The Systems Administrator is responsible for managing the Sarnia branch’s main business workflows through Acumatica ERP and various customer SAP systems. The role supports the full process from job completion to customer invoicing, including job cost analysis, purchase order review, cost allocation, invoice creation, customer portal submission, and accounts receivable follow-up.
This position acts as the branch process owner for quoting, billing, labour entry, purchase orders, job costing, and customer SAP invoice submissions. The role requires strong attention to detail, the ability to troubleshoot system and billing issues, and regular communication with internal teams, vendors, customer site administrators, and finance/AP/AR contacts.
What the job entails
The person in this role would handle:
- Reviewing completed service job sheets and determining billing requirements.
- Preparing job cost analysis sheets and confirming labour, material, and other job costs.
- Checking customer purchase orders and requesting increases when needed.
- Allocating job costs in Acumatica.
- Creating invoices in Acumatica.
- Submitting invoices through customer systems such as Ariba, CDMS, GEP, and SAP Fieldglass.
- Uploading invoice PDFs and customer SAP reference numbers into Acumatica for tracking.
- Following up on accounts receivable and invoice status.
- Resolving rejected invoices, portal errors, closed POs/work orders, and billing submission issues.
- Issuing and managing Sarnia branch purchase orders.
- Receiving POs, matching vendor invoices, and resolving vendor invoice discrepancies.
- Determining monthly WIP and supporting month-end financial review.
- Reviewing job margins, SG&A, COGS, budget variances, and EBITDA/P&L information.
- Testing Acumatica updates and reporting bugs or improvement requests.
- Training branch staff on Acumatica workflows, digital quotes, job sheets, and SAP invoice entry.
- Supporting ISO 9001/TSSA documentation, internal audits, and process improvements.
Job Type: Full-time
Pay: From $38.00 per hour
Benefits:
Flexible language requirement:
Work Location: In person
