Job Summary
We are seeking a highly organized and detail-oriented Entry-Level Executive Assistant & Program Assistant & Data Entry and Client Support to join our team. This full-time or part-time role offers an excellent opportunity for individuals interested in administrative support, client relations, and data management within a professional office environment. The ideal candidate will possess strong clerical skills, proficiency with office software, and excellent communication abilities to effectively support our programs and clients. This position is essential in maintaining smooth operations, managing schedules, and ensuring accurate data entry and documentation.
Duties
- Provide comprehensive administrative support including calendar management using Microsoft Outlook Calendar and Google Workspace.
- Handle incoming calls with professional phone etiquette, direct inquiries, and assist front desk visitors.
- Perform data entry tasks with high accuracy using Microsoft Office applications, Google Workspace, and specialized software like QuickBooks and DocuSign.
- Maintain organized filing systems both digitally and physically, ensuring easy retrieval of documents.
- Assist with bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping.
- Proofread and review documents for accuracy before submission or distribution.
- Support client communications through email correspondence, appointment scheduling, and follow-up activities.
- Manage multi-line phone systems efficiently to handle multiple inquiries simultaneously.
- Assist in program coordination by organizing meetings, preparing agendas, and supporting project documentation.
- Perform general clerical duties including photocopying, faxing, mailing, and filing to ensure office efficiency.
Experience
- Prior office experience or administrative support experience is preferred but not required; training will be provided for specific software tools such as QuickBooks and DocuSign.
- Strong typing skills with attention to detail for accurate data entry.
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and calendar management tools.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Customer service experience or front desk experience is a plus for handling client interactions professionally.
- Knowledge of bookkeeping or basic accounting practices is advantageous but not mandatory.
- Demonstrated ability to communicate clearly via phone and email with professionalism and courtesy.
This role offers a dynamic work environment where organizational skills and attention to detail are highly valued. Candidates who are proactive learners with a positive attitude will thrive in this position supporting our team’s success.
Pay: $48,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Company pension
- Dental care
- Flexible schedule
- On-site parking
- RRSP match
- Tuition reimbursement
- VRSP
Work Location: In person
