Are you a detail-oriented accounting professional who thrives on organization, accuracy, and meeting deadlines? Do you enjoy working with numbers, building strong vendor relationships, and ensuring financial processes run smoothly and efficiently?
At Fillmore Construction, we’re building more than projects; we’re building strong teams! We are seeking an Accounts Payable Administrator to support our accounting operations in Edmonton, AB.
This role is responsible for full-cycle accounts payable within a construction environment, ensuring invoices and payments are processed accurately and on time while maintaining compliance with company policies, subcontractor requirements, and applicable legislation. You’ll collaborate closely with internal teams, project staff, and external vendors to support efficient financial operations and strong working relationships.
Experience working with a general contractor or within the construction industry is required, as this role involves subcontractor invoicing, job cost coding, and industry-specific compliance requirements.
If you’re highly organized, detail-driven, and enjoy working in a collaborative environment, we’d love to hear from you.
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Process a high volume of invoices, ensuring accurate entry, proper general ledger and job cost/project coding, and adherence to approval workflows
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Review and verify invoice details against supporting documentation to ensure accuracy, completeness, and compliance (e.g., subcontractor requirements such as WCB clearance)
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Investigate and resolve discrepancies, including missing or incorrect invoices, by coordinating with internal teams and external vendors
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Prepare and process payment runs, including credit cards, employee expenses, cheques, and EFTs, ensuring all payments are accurate and properly approved
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Reconcile vendor statements and accounts, ensuring transactions are recorded accurately and balances are maintained
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Monitor accounts to ensure payments are up-to-date and outstanding issues are resolved in a timely manner
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Maintain and update vendor records, including onboarding new vendors and ensuring required construction-related documentation is in place
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Work with vendors to track missing invoices and resolve discrepancies, ensuring accounts remain in good standing
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Respond to vendor inquiries regarding payment status and account details in a professional and timely manner
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Ensure all invoices and payments comply with company policies, construction contract requirements, and applicable legislation
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Assist with month-end close by preparing reports and supporting reconciliations
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Prepare and distribute reports as required
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Maintain organized and accurate records for audit and reference purposes
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Collaborate with internal teams, including project managers and site staff, to obtain invoice approvals and payment information
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Communicate effectively across departments to support accurate and timely financial processes
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Contribute to process improvements within the accounts payable function
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3+ years of accounts payable or related
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Experience in the construction industry, preferably with a general contractor is required
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Familiarity with job cost accounting, subcontractor invoicing, and construction compliance requirements (e.g., WCB, holdbacks)
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Strong understanding of accounts payable processes and general accounting principles
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High attention to detail and accuracy in data entry
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Strong organizational and time-management skills
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Excellent communication and interpersonal abilities
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Ability to manage multiple priorities in a fast-paced environment
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Proficiency in accounting systems and Microsoft Excel
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Competitive compensation and a comprehensive benefits package
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Employee ownership opportunities and profit sharing
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Work & family life balance
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Annual salary, performance, and development reviews with opportunities for advancement
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A supportive team environment where your contributions are valued
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Regular local & company-wide engagement opportunities
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Unwavering commitment to workplace safety
Fillmore Construction offers competitive wages, a comprehensive benefits package, and work-life balance. We thank all those who apply; however, only candidates selected for interviews will be contacted.
Our organization is aware of individuals claiming to represent our company, oftentimes to international job seekers. We have received inquiries about false offers of employment or interview requests that have been made without our knowledge or approval. These activities are fraudulent and are intended to extract money from applicants in return for an interview, employment offer, or work visa.
Please note, our organization will never contact job seekers with unsolicited offers, nor would we require payment for any reason related to an offer of employment. We strongly encourage all individuals to carefully scrutinize all recruitment communication and not respond to unsolicited job offers.
