We are a growing construction company based in Ottawa seeking a highly organized, experienced, and motivated Senior Office Administrator / Project Coordinator to join our team.
This is a senior-level position that requires extensive experience in construction administration, project coordination, document control, and office management.
Responsibilities
- Manage day-to-day office administration and operations
- Coordinate project documentation, contracts, permits, submittals, RFIs, change orders, and closeout documents
- Maintain organized project files and records throughout all phases of construction
- Support project managers with scheduling, procurement, and project tracking
- Coordinate communication between clients, consultants, subcontractors, suppliers, and project teams
- Assist with invoicing, purchase orders, budgeting, expense tracking, and project cost controls
- Prepare reports, meeting minutes, project updates, and administrative documents
- Monitor deadlines and ensure project documentation is completed accurately and on time
- Ensure office procedures and systems are maintained efficiently
- Manage and maintain project documentation using Procore Construction Software
Mandatory Qualifications
- Minimum 5 years of construction administration or related project coordination or project management experience
- Strong understanding of construction documentation, contracts, permits, change orders, and project processes
- Proven, hands-on experience using Procore Construction Software is preferred.
- Exceptional organizational and multitasking abilities
- Excellent written and verbal communication skills
- Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and problem-solving skills
What We Offer
- Competitive salary based on experience and qualifications
- Stable, full-time employment
- Supportive and professional team environment
- Opportunities for professional growth and advancement
Important Notice
Only candidates with proven construction industry or related experience will be considered. This is not an entry-level administrative position. Experience with Procore Construction Software is preferred. Applicants who do not possess substantial experience in construction administration, project coordination, and construction documentation not be considered.
Work Location: In person
Pay: $65,000.00-$90,000.00 per year
Work Location: In person
