Position: Administration/Personal Assistant
Company: Optimum MediSpa
Location: Private Home Office, St. Catharines (Please Note: This job is not a work from home position.)
Hours: Full-time (30 to 35 hours per week): however, initially part-time until able to work independently
Duties and Responsibilities:
- Drafting letters, emails, and other communications
- Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner, based on priority of subject mater
- Opening, dating, and properly sorting mail
- Preparing and maintaining physical and electronic files
- Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.
- Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.
- Uploading documents to various platforms
- Organizing office
- Preparing, completing and updating forms and documents
- Paying bills (e.g., in-person banking, telephone payments, online payments, etc.)
- Photocopying, printing, scanning and faxing
- Scheduling and calendar management
- Performing occasional errands
- Other duties, as assigned and required by management
An elderly relative lives in the house, but the assistant will not have to provide any personal care. However, the assistant might need to assist with:
- Opening doors for the PSW’s and calling agency to schedule times of service
- Warming up premade meals in the microwave or serving cold meals from the fridge
- Tracking and booking appointments
Requirments:
- One year minimum of office administration experience
- Competence in Microsoft Office (Word, Excel, etc.) and comparable documents in Google Workspace (Docs, Sheets. Forms, etc.)
- Strong organizational skills
- Ability to understand importance and maintenance of a high level of confidentiality
- Strong communication skills, both written and verbal
- Excellent time management skills - ability to handle multiple responsibilities, meet deadlines, prioritize tasks and manage workload appropriately
- Willingness to work in a smoke-free environment
- Diploma in office administration or other related field, e.g., business, health care office administration an asset
- Driver’s licence and access to vehicle
- Criminal Record and Judicial Matters check issued within the past year
- Strong typing skills, typing test at www.typing.com will be required
Job Types: Full-time, Part-time, Permanent
Pay: $20.00-$25.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Application question(s):
- What is the minimum number of hours and what is the maximum number of hours that you are willing to work?
What is the preferred number of hours that you are willing and able to work?
- Do you have a valid driver's license and access to your own vehicle?
- What is your words per minute typing speed?
- Do you speak English fluently and able to write at a high level i.e., has a score of 8 on IELTS (Very Good), indicating a fully operational command of English?
If you are an ESL speaker, what was your IELTS score? You will have to provide proof of your score before job offer.
Education:
Experience:
- office: 2 years (required)
Location:
- St. Catharines, ON (preferred)
Work Location: In person
