Safety Coordinator
Location: Calgary, Alberta
Employment Type: Full-Time
Industry: Construction / Industrial Services
Reports To: Operations Manager / Senior Management
Compensation: Based on experience and qualifications
Position Summary
We are seeking a proactive, organized, and field-capable Safety Coordinator to support, develop, facilitate, and continuously improve our company’s health and safety program. This role is responsible for helping ensure our safety program is not only compliant on paper, but actively understood, followed, and applied across our field, shop, yard, fleet, and office operations.
The successful candidate must have strong knowledge of Alberta OH&S legislation, construction safety practices, COR requirements, incident investigation processes, worker training, inspections, hazard assessments, compliance platforms, fleet safety records, and safety program development.
This role requires someone who can work directly with field crews, supervisors, project managers, subcontractors, and senior management to identify gaps, correct unsafe conditions, coach workers, facilitate orientations, assist with incident investigations, and ensure our safety documentation remains accurate, complete, practical, and audit-ready.
This is not just a documentation role. The right person must be comfortable in active construction environments, confident communicating with field teams, capable of holding people accountable, and able to help drive a stronger safety culture across the company.
Key Responsibilities
Safety Program Development & Facilitation
- Support the development, implementation, and continuous improvement of the company health and safety program
- Maintain and update the company Health & Safety Manual
- Review and update company safety programs, policies, safe work practices, safe job procedures, forms, checklists, and related documentation
- Ensure company safety documents remain practical, current, compliant, and usable in real field conditions
- Monitor changes to Alberta OH&S codes and regulations and assist with implementing required program updates
- Identify gaps between written safety requirements and actual field practices
- Work with management and supervisors to improve safety processes, documentation, accountability, and consistency
- Help develop practical safety initiatives that reduce risk and improve worker engagement
- Support the communication and rollout of new safety procedures, program updates, and company expectations
COR Program Support & Audit Readiness
- Maintain the company’s COR health and safety management system throughout the year
- Ensure COR documentation is accurate, current, complete, and audit-ready
- Support the company’s annual COR audit process
- Maintain COR audit evidence, including training records, inspections, incident investigations, safety meetings, maintenance records, hazard assessments, and corrective actions
- Track audit action items and ensure deficiencies are corrected before deadlines
- Review company policies, procedures, forms, and documentation to ensure they align with COR requirements
- Support internal reviews, gap assessments, and corrective action plans throughout the year
- Work with management, supervisors, field crews, and administration teams to ensure the safety program reflects actual field practices
- Coordinate with ACSA and other applicable parties regarding COR audit requirements, deadlines, and submissions
Field Safety Support & Coaching
- Attend job sites, shops, yards, and client locations to support safety compliance and field execution
- Observe work activities and help identify unsafe conditions, unsafe behaviours, and missing controls
- Provide practical coaching and guidance to workers and supervisors
- Support supervisors in applying company safety expectations consistently
- Assist with correcting safety deficiencies before they become incidents or compliance issues
- Help ensure PPE, signage, barricades, tools, equipment, housekeeping, and emergency equipment meet company and site expectations
- Support field crews with hazard assessments, inspections, orientations, toolbox talks, and safety documentation
- Communicate safety expectations clearly and professionally to workers, supervisors, subcontractors, clients, and management
- Escalate serious or repeated safety concerns to management when required
Training, Competency & Safety Orientations
- Facilitate company safety orientations for new employees, subcontractors, and visitors as required
- Maintain employee training records and certification files
- Track expiry dates for required safety tickets, designations, and certifications
- Coordinate required safety training, including WHMIS, First Aid, CSTS, Fall Protection, Aerial Work Platform, Forklift, Telehandler, Confined Space, and other job-specific training
- Prepare onboarding safety packages for new employees
- Notify supervisors and management of expired, missing, or incomplete worker certifications
- Ensure workers are properly trained before being assigned to regulated or high-risk tasks
- Verify subcontractor training records when required
- Assist in identifying training gaps based on field observations, incidents, inspections, and operational needs
Hazard Assessment Documentation
- Collect, review, and file field-level hazard assessments
- Ensure FLHAs are completed properly and contain appropriate hazards, controls, dates, signatures, and task details
- Support supervisors and workers in improving the quality of hazard assessments
- Follow up with supervisors and workers on missing or incomplete hazard assessments
- Assist with formal hazard assessments and updates when work conditions, tasks, equipment, or regulations change
- Track recurring hazards and communicate trends to management
- Support supervisors in ensuring hazard controls are realistic, effective, and followed in the field
- Help ensure hazard assessments are treated as a useful field tool, not just paperwork
Inspections, Corrective Actions & Field Follow-Up
- Coordinate and complete workplace inspections for job sites, shops, yards, vehicles, tools, and equipment
- Maintain inspection schedules and completed inspection records
- Record deficiencies and assign corrective actions
- Follow up on outstanding corrective actions until completion
- Maintain proof of completion, including photos, signatures, repair records, invoices, or supervisor confirmations
- Escalate overdue or repeated safety deficiencies to management
- Support trend analysis based on inspection results
- Identify repeated issues and recommend practical corrective actions
- Verify that corrective actions are actually completed and effective in the field
Incident & Near-Miss Investigation Support
- Lead with the assistance of supervisors and managers with incident investigations
- Receive, organize, and file incident, near-miss, first aid, medical aid, property damage, and lost-time reports
- Ensure incident reports are completed accurately and submitted on time
- Help identify root causes, contributing factors, and corrective actions
- Track corrective actions and completion status
- Maintain incident logs and safety statistics
- Support WCB documentation, claims tracking, and modified work paperwork when required
- Prepare incident summaries and trend reports for management review
- Assist with Alberta OHS reporting requirements when applicable
- Help identify practical corrective actions that prevent repeat incidents
- Support lessons learned communication following incidents or near misses
Compliance Platforms & Client Requirements
- Maintain and update client compliance portals and contractor management systems
- Manage safety documentation within platforms such as ISNetworld, Avetta, ComplyWorks, Procore, and WCB systems
- Upload required safety statistics, training records, insurance documents, WCB clearance letters, safety manuals, procedures, and audit documentation
- Track client-specific safety requirements and ensure submissions remain current
- Support project managers and operations teams with client prequalification requirements
- Identify and resolve compliance gaps within external platforms
- Maintain accurate records for client audits, contractor reviews, and safety prequalification processes
- Ensure field safety practices support client and contractor compliance expectations
Fleet Tracking & Maintenance Records
- Maintain fleet tracking records for company vehicles and equipment
- Track vehicle inspections, maintenance schedules, repairs, registrations, insurance documents, and related records
- Coordinate with operations, yard, shop, and management teams to ensure fleet maintenance requirements are completed on time
- Track commercial driver documentation, including driver abstracts, licences, and required training
- Maintain records for pre-use inspections, equipment deficiencies, service intervals, and corrective actions
- Support compliance with company fleet safety expectations and applicable transportation requirements
- Identify recurring fleet or equipment-related safety issues and communicate concerns to management
Subcontractor Safety Management
- Collect and maintain subcontractor safety documentation before work begins
- Verify WCB clearance letters, insurance certificates, safety manuals, training records, and orientation documents
- Maintain subcontractor prequalification files
- Coordinate subcontractor orientations
- Track missing or expired subcontractor documentation
- Support project managers with client-required safety submissions
- Ensure subcontractors meet company safety expectations before accessing job sites
- Monitor subcontractor safety performance while on company-controlled sites when required
PPE, Equipment & Compliance Records
- Track PPE issuance where required
- Maintain inspection records for harnesses, lanyards, ladders, fire extinguishers, first aid kits, spill kits, vehicles, tools, and mobile equipment
- Track inspection expiry dates and required equipment recertifications
- Coordinate replacement of expired, damaged, or non-compliant safety equipment
- Maintain SDS binders and digital SDS records
- Ensure WHMIS and chemical documentation is current
- Support site readiness by confirming required signage, emergency equipment, first aid supplies, and safety documents are available
- Identify missing or inadequate safety equipment during field visits and inspections
Safety Meetings & Communication
- Facilitate toolbox talks, safety meetings, and safety discussions as required
- Prepare agendas, minutes, and attendance records for safety meetings
- Track toolbox talk completion and participation
- Distribute safety alerts, bulletins, lessons learned, and policy updates
- Maintain records of worker communication and participation
- Support Joint Health and Safety Committee or Health documentation, where required
- Track recommendations and corrective actions from safety meetings
- Communicate safety requirements clearly and professionally to workers, supervisors, subcontractors, clients, and management
- Help turn safety communication into practical field action
Required Qualifications
- ACSA COR Auditor designation
- NCSO designation or higher
- Experience maintaining, supporting, or improving a COR-certified health and safety program
- Experience with ISNetworld, Avetta, ComplyWorks, Procore, and WCB systems
- Strong knowledge of Alberta OH&S codes and regulations
- Experience updating company safety programs, policies, procedures, and documentation
- Experience assisting with or participating in incident investigations
- Knowledge of hazard assessments, inspections, corrective actions, safety meetings, and training documentation
- Knowledge of fleet tracking, fleet safety documentation, and maintenance records
- Strong computer skills, especially with Microsoft products, including Word, Excel, Outlook, Teams, SharePoint, and PDF tools
- Strong document control and recordkeeping skills
- Ability to facilitate safety orientations, toolbox talks, and safety meetings
- Valid Class 5 Driver’s Licence with a clean 3-year commercial driver’s abstract
- Ability to visit job sites, shops, yards, and client locations as required
- Comfortable working in active construction environments
Preferred Qualifications
- National Construction Safety Officer designation or higher
- First Aid certification
- WHMIS
- CSTS or equivalent construction safety training
- Fall Protection training
- Incident investigation training
- Experience with WCB claims management and modified work programs
- Experience preparing for external COR audits
- Experience working directly with field crews, supervisors, subcontractors, and client safety representatives
- Experience facilitating safety meetings, toolbox talks, orientations, or field-level coaching
- Familiarity with scaffold, shoring, forming, equipment rental, fleet operations, or industrial construction environments would be an asset
Required Skills & Abilities
- Strong ability to multitask in a fast-paced construction environment
- Excellent attention to detail
- Strong organizational and follow-up skills
- Ability to maintain accurate and audit-ready records
- Ability to identify safety, documentation, and compliance gaps before they become larger issues
- Strong written and verbal communication skills
- Strong problem-solving ability
- Ability to work across multiple department structures, including operations, field supervision, fleet, yard, administration, HR, project management, and senior leadership
- Ability to work professionally with field staff, supervisors, managers, subcontractors, clients, and external safety representatives
- Comfortable holding people accountable for missing paperwork, expired training, incomplete inspections, unsafe work practices, or overdue corrective actions
- Practical understanding of how safety applies in real construction environments
- Ability to balance compliance requirements with operational realities
- Ability to work independently with minimal supervision
- Ability to manage multiple priorities, deadlines, and urgent requests
- Comfortable reviewing forms, policies, training records, fleet records, and field documentation for accuracy
- Strong confidentiality when handling incident reports, medical information, WCB documents, employee records, and driver documentation
- Ability to coach, guide, and influence workers and supervisors without creating unnecessary conflict
- Ability to remain calm and professional when dealing with urgent safety concerns, incidents, or competing priorities
- Desire to grow within their career path and take on increased responsibility over time
Ideal Candidate Profile
The ideal candidate is confident, practical, organized, and field-capable. They understand that safety is not just about paperwork, binders, or audit files. It is about helping workers and supervisors understand expectations, identify hazards, control risk, and apply the safety program consistently in real construction environments.
They must be able to support the COR program throughout the year, not scramble at audit time. They should be comfortable managing compliance portals, tracking training and fleet records, supporting incident investigations, facilitating orientations, coaching field crews, identifying gaps, correcting documentation issues, and helping ensure safety expectations are clear and consistently applied.
This role requires someone who can work across multiple departments, communicate clearly, problem-solve under pressure, and help maintain a safety system that is functional, compliant, respected, and actively used in the field.
Working Conditions
- Office-based role with regular site, yard, and shop visits
- Regular travel within Calgary and surrounding areas may be required
- May be required to attend client sites or project locations
- Must be comfortable entering active construction environments
- PPE will be required when visiting field locations
- Regular use of computer systems, spreadsheets, safety platforms, digital files, and safety management documentation
- Must be able to manage competing priorities and frequent interruptions
- Must be comfortable communicating with field crews, supervisors, subcontractors, and client representatives in person
Why Join Us
We are looking for someone who wants ownership in the development, facilitation, and improvement of our health and safety program. This role is an important part of our operations and will directly support our workers, supervisors, managers, fleet operations, project teams, and COR program.
The successful candidate will have the opportunity to help improve our safety systems, strengthen accountability, support company growth, and develop within their own safety career path.
Only candidates selected for an interview will be contacted.
Pay: $75,000.00-$85,000.00 per year
Benefits:
- Company car
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Application question(s):
- Are you located in Calgary or immediate surroundings?
Experience:
- Safety: 5 years (required)
Work Location: In person
