Your Next Opportunity
McMillan has an exciting full time opportunity as a Document Specialist as part of our Document and Administrative Support Hub (“DASH”) team. The role of the Document Specialist is to serve as a subject matter expert, providing our Legal Professionals and Legal Administrative Assistants with high-level onsite and remote document and administrative support on complex and time-sensitive matters. The role is full time from Monday to Friday. This position located in our Toronto office requires the applicant to work onsite two days per week as part of our Hybrid schedule. This position is being posted to fill an existing vacancy.
What You’ll Do
Reporting to the Manager, National DASH, the Document Specialist provides advanced document and administrative support to Legal Professionals and Legal Administrative Assistants on a national basis. Duties and responsibilities include, but are not limited to:
- Performing complex document processing and formatting, including advanced styles, templates, cross-referencing, and tables of contents
- Designing and formatting sophisticated PowerPoint presentations
- Leading and participating in technology initiatives and process improvement projects
- Providing expert-level troubleshooting support and problem resolution
- Managing and prioritizing incoming work requests and logging them through the team's workflow management system
- Performing advanced PDF manipulation, including creating fillable forms, redaction, bookmarking, hyperlinking, and organizing large-scale PDF files
- Proofreading complex legal documents for formatting, spelling, grammar, and accuracy
- Mentoring and providing guidance to junior team members
- Communicating with internal clients regarding work requests
- Providing general administrative support as required
What You Bring
- Minimum 7–10 years of progressive, relevant experience, ideally in a medium to large law firm environment
- Deep expertise as a Document Specialist, with a demonstrated track record in document production
- Expert-level proficiency in Microsoft Word, with strong proficiency in PowerPoint and Excel
- Well-honed analytical, editing, and proofreading abilities
- Demonstrated experience mentoring colleagues or leading document production initiatives
- Strong client service and communication skills, with the ability to correspond professionally and effectively with internal clients at all levels
- Proactive and detail-oriented, with the ability to work both independently and collaboratively under tight deadlines on complex, high-priority matters
- Flexible and willing to work overtime or provide statutory coverage when required
- Strong working knowledge of legal terminology, documents, and procedures
- Self-motivated and quick to master new processes and technical tasks
- Actively drives process improvements and contributes to a client-first culture
- Plays a leadership role in ensuring efficient, high-quality document production support across the firm
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
Continuous Learning & Development
Salary range – $65,000 - $73,000
McMillan = You
At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.
At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
