Position Title
Finance Clerk
Department/Unit
Engineering - Dean's Office
Location
Halifax, Nova Scotia, Canada
Duration of Contract (if applicable)
5 months
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$27.60-$34.94 per hour
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Faculty of Engineering, Office of the Dean, provides administrative and financial support to faculty operations and stakeholders. The position supports a wide range of administrative activities, responds to inquiries from students, faculty, staff, alumni, and guests, and prepares materials including policy documents, correspondence, and financial information. Reporting to the Manager, Finance, the role is responsible for administrative coordination, document preparation, and prioritizing workload while performing related duties.
Key Responsibilities
- Review and reconcile financial accounts, proactively identifying discrepancies and resolving issues by liaising with Principal Investigators (PIs) and Financial Services.
- Process and manage invoices end-to-end, including preparing client invoices, tracking payments, following up on overdue accounts, and ensuring accurate accounts receivable records.
- Support payroll and financial administration by preparing payroll forms, processing journal entries, setting up accounts, and handling invoice payments and related requests.
- Assist with procurement for faculty, PIs, and students, ensuring proper purchasing processes and accurate account allocation for all expenses.
- Coordinate post-payment activities by working with faculty to fulfill project commitments, including student payroll setup, invoice payments, and internal fee transfers.
- Prepare financial reports and summaries for Research Directors and stakeholders, supporting budgeting, decision-making, and accountability.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
- Business/office administration program with three years of experience (or an equivalent combination of education and experience).
- Proficiency in Microsoft 365 tools (Word, Excel, PowerPoint, Teams, Outlook, OneDrive).
- Strong communication skills both written and verbal ability.
- Attention to detail and ability to organized and prioritized requests effectively.
Assets
- Ability to work independently and prioritize tasks in a fast-paced office environment.
- Experience in a university or post-secondary environment.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
- Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
Application Consideration
Applications from university employees and external candidates are given concurrent consideration. Among short listed candidates, university employees will be given special consideration.
We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
