calgary, ab event assistant Jobs – 34 Openings This Week

Office Administrator - Bilingual (French)
Executive Solutions Ltd. —Calgary, AB
- Bilingual
- English
- Microsoft Office
Recreation Aide (FCP)
The Manor Village Life Centers —Calgary, AB
- Full-time
- CPR Certification
- Computer skills
- In-person
- Wellness program
- Dental care
Quick apply
2d
Recreation Aide - AgeCare Mount Royal
AgeCare Mount Royal —Calgary, AB
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
20h
Recreation Therapy Aide (Certified)
The Brenda Strafford Foundation —Calgary, AB
- Temporary
- CPR Certification
- First Aid Certification
7d
Administrative Coordinator-(Summer Student)
The Kidney Foundation of Canada, SAB Branch —Calgary, AB
- $18 an hour
- Full-time
- Microsoft Word
- Google Suite
- Microsoft Excel
- Paid time off
Quick apply
Senior Executive Assistant
Startec —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Full TIme Recreation Aide
Cogir Senior Living —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
21h
District Administrator
Brenntag Canada Inc. —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
Quick apply
14d
Administrative Coordinator, Undergraduate Medical Education
The University of Calgary —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Licensed Wealth Advisor Assistant
Raymond James Financial, Inc. —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Licensed Financial Advisor Assistant
Raymond James Financial, Inc. —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Full TIme Recreation Aide
Cogir Senior Living Canada —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6h

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Recreation Aide (FCP)
The Manor Village Life Centers —Calgary, AB
The Recreation Aide is responsible for assisting the Recreation Lead with developing and leading all Resident-centered events and outings, as well as creating…
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event assistant jobs near calgary, ab

Office Administrator - Bilingual (French)

Executive Solutions Ltd. -
Calgary, AB

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Job details

Qualifications

Bilingual
French
Business Management
Filing
English
Microsoft Office
Administrative experience
Bachelor's
Office management
Business
Driving Licence

Full job description

Executive Solutions Ltd. - CALGARY, AB, Canada

Our client, an industry-run organization dedicated to impartial quality and yield assessments in the livestock sector—managed by a standing committee and overseen by a board of industry representatives—is seeking a bilingual (French & English) Office Administrator. In this pivotal role, you will deliver comprehensive administrative, statistical, and operational support to the Executive Director and team, including managing office operations, compiling data for grading reports, coordinating meetings, handling HR tasks, and providing occasional bookkeeping. You will ensure precise communication in both official languages, uphold confidentiality, and foster collaboration with key stakeholders such as IT, legal, producers, and the Board of Directors, while maintaining in-depth knowledge of the organization's scope, contracts, and Canadian grading requirements.

Key Responsibilities

Administrative Tasks:

Manage Executive Director’s calendar, prepare/distribute meeting materials, record/transcribe minutes, draft/edit documents, coordinate travel, and process expense reports.
Format and type correspondence, agendas, and reports in both French and English; perform data entry.
Update office procedures, manuals, mailing lists, and emergency contacts.
Organize meetings, travel, and events; book rooms, AV, flights, and hotels.
Support management with admin tasks for legal, IT, website, and LGRSC.
Handle contracts, filing (paper/electronic), office supplies, mail/couriers, janitorial, and building liaison.
Order, distribute, and inventory grading equipment.
Manage daily operations with tact, confidentiality, and teamwork.

Human Resources Tasks:

Handle onboarding/offboarding, payroll backup, security clearances, job postings, benefits administration, and office social activities.
Support occupational health and safety.

Statistical Information Tasks:

Collect, verify, and maintain data from internal/external sources; operate databases for consistent reporting.
Produce weekly/monthly/annual reports, summaries, and tables in both French and English as required.
Adapt data methodologies, resolve discrepancies, establish schedules, and network with industry contacts.
Track grader audits, plant activities, and maintain archives/backups.
Authorize data distribution with Executive Director approval.

Board of Directors Support:

Maintain directors’ records; assist with annual/quarterly meetings (agendas, binders, event planning, minutes).
Distribute/confirm minutes; attend meetings as needed; coordinate board travel.

Backup Bookkeeping Tasks:

Issue invoices, record payments, pay vendors, prepare deposits.

Qualifications

Fully bilingual in French and English (oral and written) with excellent translation and interpretation skills.
Superior organizational, event planning, and office management skills.
Proficiency in meeting minutes, records maintenance, contracts, HR tasks, and occupational health and safety.
Strong MS Office skills; detail-oriented with the ability to prioritize, communicate effectively, and work independently or collaboratively.
High ethics, confidentiality, sound judgment, initiative, and adaptability in a fast-paced environment.
Bachelor’s degree or diploma in business/management, or equivalent experience.
Prior administrative experience in a not-for-profit organization is preferred.
Valid driver’s license and reliable insured vehicle required.

Posted: Thursday, May 7, 2026
Job # 618

Apply Now

Refine Your Search

event assistant jobs in calgary, ab

Office Administrator - Bilingual (French)

Recreation Aide (FCP)

Recreation Aide - AgeCare Mount Royal

Recreation Therapy Aide (Certified)

Administrative Coordinator-(Summer Student)

Senior Executive Assistant

Full TIme Recreation Aide

District Administrator

Administrative Coordinator, Undergraduate Medical Education

Licensed Wealth Advisor Assistant

Licensed Financial Advisor Assistant

Full TIme Recreation Aide

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