Pivotal Staffing is hiring for our client in Woodbridge
Accounting Clerk, 18 month position starting in September
In person position
The Accounting Clerk will assist in the maintenance of our book of accounts for our project companies.
This role will primarily support our Project Accountants.
JOB DESCRIPTION
The specific duties of the Accounting Clerk shall include, but are not limited to, the following:
Accounts Payable
o Full cycle accounts payable, including matching documents, ensuring review and
approval, aid in issuing payments and the recording of transactions including holdback
retainage
o Coordinate with Construction staff on the processing and approval of Purchase Orders
and Construction Contracts or Change Orders
o Ensure that invoices are processed in a timely manner
o Organize commission installment invoices for various projects as well as track any
outstanding commissions to be paid
o Coordinate cheque pick ups with suppliers, reconcile AP statements and respond to
payment inquires
o Maintain orderly filing system for all invoices paid
Data Entry
o Creating purchase orders for various cost commitments
o Matching Invoices against contracts and purchase orders, confirm appropriate
review/approvals are in place, enter monthly project invoices in Project Management
Software – Trimble Project Sight
o Assist in reconciling project cost-to-date in Accounting Software and Project Management
Software with accurate data entry
o Maintain accurate accounting of costs-to-date in Accounting Software – Sage 100
Contractor
Reporting
o Assist in maintaining an updated budget report for multiple projects
o Assist in preparation of monthly bank reconciliation as well as other reconciliations as
needed
o Assist Project Accountant in preparing monthly draw packages for submission to project
cost consultant and/or project lender
Administration Support
o Administration of Tarion accounts
o Tracking purchasers’ APS’s, amendments, deposits and other required documentation
o Maintain orderly filing system for all purchaser files
o Coordinating incoming and outgoing mail as well as courier services when needed
o General administrative work as may be requested by Senior Management
SKILLS & QUALIFICATIONS
Education
Accounting Bachelor’s degree, certification preferred
Experience
2+ years experience in an accounting department within the construction or real estate
development industry
Experience with large volumes of Accounts Payable and data entry would be an asset
Skills
Professional attitude with excellent communication and organization skills
Great attention to detail and self-motivated with ability to work independently while meeting
tight deadlines
Time management
Multitasking in order to efficiently work on different tasks
Proficiency in Microsoft Office – Excel, Word, Outlook, etc.
Trimble Project Sight and/or Sage 100 Contractor software experience is an asset
Pay: $24.00-$26.00 per hour
Work Location: In person
