Position Summary:
The Traveling Field Accounting Administrator rovides administrative support services in a fast paced and detailed environment to the Site Manager and management team as required in an efficient, timely, and professional manner for day-to-day business activities at site.
Technical/Functional Responsibilities:
- Prepares and processes project-related payables and receivables
- Administers timekeeping and payroll records and processing
- Maintains and monitors employee Swipe Card, time clock, or sign-in systems
- Inputs and balances daily timesheets
- Research and resolve all reconciliation discrepancies between our system and customers
- Ensure invoice accuracy
- Proactive in getting customer approvals for all 3rd party systems and/or signed invoices
- Maintains employee force reports
- Accounts Payable, process invoices and expenses
- Receives, verifies, processes, and forwards unemployment insurance claim forms to appropriate employment representative
- Responds to employment verifications requests in accordance with company policy
- Maintains weekly payroll files
- Documents and maintains weekly/monthly reports as required by the Site Manager
- Handles highly confidential, sensitive and/or critical information, files, records, and reports
- Other duties as directed by Supervision
Qualifications:
- Willing to Travel 90% time of the time
- Minimum 2 years industrial construction/maintenance industry experience; preferred
- Excellent communication, interpersonal, organization and problem-solving skills
- Good organization and time management skills
- Intermediate computer skills – Excel, Word, Outlook
- Ability to multitask
- The ability to meet strict deadlines
- Flexibility to work overtime to meet deadlines
