Sodexo Live! is the Official Supplier of Food and Beverage Services to the Vancouver Convention Centre.
Nothing beats the power of being at a live event. That's why we're proud to announce the launch of Sodexo Live!, our brand dedicated to the sports, events and hospitality industry. We concentrate all of our skills, insight, and experience into one brand that instinctively knows how to make the most of every moment. Let's go Live! together.
We are currently seeking a highly motivated, service-oriented individual to join our culinary department as a full-time Administrative Assistant. Our culinary team proudly operates a “scratch” kitchen using only the finest and freshest ingredients. Reporting to the Executive Chef the role is responsible for:
GENERAL RESPONSIBILITIES:
- Providing administrative support to the Culinary department as directed by the Executive Chef and Sous Chefs.
- Entering data for food costs, recipes and updates to market value, working with purchasing team.
- Input maintenance requests as required, track progress and provide updates.
- Assist with Catering and Sales on Group Resumes, printing Work orders (BEO) and distribution for effective communication flow to Culinary team.
- Conducting a monthly reconciliation against sales.
- Handling internal food transfers between departments such as Retail F&B and Cafes, as well as other venues.
- Ensuring the departmental payroll is accurately and efficiently recorded; liaise with the Payroll Manager and/or HR regarding payroll issues.
- Assisting kitchen and stewarding leaders on scheduling, including liaising with team members on individual schedules.
- Maintaining time off request forms, vacation requests within the team and to HR/Payroll, as well as tracking employee absences or attendance changes.
- Being a health and safety ambassador for kitchen and stewarding.
- Creating power point presentations for departmental meetings, scheduling Kitchen and Stewarding Departmental meetings, writing and posting meeting minutes, maintaining the Culinary office filing system, and coordinating employee performance review completion.
- Assisting with maintaining accurate records for Human Resources pertaining to WCB claims, Incident Reports and operating records.
- Entering weekly payroll in the system.
- Assisting with ECOSURE, VCH and other audits – temperature forms, managing log book, food safe certification.
- Assisting with completion and communication surrounding Ecosure, VCH and other audits and action plans
- Assisting with the initial stages of recruiting, including scheduling interviews and preparing recruitment packages.
- Ordering office small supplies.
- Performing other related duties, tasks and responsibilities as required from time to time.
KEY REQUIREMENTS:
- 2+ years of Administrative experience in a large Corporate environment.
- Previous background in a Food and Beverage environment and a strong understanding of the demands of a commercial kitchen would be an asset.
- A post-secondary education in Hospitality Management would be an asset.
- Exceptional attention to detail and strong organizational skills are a must.
- Ability to build positive working relationships and contribute to a team environment.
- Proactive approach, has strong initiative and time management skills to meet deadlines.
- Able to work in a high volume kitchen operation with multiple leaders.
- Must have strong computer skills, with experience using databases and Microsoft Office.
- Strong business written and verbal communication skills are necessary.
- Previous payroll administration experience would be an asset.
- Ability to maintain a high level of confidentiality.
OTHER REQUIREMENTS:
- Physically fit to walk long distances throughout our large Facility as required. Hours may be extended or irregular to include evenings and weekends
Great news! You will receive:
- Company paid health and dental benefits (after wait period and qualifying hours)
- Employee meals
- A great work culture while working with an award-winning team
- Opportunities for skills development and career progression
- Competitive pay for all team members
To Apply for this Position:
If you have the skills, experience and service focus we are looking for, please submit your resume and cover letter stating the position you are applying for in the subject line of the email. Please note, only short-listed candidates will be contacted.
Sodexo Live! is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, colour, ancestry, place of origin, political belief, religion, marital status, family status, disability, sex, sexual orientation, gender identity or expression, age or any other applicable Provincially protected status.
Pay: $23.50-$25.75 per hour
Benefits:
- Dental care
- Extended health care
