We are looking for an Accounts Payable Clerk to join a team in Newmarket, Ontario on a Contract basis. This assignment is expected to run for approximately three months, with the possibility of a short extension to support wrap-up activities and year-end priorities. The successful candidate will provide day-to-day accounts payable support, maintain accurate financial records, and help keep payment processing and reconciliations on schedule in a collaborative office environment.
Responsibilities:
- Process a steady volume of supplier invoices, bills, and credit card receipts in QuickBooks Online with a high level of accuracy.
- Review invoice coding and supporting documentation, and follow up on discrepancies before entries are finalized.
- Prepare cheque runs and assist with electronic payments that are integrated through the accounting system.
- Reconcile corporate credit card transactions and prepayments, ensuring records are complete and properly matched.
- Enter financial data efficiently and maintain organized files to support audit readiness and internal recordkeeping.
- Assist with month-end and year-end accounts payable activities, including catching up on outstanding items as needed.
- Verify payment details, postings, and account information to reduce errors and support accurate reporting.
- Work closely with the finance team to manage weekly priorities, address off-cycle payment needs, and maintain workflow continuity.
- At least 1 year of experience in accounts payable, invoice processing, or a similar accounting support role.
- Hands-on experience using QuickBooks Online is required.
- Strong understanding of reconciliations, invoice coding, cheque processing, and credit card expense handling.
- Accurate data entry skills with close attention to detail and the ability to manage repetitive transactional work.
- Basic working knowledge of Microsoft Excel for simple tracking and review tasks.
- Ability to work independently while also collaborating effectively with other finance team members.
- Strong organizational skills and the ability to manage multiple priorities in a deadline-driven environment.
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