Position Summary
The Payroll and Benefits Manager leads accurate, compliant, and timely payroll and benefits administration across ASI Group of multi-national companies. This role owns payroll processing for both unionized and non-union employees across multiple provinces and countries, manages group benefits and retirement savings plan (RSP) administration, and builds the scalable payroll infrastructure needed to support a growing, multi-entity organization. This is a hands-on leadership role: the successful candidate will both manage payroll operations directly and build the processes, controls, and reporting that don't yet exist.
Key Responsibilities
Payroll Operations
- Maintain, verify and process payroll records, including new hires, terminations (records of employment), salary changes and deductions.
- Process accurate, on-time payroll for all employees across Canada and the United States, ensuring compliance with each jurisdiction's Employment Standards Act, State labour laws, and prevailing wage reporting requirements; while accurately allocating payroll labour costs to the appropriate projects, cost centres, and departments to support project costing and financial reporting.
- Administer payroll for unionized employees in accordance with applicable collective agreements, including overtime rules, shift premiums, and distribution/equalization requirements.
- Oversee overtime authorization and tracking processes, working with operations leaders to ensure hours are accurately recorded and approved.
- Process employee reimbursement ensuring they are accurately recorded and approved.
- Process and Manage vacation accrual, statutory holiday pay, and leave-related pay adjustments in line with company policy and applicable legislation.
- Process and reconcile government remittances in compliance with federal and provincial regulatory requirements; coordinate with Accounts Payable to facilitate payment processing.
Benefits, RSP & Union Administration
- Administer group health benefits enrollment, changes, and terminations for eligible employees.
- Administer the company Retirement Savings Plan (RSP), including enrollment, contributions, and employee inquiries.
- Serve as the primary point of contact for benefits providers and brokers and support annual renewal and plan design discussions.
- Reconcile union dues and prepare remittance submission
Compliance & Controls
- Maintain compliance with employment standards, tax remittance, and reporting obligations across all jurisdictions of operation.
- Maintain accurate, audit-ready payroll records and personnel file standards in coordination with HR.
- Partner with Finance on payroll-related journal entries, accruals, and month-end close activities.
- Support internal and external audits with timely, accurate payroll and benefits documentation.
- Manage workers' compensation administration, including claims coordination, premium remittances, and compliance with provincial and state workers' compensation board requirements.
Process Improvement & Systems
- Act as a key hands-on contributor to the HRIS/payroll system implementation, including vendor configuration, data migration, testing, and go-live support.
- Serve as the internal payroll subject-matter expert during system selection and implementation, translating payroll/compliance requirements into system configuration decisions.
- Build standardized, documented payroll and benefits processes to replace ad hoc or manual workflows.
- Identify and implement process improvements to reduce manual effort and error rates as the organization scales.
Qualifications
- 5+ years of progressive payroll experience, including multi-provincial payroll.
- International full-cycle payroll knowledge is highly valued; experience with US and Canadian payroll requirements is a strong asset given our multi-country/entity operations.
- Experience administering payroll in a unionized environment, including collective agreement interpretation, is required.
- Payroll Compliance Professional (PCP) or Certified Payroll Manager (CPM) designation preferred.
- Strong working knowledge of HRIS and payroll systems is essential; comfort configuring, troubleshooting, and optimizing these systems is a core requirement of this role, not a peripheral skill.
- Direct experience as part of an HRIS/ERP or payroll system implementation team (selection, configuration, data migration, testing, or go-live) is a significant asset.
- Experience managing a team is an asset, but not required
- Experience with group benefits and RSP/pension plan administration.
- Working knowledge of Employment Standards legislation across Canadian provinces; familiarity with international labour/payroll requirements an asset.
- Strong attention to detail, discretion with confidential information, and comfort operating in a fast-paced, evolving environment.
What Success Looks Like in the First Year
- Payroll runs accurately and on time across all jurisdictions, with a documented, repeatable process.
- Standardized payroll reporting that gives employees and management clear, timely visibility into hours, overtime, and pay-related data.
- Benefits and RSP administration runs smoothly, with employees able to get timely answers to enrollment and claims questions.
- Meaningful progress on HRIS/payroll system implementation, from vendor configuration through to go-live.
- Proactively identifies and solves problems, takes initiative, and steps in where needed to address challenges and drive positive outcomes. Acts independently while knowing when to collaborate or escalate.
- Strong working relationships established with operations leaders, HR, and Finance, reflecting a collaborative, service-oriented approach to payroll.
ASI Group Ltd. is an equal opportunity employer committed to providing employment opportunities and recruitment and selection processes that are inclusive. We will strive to accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout the recruitment and selection process.
ASI Group Ltd. uses AI tools to assist with resume screening and candidate ranking.
Please contact the Human Resources Department at 905-643-3283 if you require accommodations to ensure your accessibility needs are addressed throughout the process. Information received relating to accommodation will be kept confidential.
Pay: $85,000.00-$110,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
Work Location: In person
