Join a Small Team Making a Big Impact!
We're a small, down-to-earth safety company with a growing client base across multiple industries. While our team is small, the work we do has a big impact—helping businesses build safer workplaces and ensuring they have the documentation, systems, and support they need to stay compliant.Our team consists of just four people, so we work independently and collaboratively, genuinely enjoy what we do, and believe in supporting one another. There are no corporate layers here—you'll work directly with the Owner and Safety Consultants every day, and your contributions will make an immediate difference.We're looking for someone who loves organization, enjoys working with technology, takes pride in producing polished work, and thrives in a self-driven fully remote environment.
One thing that's important to us
Every application is reviewed by a real person. We use technology to work smarter, but we believe people matter most. There are no AI bots screening resumes or deciding who gets an interview.
About the Role
Reporting directly to the Owner and Safety Consultants, you'll become an essential part of our operations by managing the behind-the-scenes work that keeps projects moving and clients supported.
Your responsibilities will include:
- Configuring and uploading client data into our safety management software using excel or manual data entry
- Learning and becoming proficient in a variety of programs such as BIS Safety Software
- Weekly client reporting on their reporting dashboards (ISNET, ComplyWorks, Avetta, 8am, etc.)
- Training record management for client employees
- Building and formatting professional safety manuals, forms, and documentation using Microsoft Word and Adobe Acrobat Pro
- Setting up safety resources for new clients
- Tracking completed and outstanding client deliverables
- Managing large volumes of data entry with exceptional accuracy
- Supporting consultants with administrative tasks so they can focus on serving clients
- Organizing work using Microsoft Loop, Microsoft Planner, and Microsoft To Do
- Identifying opportunities to improve workflows by using AI tools responsibly to automate repetitive tasks while ensuring every final product maintains a professional, human touch
- Helping improve internal systems and processes as our company continues to grow
What You'll Bring - Required
- Advanced Microsoft Excel skills (this is essential).
- Strong proficiency with Microsoft 365 Business applications, including:
- Excel
- Word
- Outlook
- Teams
- Loop
- Planner
- Microsoft To Do
- Strong working knowledge of Adobe Acrobat Pro.
- Experience working remotely in a self-directed role.
- Exceptional attention to detail —accuracy is critical because our work supports workplace safety and compliance.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Comfortable learning new software quickly.
- Ability to manage multiple priorities independently.
- Self-motivated with proven success working remotely.
- Tech-savvy with a genuine interest in learning new systems and digital tools.
Nice to Have
- Previous administrative or executive assistant experience.
- Canva experience.
- Proficiency and experience with ISNET, ComplyWorks and Avetta considered a strong asset
- Occupational Health & Safety industry knowledge or experience.
- Experience creating professional documentation or procedural manuals.
- Confidence using AI tools to improve efficiency while understanding when human judgment and personalization matter most.
The Kind of Person Who Will Thrive Here
You're naturally organized and enjoy bringing order to complex information. You take ownership of your work, communicate proactively, and don't need someone looking over your shoulder to stay productive.
You enjoy learning new technology, solving problems, and continuously improving the way things are done. You're equally comfortable working independently and collaborating with a close-knit team.Most importantly, you care about producing accurate, high-quality work because details matter—especially in safety.Dogs vs Cats - Are you on team dog or team cat. Tell us by adding a cat or dog emoji to your cover letter.
Why You'll Love Working With Us
- 100% remote position.
- Competitive wages
- Flexible, supportive, and down-to-earth team culture.
- Work directly with decision-makers—your ideas are heard.
- No corporate bureaucracy or micromanagement
- Opportunity to grow alongside an expanding business.
- Meaningful work that helps businesses create safer workplaces.
- Variety in your day and the chance to continually learn new systems and technology.
How to Apply
Please submit your resume along with a short cover letter telling us:
- Why this role interests you.
- Your experience working remotely.
- A time you learned a new software platform quickly.
- An example of a time you've managed large volumes of data in excel
We read every application ourselves. If your experience aligns with what we're looking for, you'll hear directly from a member of our team—not an automated system.
Submit your resume to: [email protected]
Personnel who do not meet the requirements of this job will not be contacted for interview. We thank all people for applying.
Pay: From $22.00 per hour
Benefits:
- Dental care
- Flexible schedule
- Vision care
- Wellness program
- Work from home
Application question(s):
- How many years of administrative experience do you have?
- How much experience do you have in a working from home type job?
- What is your experience with ISNET, ComplyWorks and Avetta?
Experience:
- Administrative: 1 year (preferred)
Location:
Work Location: Remote
