Job Description
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).
Position summary
Department / Research Program: Child Health and Human Development (CHHD) Program
The BRIGHT Coaching Study is seeking a highly organized and proactive Multicenter Research Assistant to support the implementation of a complex, multi-site clinical research program.
Under the direction of the Project Leads and the Nominated Principal Investigator (PI), the incumbent will play a critical role in supporting, facilitating, and coordinating the day-to-day activities of this multi-center study conducted across four provinces in Canada.
The BRIGHT Coaching Study is a national initiative focused on improving outcomes for children with neurodevelopmental disabilities through collaborative, community-engaged research and innovative coaching approaches.
This is a one-year maternity leave replacement position.
Knowledge of English is required due to the nature of the duties, including coordinating pan-Canadian research activities and communicating with English-speaking teams, partners, and participants.
General Duties
Project Coordination and Operations
- Oversee the daily coordination and implementation of research project activities across multiple sites.
- Support engagement and collaboration among study team members, including students, clinicians, and parent advisors.
- Coordinate and manage meetings at both full-team and sub-group levels, including scheduling across multiple time zones, preparing agendas, and recording/disseminating minutes and action items.
- Maintain study timelines and proactively monitor progress against key milestones.
Regulatory and Compliance
- Coordinate with Project Leads and research staff to ensure study activities adhere to all applicable federal, institutional, and funding agency regulations, policies, and procedures.
- Prepare and submit Research Ethics Board (REB) applications, amendments, and annual reports, and ensure ongoing regulatory compliance.
- Maintain accurate and well-organized study documentation in accordance with RI-MUHC and institutional policies.
Stakeholder Engagement and Communication
- Build and maintain strong relationships with community partners, collaborators, and potential implementation sites.
- Act as a primary point of contact for inquiries, proactively triaging and resolving issues.
- Maintain effective and ongoing communication with REBs, funders, research participants, Project Leads, and study team members.
Study Implementation and Participant Coordination
- Support the development and implementation of recruitment strategies aligned with REB approvals.
- Conduct or support the informed consent process, including discussions with participants and
- responding to study-related questions.
- Screen participants for eligibility based on protocol inclusion/exclusion criteria, documenting all screening outcomes.
- Coordinate participant scheduling, including assessments, interventions, and group sessions.
- Collect and manage study data in accordance with study protocols.
Study Materials and Documentation
- Review and understand study protocols and assist in the preparation of study materials, including informed consent forms, case report forms, and tracking logs.
- Establish and maintain organized study files, including source documentation and regulatory binders.
- Ensure secure storage and retention of study documents in compliance with institutional requirements.
Financial and Administrative Oversight
- Assist with budget management, tracking, and reporting.
- Work with Project Leads to ensure compliance with all terms and conditions of the funding award.
- Support study feasibility assessments and operational planning as requested.
Team Support and Capacity Building
- Provide training, guidance, and tools to study team members to support consistent and high-quality study implementation.
- Contribute to problem-solving and continuous improvement of study processes.
Reporting and Deliverables
- Assist in the preparation and submission of timely and accurate progress and annual reports to funders.
- Support knowledge translation and dissemination activities as needed.
Standards of performance
- Bilingualism: Excellent written and verbal communication skills in both English and French.
- Research Coordination Expertise: Strong knowledge of clinical research processes, including REB/IRB submissions, protocol implementation, participant coordination, and regulatory compliance.
- Multicenter Project Management: Proven ability to coordinate activities across multiple sites and jurisdictions, including managing competing priorities and timelines across time zones.
- Communication and Writing: Exceptional interpersonal, organizational, and professional writing skills, with the ability to prepare reports, correspondence, and study documentation.
- Technical Proficiency: Advanced computer skills, including Microsoft Office (Word, Excel, PowerPoint), experience with research databases and data management tools is an asset.
- Data Analysis (Asset): Experience with statistical software (e.g., SPSS Statistics or equivalent) is considered an asset.
- Health and Research Environment Knowledge: Familiarity with healthcare systems, clinical research environments, and implementation science approaches.
- Leadership and Team Coordination: Ability to lead and support a diverse, pan-Canadian team, including collaborators, trainees, and community partners.
- Organizational and Problem-Solving Skills: Strong attention to detail, with the ability to anticipate issues, troubleshoot, and implement solutions efficiently.
- Autonomy and Time Management: Highly self-motivated, with the ability to prioritize, multitask, and meet tight deadlines in a fast-paced environments.
Website of the organization
https://rimuhc.ca/en
Education / Experience
Education: Master's Degree
Field of Study: in Rehabilitation Sciences, Psychology, Nursing, Cognitive Sciences, or a related field.
Work Experience: Minimum of five (5) years of experience in clinical research coordination. Demonstrated experience coordinating multi-site or multicenter research studies (required).
Required Skills
- This position requires an advanced knowledge of oral and written French.
- An advanced knowledge of oral and written English is required, as the position requires regular and complex contact with patients, researchers or international students who are exclusively proficient in English. The position also requires complex writing or in-depth analysis of documents in English related to a research project.
- Demonstrated experience coordinating multi-site or multicenter research studies (required).
Additional information
Status : Temporary Part-Time: 12.5 hours per week
Pay Scale: Commensurate with education and work experience.
Work Shift: Other or part-time
Other: Delivery of hours are flexible during a 9:00am-5:00pm, Mon-Fri work week.
Work Site: 5252 de Maisonneuve Blvd.
- This position offers the possibility of a hybrid work arrangement (on-site and remote).
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If you wish to include a cover letter, please attach it with your resume in one document. ***
Why work with us?
- 3 days of paid sick leave per year, which includes a maximum of 1 personal day,
- RREGOP government pension plan (defined benefit plan),
- Vacation calculated on a pro-rata basis based on a percentage of your salary,
- 5.3% of your gross earnings will be added to your paycheque in lieu of statutory holidays.
https://rimuhc.ca/careers
To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits
THIS IS NOT A HOSPITAL POSITION.
Equal Opportunity Employment Program
The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [email protected]
