About Us
At Le Immigration Group, we are committed to providing exceptional immigration services to help individuals and families achieve their dreams of living and working in Canada. By drawing on our experience, we ensure clients move through the immigration process as easily as possible.
We are looking for an experienced Immigration Legal Administrative Assistant to join our team. The ideal candidate is organized, detail-oriented, punctual, reliable, and comfortable working in a busy immigration office.
Key Duties and Responsibilities
- Communicate with clients in Vietnamese and English to provide file updates, request documents, and follow up on outstanding information
- Open and maintain client files, prepare intake instructions, and organize document request lists
- Review client documents for accuracy, completeness, consistency, expiry dates, and missing information
- Identify potential file concerns, including incorrect information, outdated documents, inconsistencies, or incomplete supporting evidence
- Prepare immigration forms, letters, and application materials for review by senior immigration consultants
- Draft and revise client correspondence, explanation letters, submission letters, support letters, invitation letters, and other immigration-related documents
- Assist with electronic filing, document uploads, and portal administration for Canadian immigration applications under supervision
- Monitor important dates, including status expiries, application deadlines, document request deadlines, and follow-up reminders
- Maintain accurate file notes and ensure assigned files are organized and ready for review
- Assist with scheduling, billing follow-up, client ledgers, and general office administration as required
- Handle confidential client information with professionalism, care, and discretion
Skills and Qualifications
- Fluent in Vietnamese and English, including reading, writing, and speaking
- Exceptional attention to detail, with a strong ability to identify errors, inconsistencies, missing information, and document issues
- Strong writing, proofreading, and document preparation skills
- Excellent client service and professional communication skills
- Strong organizational and time-management skills, with the ability to manage multiple files and deadlines
- Ability to work independently, take initiative, problem-solve, and follow instructions carefully
- Proficiency with Microsoft Word, Outlook, Excel, Adobe/PDF tools, email, cloud-based filing systems, and online portals
- Professional, punctual, reliable, and able to maintain consistent attendance
Immigration Experience Considered an Asset
- Experience with visitor visas, study permits, work permits, LMIA applications, sponsorships, Express Entry, provincial nominee programs, restoration applications, permanent residence applications, procedural fairness responses, reconsideration requests, or business immigration files is considered an asset.
Education and Experience
- Minimum 3 years of experience in an immigration consulting office, law office, or legal services environment is required.
- University degree, law clerk diploma, paralegal diploma.
How to Apply
Please apply with your resume.
We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
Le Immigration Group is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
Pay: Up to $55,000.00 per year
Benefits:
- Extended health care
- On-site parking
Work Location: In person
