Role Summary
The Culture & People Administrative Coordinator is responsible for turning ideas into action across Boulanger Industrial Group’s (B.I.G) people and culture initiatives.
This role supports the Culture Committee and leadership team by owning the execution behind people initiatives from research and planning to documentation, coordination, and follow-through. You will be the engine that ensures great ideas don’t stall but are implemented efficiently and consistently across the organization.
This is an ideal role for someone who is highly organized, detail-oriented, and energized by creating a positive employee experience through execution. This role is responsible for coordinating and executing approved initiatives and recommending improvements based on feedback and results.
Key Responsibilities
1. Culture Initiative Execution
- Translate Culture Committee ideas and direction into actionable plans and programs
- Coordinate and execute employee engagement initiatives including events, programs and recognition activities
- Monitor progress, track timelines, and ensure initiatives stay on schedule
- Identify gaps or roadblocks and escalate issues when needed
2. Research & Data Gathering
- Conduct research to support culture and HR initiatives including vendors, tools, benchmarks, and best practices
- Compile findings into clear summaries and recommendations
- Pull, organize and analyze internal data such as survey results, engagement trends, and participation data
- Support reporting and presentation preparation for leadership review
3. Administrative & Coordination Support
- Prepare documents, presentations, and supporting materials for culture and HR initiatives
- Draft and send internal communications such as emails, announcements, and surveys
- Coordinate logistics for events, meetings, and programs
- Maintain trackers, lists, and documentation using Microsoft Lists, Excel, and OneDrive
4. Implementation & Follow-Through
- Manage the full lifecycle of assigned initiatives, including planning, coordination, execution, and follow‑up
- Ensure all administrative steps are completed, such as bookings, approvals, communications, vendor coordination)
- Track initiative completion, outcomes and post-implementation actions
5. Communication & Escalation
- Provide regular updates on progress, risks, and blockers to leadership
- Escalate issues when timelines, budget, or outcomes are at risk
- Maintain clear and consistent communication between stakeholders, committee members, and leadership
6. HR / People Support
- Support HR processes such as onboarding coordination, documentation updates, and employee information management
- Assist with internal surveys, recognition programs, and employee experience initiatives
- Help maintain consistent documentation and compliance with company processes and standards
- Maintain confidentiality and handle employee information with discretion and professionalism.
What Success Looks Like
- Culture initiatives are consistently executed on time and with high quality
- Ideas are translated into clear action plans without gaps
- Leadership has consistent visibility into progress, risks, and outcomes
- Employees experience well-organized, meaningful, and engaging programs
- Administrative work is completed proactively, with minimal follow-up required
Key Skills & Competencies
- Exceptional organization and strong attention to detail
- Strong execution and follow-through mindset
- Ability to manage multiple initiatives simultaneously
- Clear, professional and engagingwritten communication skills
- Comfortable working with data, trackers, and documentation
- Proactive problem-solver with good judgment on when to escalate issues
- Strong time management and prioritization skills
Qualifications
- 1–3+ years in an administrative, HR, coordination, or operations role
- Experience supporting projects, events, or internal initiatives is an asset
- Proficiency with Microsoft 365 including Outlook, Excel, Word, and Teams, with experience using Lists or Planner considered an asset
- Experience drafting internal communications and preparing documents and presentations
- Bilingual French/English skills are considered an asset
About Boulanger Industrial Group (B.I.G.)
Boulanger Industrial Group (B.I.G.) is an industrial service company specializing in overhead cranes, lifting equipment, and field service across Canada.
At B.I.G., we don’t just deliver technical expertise, we build long-term relationships by showing up for our clients and for each other. Our team is grounded in our core values:
- We Live Safe
- We Innovate
- We Deliver
- We Grow
- We Care
As we continue to grow, we are committed to building a company where people want to work, stay, and build their careers. We believe that a strong, intentional culture is not a “nice to have”—it’s a strategic advantage.
Why This Role Matters
At B.I.G., culture is not an afterthought - it’s everything.
Our people are our greatest asset, and we are intentional about creating an environment where employees feel supported, engaged, and proud to be part of the team. We invest in our culture because we know it directly impacts our performance, our growth, and the experience we deliver to our customers.
But great culture doesn’t happen on its own, it requires consistent execution.
This role exists to ensure that the ideas we generate as a leadership team and through our Culture Committee actually come to life.
You will be the person who:
- Turns ideas into structured plans
- Moves initiatives from discussion to execution
- Ensures no detail is missed
- Keeps momentum going across multiple initiatives
- Brings consistency and follow-through to everything we roll out
Your work will directly shape the day-to-day employee experience at B.I.G. from recognition programs to internal communications, to events, to engagement initiatives.
Done well, this role:
- Strengthens team engagement and morale
- Reinforces our values in real, tangible ways
- Helps retain and grow our people
- Sets B.I.G. apart as an employer of choice
If you take pride in execution, organization, and making things happen behind the scenes, this is a role where your impact will be seen across the entire company.
Reports to: Leadership Team through the Administration and Operations Advisor
Pay: $45,000.00-$50,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
