STAR Catholic Schools is a faith-based school division dedicated to providing Christ centred education that inspires students to grow spiritually, academically, and personally. Serving communities across central Alberta, STAR Catholic fosters learning environments rooted in excellence, compassion, faith, and a strong commitment to student success.
Transportation and Facilities Coordinator
STAR Catholic School Division operates 38 school bus routes, transporting more than 1,800 students to and from school each day. Reporting to and working alongside the Transportation/Safety Officer, the Transportation and Facilities Coordinator will support the administration of the Division's transportation program while also assisting with a variety of facilities and operational responsibilities across the Division.
Transportation Responsibilities
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Coordinate communication and distribution of transportation information between division schools, school bus contractors, partnering school divisions, and parents
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Utilize and maintain transportation software systems and communication tools, including BusPlanner, SchoolMessenger, and related systems, ensuring accurate and up-to-date information
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Coordinate and assist with: Transportation registrations, Transportation fee administration, Maintenance and updates to the transportation website, SchoolMessenger transportation contact lists, Preparation of reports for school bus contractors, Statistical reports for senior administration and the Board of Trustees
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Collect and organize documentation from school bus contractors, including route assessments and time/stop adjustment requests
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Respond to inquiries from schools, bus contractors, and parents regarding transportation services
Facilities Responsibilities-
Assist with fleet management for Central Office and Division vehicles, including: Monthly vehicle logs, Maintenance coordination, Procurement support, Process and code invoices and assist with monthly VISA reconciliation processes
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File and maintain permits, licences, inspections, and related documentation in FileHold
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Coordinate the management, distribution, and dispersal of surplus furniture and equipment across schools and Central Office
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Support playground management processes, including inspections, audits, and documentation
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Coordinate safety-related operational items, including fire extinguisher inspections and contractor scheduling
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Verify completion of contracted services such as snow removal and groundskeeping at division sites
Qualifications and Skills-
Excellent organizational and time management skills
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Strong verbal and written communication abilities
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Ability to manage multiple priorities and maintain accurate records
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Knowledge of division communities and the ability to read and interpret maps is considered an asset
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Familiarity with transportation and school software systems such as BusPlanner, SchoolMessenger, PowerSchool, or FileHold is an asset
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Experience with fleet coordination, facilities operations, or administrative support is considered an asset
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Proficiency with Microsoft Office applications and general office technology
Why Join STAR Catholic?
STAR Catholic School Division offers a collaborative and supportive work environment grounded in faith, service, and excellence. Employees are valued members of a team dedicated to supporting student success and serving school communities with integrity and care.
This is a Probationary Full-Time (Mon-Friday 8am - 4pm) position and will be situated at our Division Office. Employment is conditional upon the submission of a recent (within six months) Criminal Record Check, including the Vulnerable Sector Check, as well as a recent (within 6 months)Alberta Children's Intervention Record Check. Please note: Catholicity is not a requirement it is considered an asset.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. This position will remain open until a suitable candidate is found.
