A leading Vancouver-based architectural firm specializing in complex mixed-use high-rise developments and master-planned communities is seeking a Receptionist/Administrative Assistant to join our team.
This role is essential in providing excellent customer service, supporting daily administrative operations, and ensuring the smooth functioning of our office. We are looking for someone with a positive attitude, strong organizational skills, good judgment, and the ability to manage multiple responsibilities efficiently.
You will be joining our friendly administrative team and reporting to the HR Manager. This is a full-time, on-site position based in our Vancouver office, Monday to Friday, 8:30 a.m. to 5:00 p.m.
Responsibilities
- Answer, screen, and direct calls.
- Greet visitors, offer assistance, and provide refreshments.
- Handle incoming and outgoing mail and electronic communications.
- Manage office calendars.
- Organize and support appointments and office events, including meetings, presentations, Lunch & Learns, and social events.
- Troubleshoot technical issues in boardrooms.
- Manage the company website, social media, and SharePoint.
- Update company portfolio and prepare presentations.
- Occasionally type and proofread documents.
- Organize, scan, and file documents.
- Liaise with vendors, clients, suppliers, IT, and property management.
- Order and restock office and pantry supplies in accordance with the office budget.
- Maintain office cleanliness and organization, including boardrooms, printers, office supplies, and restroom and kitchen consumables.
- Set up and clean up Friday breakfast.
- Maintain and securely organize office keys.
- Maintain discretion when handling sensitive information and office matters.
- Assist HR with miscellaneous administrative tasks, including CV screening and research on various topics.
- Assist in onboarding and offboarding of team members.
- Occasionally assist the Finance department.
- Provide updates to the HR Manager on an ongoing basis.
Skills
- Positive, friendly, and supportive with strong interpersonal skills.
- Good problem-solving skills and common sense.
- Exceptional oral and written communication skills.
- Proficient with Microsoft Office Suite (Word, Excel, Teams, Outlook, SharePoint).
- Able to multitask efficiently while staying organized and following up on items.
- Able to work independently.
- Strong attention to detail and accuracy.
- Flexible and adaptable to changing needs.
- Reliable and dependable.
- Discreet and able to handle confidential information appropriately.
- Proficiency with InDesign and social media are an advantage.
We look forward to receiving your application and getting to know you!
Pay: $20.00-$24.00 per hour
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Application question(s):
- This is a full-time, in-office role. Are you comfortable working on-site on a full-time basis?
- How would you rate your proficiency in English, both written and spoken?
- If applicable, what is the expiry date of your current work authorization?
Work Location: In person
