Real Estate, Construction & Development
Location: Winnipeg, MB
Compensation: $18.00-$22.00 per hour (based on experience)
Position Type: Full-Time
About The Role
We are looking for a highly organized, proactive, and detail-oriented Operations Coordinator to support a growing group of businesses in the real estate sales and development, construction, and investment industry.
This is not a typical administrative assistant position.
You will work directly alongside the owner, helping coordinate projects, manage schedules, improve systems, organize information, and ensure that day-to-day operations run smoothly across multiple businesses.
The ideal candidate enjoys creating order from chaos, solving problems independently, thinking ahead, and helping a fast-paced organization stay organized and efficient.
If you thrive in a dynamic environment and enjoy being the person who keeps everything on track, we would love to hear from you.
About Us
Our businesses focus on:
- New home construction and infill development
- Real estate sales and marketing
- Property acquisitions and land development
- Residential renovation and house flipping renovation projects
- Real estate investment and rental properties
We operate multiple active projects simultaneously and are looking for someone who can become a key member of our growing team.
ResponsibilitiesOperations & Organization
- Maintain and organize project management systems using Monday.com
- Track deadlines, tasks, and project milestones
- Coordinate schedules and appointments
- Maintain organized digital files and records
- Create and improve operational systems and workflows
- Assist with project planning and scheduling
Real Estate Sales Support
- Assist with listing preparation and marketing coordination
- Prepare Marketing materials (Printing materials, ordering materials)
- Schedule videography, and social media scheduling
- Manage client follow-up reminders
- Assist with lead tracking and database management
- Help coordinate property showings and appointments
- Data Entry for all sales documents and transactions
- Uploading invoices and receipts to Google Drive
- General Bookkeeping, Reconciling all transactions with Quickbooks
Construction & Development Support
- Track and update construction progress on Monday.com
- Coordinate communication between trades, suppliers, and team members
- Follow up on outstanding items and project deficiencies
- Organize project documentation and approvals
- Assist with material ordering and delivery coordination
- Monitor project schedules and identify potential delays in possession dates
Executive Support
- Manage calendars and priorities
- Prepare reports and project updates
- Follow up on outstanding tasks
- Anticipate needs and proactively solve problems
- Help ensure the owner remains focused on high-value activities
What We’re Looking For
The ideal candidate is:
- Extremely organized
- Self-motivated
- Detail-oriented
- Strong communicator
- Comfortable managing multiple priorities
- Able to work independently
- Solution-focused
- Technologically confident
- Professional and dependable
- Comfortable working in a fast-paced environment
Preferred Qualifications
- Experience using Monday.com
- Experience in project management, real estate, or development
- Strong knowledge of Microsoft Office and Google Workspace
- Experience coordinating and organizing projects and schedules
- Valid Manitoba driver’s license
This Position Is NOT For Someone Who:
- Requires constant supervision
- Struggles with organization
- Has difficulty prioritizing multiple tasks
- Prefers repetitive work with little change
- Is uncomfortable making decisions independently
This Position Is Perfect For Someone Who:
- Loves organization and systems
- Enjoys project coordination
- Wants to work closely with a business owner
- Likes taking ownership of responsibilities
- Wants long-term growth opportunities
- Enjoys helping a business scale and grow
Compensation & Growth Opportunities
- Competitive hourly wage based on experience
- Opportunity for advancement as the company grows
- Exposure to real estate, development, construction, and business operations
- Long-term career growth potential
To Apply
Please submit:
- Your resume
- A short cover letter explaining why you would be a great fit for this role
Pay: $38,000.00-$42,000.00 per year
Benefits:
- Casual dress
- On-site parking
- Paid time off
Work Location: In person
