If you are a Junior Legal Assistant based in Ontario and looking to take the next step in your legal career, Aplin would love to connect with you. We are currently building our talent pool for upcoming opportunities with reputable firms and organizations across Ontario. Whether you are newly licensed or have gained some early experience in the legal field, this is a great opportunity to connect with a team that is committed to understanding your career goals and matching you with the right opportunity.
Compensation & Benefits
- Salary: $50,000 – $60,000
- Comprehensive health & dental benefits
- Paid vacation and personal days
- Ability to work from either the Downtown Toronto or Etobicoke office
Key Responsibilities
- Manage electronic and physical client files throughout the file lifecycle
- Open, organize, maintain, close, and archive files in accordance with firm procedures
- Support client onboarding, including conflict checks and KYC requirements
- Prepare engagement letters and related documentation
- Coordinate document management activities using iManage and related systems
- Assist with billing and pre-billing processes
- Maintain accurate client and contact information within internal systems
- Retrieve and coordinate files from off-site storage as required
- Provide administrative support to Lawyers, Law Clerks, and Legal Support staff while managing competing priorities and deadlines
Qualifications
- Legal Administrative Assistant certificate or diploma
- 1–3 years of experience in a law firm or professional services environment
- Strong proficiency in Microsoft Word, Outlook, and basic Excel
- Experience with iManage or a similar document management system preferred
- Familiarity with billing, conflict checks, or KYC processes is an asset
- Excellent organizational, communication, and time management skills
- Strong attention to detail and commitment to accuracy
- Professional, reliable, and client-service-oriented approach
- Ability to work independently and collaboratively in a fast-paced environment
This isn’t an active job opening, but by applying you’ll join our Aplin Talent Pool! It’s how we stay connected with amazing people like you for future opportunities that could be a great fit.
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.
