Division
VP Administration and Finance
Department
Facilities Management and Development
Campus
Nanaimo campus *Successful candidates must be able to attend in person on campus as required.
Location
Nanaimo, British Columbia
Appointment Type
regular full-time
Workload
Monday-Friday, 35 hours per week
Pay Level
Excluded Pay Band 10: Minimum salary is $106,645 and maximum salary is $121,187.
Starting Salary
Normal salary placement at the time of hire is $106,645 (prorated if part-time). This position is eligible for annual performance-based salary increases.
Start:
As soon as possible.
Additional Information
On site work required.
Applicant Documents
CV/Resume, Cover Letter, Name and contact information of recent supervisors willing to provide a reference
Duties:
Responsible for the effective management of various operational functions of the Facilities Management and Development department, the Manager, Facilities Maintenance provides leadership, professional direction, and strategic and technical guidance in but not limited to maintenance and grounds. This position is responsible for the overall facility maintenance and grounds plan for VIU, and is the primary contact for the regional campuses, assisting them with all the regional facilities-related maintenance and operational needs. The incumbent will consult with the Director, Facilities Management and Development especially in the areas of strategic and operational planning and will also work collaboratively with the Facilities Management and Development team and regional campus administrators, assisting with regular maintenance and operation of all campuses.
- Supervise and manage the maintenance and grounds operations ensuring safe, timely and efficient completion of tasks. Ensure all related systems and equipment meet recommendations, relevant regulations, codes, standards and Facilities Management and Development policies and procedures.
- Develop, implement, and manage comprehensive facilities and grounds maintenance programs for the university for all campuses utilizing an integrated facilities work order system.
- Ensure that VIU's work order system is being effectively used to manage a variety of facilities maintenance operations and supports maintenance activities for all campuses.
- Ensure the operation of facilities and grounds maintenance functions is congruent with VIU's Strategic Plan.
- Maintain current knowledge of and ensure compliance with all relevant provincial and federal laws, policies, regulations, building and safety codes, common consultant and maintenance/service contract formats, and university policies.
- Liaise with other VIU Departments, establishing and maintaining effective communication regarding facilities campus maintenance and operations.
- Maintain professional, positive, and effective working relationships with regional campus administrators and staff while ensuring that overall university plans, program objectives, and compliance with relevant building and safety codes are met.
- Liaise and work with consultants, contractors and suppliers as required.
- Collaborate with the Procurement Services Department to develop specifications for the tendering and award of contract work.
- Assist the Director with the preparation and submission of operational and capital budgets and short- and long-term plans for university facilities and grounds.
- Assist with the recruitment and evaluation of staff. This includes work allocation, instruction, training, problem resolution, and recommendations for personnel actions. As part of the Facilities Management and Development management team, directly supervise campus facilities operational staff.
- Monitor trends, news, and developments in new and improved technology in the facilities operational environment.
- Ensure all staff and contractor work is in adherence to prescribed safety standards, codes, regulations, and university standards in collaboration with the Health and Safety Department.
- Ensure that all employees for which they are responsible adhere to all safety protocols.
- Work collaboratively with the Facilities Management and Development management team and the regional campus administrators to provide professional, strategic, and technical guidance, recommendations, directions, and assistance to the regional campus administrators in effective and regular inspection, maintenance, and operation of regional campus facilities and grounds.
- As part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of VIU and in supporting the aspirations and needs of our learners, you will promote a positive work atmosphere by interacting and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
Required Qualifications:
Must have an ITA BC Red Seal building trade qualification or equivalent. A minimum of six years' experience at a management level in an institutional facilities services environment. Other extensive management/supervisory/leadership experience may be considered.
- Strong human relations abilities, proven leadership ability, excellent oral and written communication skills, an understanding of an academic environment and a demonstrated strength in budget management.
- Flexibility, adaptability, and resourcefulness are essential.
- May be required to pass a police record check and be bondable.
- Must have and maintain a minimum of Class 5 Driver's License.
- Completion of a Facilities Management Certificate or equivalent.
- Occupational Health and Safety Training.
- Supervisory/Management Skills Training.
- Knowledge of maintenance, grounds-keeping, building operation, fire protection, emergency response, project management, and construction regulations, codes, standards, and procedures.
Working Conditions: This position is based 100% on-site at the Nanaimo Campus.
VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.
Note:
- Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
- All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
- Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.
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