About us
Sound Matters is a small business in Milton, ON. We are inclusive, rewarding, collaborative, and our goal is to create an interactive and fulfilling team atmosphere where we provide health services that foster compassion across all communication disorders.
Our work environment includes:
- Modern office setting
- Growth opportunities
We are seeking an experienced Administrative Assistant to support our pediatric speech and hearing office. The successful candidate will have excellent organizational and communication skills, be able to manage multiple priorities, and work both independently and as part of our team of clinicians in a fast-paced environment.
Responsibilities:
- Manage all incoming client calls to set up appointments with our team of cliniciains.
- Manage the calendars for all clinicians, including scheduling appointments, meetings and therapy schedules.
- Prepare and manage emails, documents, and reports for our client database.
- Full management of company email.
- Respond to all client questions, calls, emails and responses that pertain to bookings, information on scheduling initial appointments and re-booking appts as needed.
- Prepare and track clients through a system of spreadsheets that algin with our systems and operations.
- Other administrative duties as assigned.
Requirements:
- Proven experience as an administrative receptionist or similar role
- Excellent organizational and time management skills
- Strong communication and interpersonal skills
- Ability to work independently and manage multiple priorities
- Proficient in Microsoft Office and SharePoint
- Strong attention to detail and ability to identify errors
To Apply:
To ensure you have read this job posting thoroughly, please include the word "Detail-oriented" in the subject line of your email when submitting your application. In addition, please attach a single PDF document that includes the following information:
- Cover Letter
- Resume
- An appendix labelled "Appendix A" which includes:
Your name
Your phone number
Your email address
A list of the last 3 books you have read
A paragraph on why you believe attention to detail is important in this role and how you will be successful at this position
Applications that do not include the requested information will not be considered. Thank you for your attention to detail! Application emails should be sent to [email protected]
Pay: $21.00-$23.00 per hour
Benefits:
- Dental care
- Extended health care
Ability to commute/relocate:
- Milton, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person
