Job Overview
We are seeking motivated and detail-oriented individuals for full-time or part-time entry-level positions as Administrative Coordinators and Summer Office Assistants. These roles offer an excellent opportunity to gain hands-on experience in office administration, customer service, and fulfillment operations within a dynamic environment. Ideal candidates will possess strong organizational skills, proficiency with office software, and a positive attitude to support daily office functions and seasonal projects.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Assist with filing, document proofreading, and maintaining organized records both digitally and physically
- Support customer service efforts by handling inquiries, providing support via phone or email, and ensuring excellent customer support standards
- Coordinate fulfillment activities during the summer season, including processing orders and managing inventory
- Support clerical tasks such as scheduling appointments, organizing files, and managing correspondence
- Assist with bookkeeping tasks related to office expenses and billing using QuickBooks or similar software
- Contribute to a positive work environment by demonstrating organizational skills and teamwork
Requirements
- Previous office experience or administrative experience is preferred but not required; training will be provided
- Proficiency in Microsoft Office (Word, Excel), Google Workspace, and basic computer skills necessary for data entry and document management
- Familiarity with QuickBooks or bookkeeping experience is a plus
- Strong organizational skills with attention to detail; ability to multitask efficiently in a fast-paced environment
- Excellent communication skills including phone etiquette and customer service experience
- Ability to perform clerical duties such as filing, proofreading, and managing multi-line phone systems effectively
- Basic typing speed with accuracy; capable of handling data entry tasks efficiently
- Prior medical or dental office experience is advantageous but not mandatory; willingness to learn is essential
This position provides valuable exposure to administrative operations across various sectors while supporting seasonal fulfillment projects. We welcome candidates eager to develop their professional skills in a supportive team environment.
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
