Office Administrator / Executive Assistant
Company: Atlas Ontario Electric Ltd.
Location: Ontario, Canada (In-Person/ Ability to go Hybrid after sometime working)
Job Type: Full-Time (Part-Time options may be considered for the right candidate, mostly looking for Full-Time)
Pay: Starting at $19.50 per hour (Negotiable based on experience)
Schedule: Monday to Friday
Job Description
Atlas Ontario Electric Ltd. is seeking a professional, highly organized, and proactive Office Administrator / Executive Assistant to support daily operations and ensure the seamless functioning of our office.
This role is more than just traditional desk work—it is a dual role combining core office administration with executive assistant support.
Key Responsibilities & Daily Tasks
- Communication Management: Manage correspondence across multiple mediums (email, phone calls, text messaging, etc.). Serve as the central point of contact for clients, contractors, and field staff.
- Financial & Bookkeeping Support: Handle daily invoicing, close out completed invoices, process utility and vendor payments, and prep/send hours to payroll.
- Data Entry & Project Tracking: Perform accurate data entry for project budgets, update in-house tracking systems, and ensure strict adherence to company project procedures.
- Scheduling & Coordination: Actively manage and update the company calendar, schedule inspections (including calling the ESA), and coordinate team meetings.
- Office & Hardware Operations: Manage physical and digital filing systems, monitor office supplies, and confidently operate/troubleshoot office equipment (including specialized printer operations).
Mandatory Qualifications
- Experience: Minimum of 1 year of experience as an Office Administrator or Executive Assistant.
- Financial Software: Minimum of 1 year of direct bookkeeping and QuickBooks experience is strictly mandatory.
- Technical Proficiency: Expert-level knowledge of Google Workspace (Google Sheets is mandatory) and Microsoft Excel.
- AI Literacy: A clear, foundational understanding of how Gemini works and how to leverage it for workplace efficiency.
- Language: Professional English language skills are mandatory (written and verbal).
- Education & Background: Secondary School completed. A background in Business Administration or a related field is highly recommended.
Desired Skills & Attributes
- Professionalism & Discretion: High level of professional decorum, accountability, and the ability to maintain absolute confidentiality.
- Workflow Innovation: Exceptional organizational skills paired with proactive creativity; the ability to look at existing setups and think up new ways to organize tasks and streamline processes.
- Design Tooling: Familiarity with Canva is considered a strong asset for creating basic internal documents or presentations.
Our Interview Process
To ensure a great mutual fit, our hiring process consists of three distinct phases:
- Phase 1: A phone-call interview with our current Office Administrator.
- Phase 2: An interview via Google Meet.
- Phase 3: A in-person interview with the CEO.
How to Apply:
Please e-mail [email protected] with your resume, and a small bio about yourself. This bio can include your professional experiences, and why you would make a good fit for Atlas Ontario Electric. 100 words maximum.
Thank you!
Pay: $19.50-$23.00 per hour
Benefits:
- Casual dress
- Paid time off
Application question(s):
- Please include a 100-word bio of your professional experience, and why you believe you be a good candidate for this position.
Education:
Experience:
- Administration: 1 year (required)
- QuickBooks: 1 year (required)
- Google Suite: 1 year (required)
- Excel: 2 years (required)
Work Location: In person
