Job Overview
Vena Solutions is seeking a highly organised and proactive Administrative Assistant to join our team. This is a Full-Time, remote position based in Calgary, Canada. At Vena Solutions, we provide a cutting-edge, AI-powered financial planning and analysis (FP&A) platform that integrates seamlessly with Microsoft technology to revolutionise business planning. The successful candidate will play a crucial role in providing comprehensive administrative support, ensuring the smooth and efficient operation of our daily activities. You will be an integral part of a dynamic team dedicated to helping organisations streamline their workflows and achieve greater financial insight.
Responsibilities
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Manage and maintain executives' schedules, appointments, and travel arrangements.
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Organise and coordinate virtual meetings, including preparing agendas and taking minutes.
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Handle and screen incoming communications, redirecting them to the appropriate person or department.
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Prepare and edit correspondence, reports, presentations, and other documents.
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Maintain and organise digital filing systems, ensuring documents are easily accessible.
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Assist with basic data entry and the preparation of expense reports.
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Act as a point of contact for internal and external stakeholders, demonstrating a high level of professionalism.
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Provide general administrative support to ensure the team's operational efficiency.
Qualifications
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Proven experience in an administrative or executive assistant role.
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Exceptional proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential.
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Outstanding organisational and time-management skills with the ability to prioritise tasks effectively.
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Excellent verbal and written communication skills with meticulous attention to detail.
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A proactive and resourceful problem-solver with the ability to work independently in a remote environment.
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Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
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Experience working within a technology or financial services company is advantageous but not required.
Benefits
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Competitive salary
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Performance-based annual bonus
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Extended health, dental, and vision benefits
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Registered Retirement Savings Plan (RRSP) with company matching contributions
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Paid vacation, personal days, sick leave, and statutory holidays
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Employer-paid life and accidental death & dismemberment (AD&D) insurance
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Employee Assistance Program (EAP)
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Professional development and training opportunities
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Career growth and advancement opportunities
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Flexible remote work options
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Company-provided laptop and home office equipment
