Overview
We are seeking a motivated Entry-Level Office Administrative Coordinator & Client Services Coordinator to join our team in a dynamic office environment. This full-time or part-time role offers an excellent opportunity for individuals interested in gaining comprehensive administrative experience, supporting client relations, and developing organizational skills. The ideal candidate will be detail-oriented, proficient in office software, and possess strong communication abilities to ensure smooth daily operations and exceptional customer service.
Responsibilities
- Manage front desk duties including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Assist with appointment scheduling, calendar management, and client correspondence
- Support bookkeeping activities such as invoicing, billing, and basic financial record keeping
- Provide excellent customer service by addressing client inquiries via phone, email, or in person
- Proofread documents for accuracy and clarity before distribution
- Handle administrative tasks such as photocopying, scanning, and faxing documents
- Support medical or dental office operations if applicable, including patient check-in/out procedures and insurance documentation
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar accounting software is preferred
- Strong computer skills with the ability to learn new software quickly
- Excellent organizational skills with attention to detail for data entry and document management
- Effective phone etiquette and customer service skills for front desk interactions
- Ability to multitask efficiently in a fast-paced environment while maintaining professionalism
- Clerical experience including filing, record keeping, and managing multi-line phone systems is desirable
- Strong typing skills with proofreading capabilities to ensure error-free communication
- Prior administrative experience or medical/dental office experience is a plus but not required; training will be provided for specific duties like bookkeeping or dental receptionist tasks
This position offers a supportive environment where you can develop essential administrative skills while contributing to the efficient operation of our office. We value proactive individuals eager to learn and grow within our organization.
Pay: $46,500.00-$55,500.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
