Role Overview
We’re seeking a highly organized and detail‑driven HR & Payroll Assistant to support the accurate, timely, and compliant processing of payroll for our employees and payment for sub-contractors, while providing essential HR administrative support across the company. This role is central to keeping our staffing operations running smoothly. You’ll work closely with Finance, and Recruitment teams in a fast‑paced, high‑volume environment where precision and deadlines matter.
Payroll Administration
- Process payroll for staff and internal employees on biweekly schedules
- Process biweekly payments for subcontractors/independent contractors, ensuring accuracy of hours, bill rates, and approved timesheets
- Calculate and remit statutory deductions, employer contributions, and ensure all remittances are filed on time
- Administer taxable benefits, garnishments, vacation pay, statutory holiday pay, and other payroll adjustments
- Prepare year-end filings and slips, and reconcile payroll to the general ledger
- Prepare Records of Employment (ROEs) and support payroll-related audits
- Reconcile payroll and contractor payment batches and assist with year-end filings, including T4s, T4As, and other statutory slips
- Maintain accurate records and respond to employee or subcontractor pay inquiries with professionalism and clarity
HR Support
- Assist with new hire onboarding, including document collection, data entry, and system setup
- Maintain employee files and ensure compliance with internal policies and legislative requirements
- Support recruitment teams with candidate documentation, credential verification, and onboarding coordination
- Track and manage employee hours, timesheets, assignment changes, and job placements
- Provide general HR administrative support, including reporting, correspondence, and compliance tasks
- Respond to payroll and payment inquiries from employees and contractors with professionalism, clarity, and timely follow‑up
- Collaborate closely with Recruitment and Finance teams to resolve discrepancies related to hours, billing, assignments, or documentation
Qualifications
- Payroll certification (e.g., PCP/CPM designation)
- 3+ years of hands‑on payroll experience, ideally in a staffing, agency, or high‑volume environment handling both employee payroll and subcontractor/independent contractor payments
- Strong knowledge of Canadian payroll legislation, statutory deductions, employment standards, and basic contractor compliance requirements
- Proficiency with payroll software and intermediate‑to‑advanced Excel skills for reporting, reconciliation, and data validation
- Demonstrated accuracy and exceptional attention to detail when processing payroll, verifying timesheets, and maintaining HR records
- High level of discretion and professionalism when handling confidential employee and contractor information
- Ability to communicate clearly and professionally with employees, subcontractors, and internal teams
- Fluency in Cantonese and/or Mandarin to support communication with subcontractors and candidates
- Ability to work under tight deadlines, manage competing priorities, and operate effectively in a fast‑paced staffing environment
- Strong administrative and organizational skills to support onboarding, documentation management, and HR compliance task
- General ledger and month-end reconciliation experience
Pay: $20.00-$23.50 per hour
Education:
- Secondary School (preferred)
Experience:
- hands-on payroll : 3 years (preferred)
Language:
- Cantonese/ Mandarin (preferred)
Licence/Certification:
- Payroll certification (e.g., PCP/CPM designation) (preferred)
Work Location: In person
