Job Summary:
We are seeking a dependable and detail-oriented Administrative Assistant to support our daily operations. This role combines administrative coordination, basic accounting responsibilities, and occasional field errands. The ideal candidate is organized, proactive, and comfortable handling both office and on-site tasks.
Key Responsibilities:
Administrative Duties:
- Manage emails, phone calls, and general inquiries
- Schedule appointments, meetings, and site visits
- Maintain and organize digital and physical files
- Prepare reports, documents, and internal records
- Assist with client communication and follow-ups
Accounting Support:
- Prepare and send invoices to clients
- Track payments, expenses, and outstanding balances
- Assist with basic bookkeeping and data entry
- Reconcile simple records and report discrepancies
- Support payroll or billing tasks as needed
Operations & Field Support:
- Coordinate with team members and supervisors on schedules
- Visit job sites when required for coordination or inspection
- Ensure smooth day-to-day workflow between office and field teams
Qualifications:
- Previous experience in administrative or office support roles
- Basic accounting or bookkeeping knowledge
- Strong attention to detail and organizational skills
- Ability to multitask and prioritize work efficiently
- Good written and verbal communication skills
- Proficiency in Microsoft Office or Google Workspace
Requirements:
- Valid driver’s license and ability to drive
- Comfortable traveling locally for work-related tasks
- Reliable, punctual, and professional
Preferred Qualifications:
- Experience with QuickBooks or similar accounting software
- Background in property management, cleaning services, or field operations
- Experience handling invoices and client billing
What We Offer:
- Supportive and team-oriented work environment
- Opportunity to grow within the company
- Hands-on experience in both administrative and operational work
Job Types: Full-time, Part-time
Pay: $18.25-$20.00 per year
Benefits:
Education:
- Secondary School (preferred)
Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 2 years (preferred)
Work Location: In person
