Where design meets opportunity, and careers are built to last!
Averton is an experienced & award-winning homebuilder, community developer and construction management company and we are seeking an organized, proactive and highly capable Business Operations Coordinator to support the continued growth of the organization.
This role serves as the administrative backbone of the business, ensuring that critical operational, administrative, human resources, technology and corporate functions are coordinated effectively. The successful candidate will create capacity for leadership by ensuring important activities are completed, tracked and followed through to completion. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems and takes pride in bringing order, structure and accountability to a growing organization.
REPORTS TO: President & CEO
SUPPORTS: President & CEO, Project Director, Accounting Manager and Leadership Team
CORE ACCOUNTABILITY
Responsible for ensuring that the organization operates smoothly by coordinating the administrative, operational, and support functions that enable project and business success. This role exists to eliminate friction, improve communication and ensure important responsibilities do not fall between departments.
PRIMARY RESPONSIBILITIES
Executive & Leadership Support
- Support the President & CEO with administrative and organizational priorities
- Support the Project Director and leadership team with coordination, scheduling, follow-up, and execution of key initiatives
- Coordinate leadership meetings and prepare agendas, action item lists, and meeting summaries
- Track leadership commitments and ensure follow-through on assigned actions
- Assist with presentations, reports, correspondence, and special projects
Operational Administration
- Coordinate contracts, agreements, renewals, and document management.
- Maintain corporate records and organizational documentation.
- Assist with insurance renewals and claims administration.
- Coordinate licensing, registrations, memberships, and compliance requirements.
- Support vendor setup and administration.
Technology & Systems Coordination
- Serve as the primary internal contact for technology-related issues
- Coordinate with external IT providers to ensure issues are resolved promptly
- Manage employee onboarding and offboarding related to technology access
- Coordinate equipment purchases, setup and inventory management
- Support implementation and maintenance of business systems and software
Office & Business Operations
- Ensure smooth day-to-day operation of the office
- Coordinate facilities-related issues and vendor relationships
- Manage office supplies, equipment and general office requirements
- Support company events, meetings and team initiatives
- Assist with implementation of operational improvements and standard operating procedures
Human Resources & Recruitment Coordination
- Coordinate recruitment activities including job postings, interview scheduling, candidate communication and onboard
- Coordinate new employee onboarding and orientation activities
- Assist with benefits administration and employee-related documentation
- Support implementation of company policies and procedures
Cross-Functional Support
- Work closely with Accounting, Project Delivery, Construction, Design, Sales and Leadership teams
- Assist departments with administrative coordination as required
- Help ensure communication flows effectively between teams
- Identify operational inefficiencies and recommend improvements
IDEAL CANDIDATE
The ideal candidate is highly organized, resourceful, and capable of managing multiple priorities simultaneously.
They are comfortable working independently, communicating with a wide variety of stakeholders and following through on tasks without requiring significant supervision. Most importantly, they are someone who sees something that needs to be done and takes ownership of making sure it happens.
QUALIFICATIONS
Required
- 5+ years of experience in operations, administration, office management, executive support, HR coordination, or a related role
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- High attention to detail
- Strong proficiency in Microsoft Office
- Ability to manage multiple priorities simultaneously
- Professional judgment and discretion when handling confidential information
Preferred
- Experience in construction, development, real estate, professional services, or related industries
- Human resources administration experience
- Contract administration experience
- Experience coordinating external service providers
- Experience supporting senior leadership teams
- Experience utilizing artificial intelligence and workflow automation tools to improve productivity, communication, and organizational effectiveness
Key Performance Indicators:
- Leadership administrative support effectiveness
- Timeliness and quality of recruitment and onboarding activities
- Completion of operational and administrative initiatives
- Responsiveness and resolution of technology and office issues
- Accuracy and organization of corporate records and documentation
- Quality of communication and follow-up across departments
- Contribution to organizational efficiency and process improvement
Why join Averton?
- Collaboration: We play a team game. We work together to put our customers’ needs first
- Curiosity: We challenge the status quo to find a better way forward
- Problem Solvers: It is our experience and dedication that find a better solution to the problems others ignore
- Truth Tellers: We are forward and honest about what is possible
Why This Role Matters
As Averton continues to grow, success increasingly depends on strong systems, effective communication and disciplined execution. This role provides the organizational support necessary to help leaders remain focused on delivering projects, supporting customers and advancing strategic priorities. The successful candidate will play a central role in helping the organization operate more efficiently, communicate more effectively and continue to scale successfully.
To Apply:
If you think you are the perfect fit for this role, please upload your resume and complete the online application. You will receive an automated message to ensure your resume has been received. Our hiring managers will review your resume and will reach out regarding next steps if selected.
Thank you so much for applying!
