This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
The Department of Medicine’s Department Program Support –Operations area is dedicated to assist our 14 Divisions and their faculty, staff and others with inquiries and forms related to general human resources. This area will initiate the hiring and payment of staff by submitting tickets and forms through the Shared Services site. The Department Program Support – Operations will be a highly functioning team consisting of 3 positions reporting to the Department Business Manager in the Department of Medicine. The successful candidates will have experience coordinating confidential information, time management, task prioritizing, and problem solving and will be knowledgeable about university systems, policies and processes and best practices.
The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.
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Acts as first point of contact for questions regarding hiring employees within the Department of Medicine.
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Triages questions and concerns, escalating to the appropriate individual or areas as needed.
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Initiates processes using pay action forms and e-forms, position updates, changes to FTE.
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Assists with employee appointments, reappointments, extensions through APS (Alfresco Processing System).
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Creates person ID’s for the Department, provides Guest access as required through Campus Solutions.
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Assists with the creation of job fact sheets and position descriptions for Department of Medicine
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Post-secondary diploma in the area of business administration or equivalent; equivalent combinations of education and experience may be considered.
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Minimum of 3 years of experience working in the area of business administration, preferably within a postsecondary institution.
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Familiarity with University of Alberta policies and procedures.
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Experience with vacation reconciliations.
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Experience with JDE/Oracle would be an asset.
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Records management.
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Excellent interpersonal and communication (written and verbal) skills.
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Ability to work independently and as a valued team member.
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Excellent time management skills. Must be able to prioritize and manage workload to meet the multiple demands of the position.
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Strong organizational skills with significant attention to detail.
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Demonstrate excellent judgement and discretion, particularly in the management of confidential information.
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Demonstrated competencies in the areas of: professionalism, results orientation, organizational understanding, teamwork, flexibility/adaptability.
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Excellent computer skills including proficiency in use of database, spreadsheet and word processing software.
Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
