Okotoks Ab Administrative Jobs – 80 Openings This Week

Office Administrator-(Project support Construction)
CEL —Calgary, AB
- $22–$26 an hour
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
- Disability insurance
- Dental care
Quick apply
3d
Executive Assistant
Wood Automotive Group —Calgary, AB
- Full-time
- Customer service
- Microsoft Office
- Hotel
- Employee assistance program
Quick apply
MOA/Medical Reception
The Sundance Clinic —Calgary, AB
- $16–$20 an hour
- Part-time
- BLS Certification
- English
- Microsoft Office
Quick apply
Part Time Receptionist
Cogir Senior Living Canada —Okotoks, AB
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
14h
Concierge
Seasons Retirement Communities LP —High River, AB
- $17.15–$18.54 an hour
- Part-time
- Customer service
- Communication skills
Quick apply
5d
medical clinic director
Pine Creek Medical Clinic —Calgary, AB
- $58 an hour
- Full-time
- English
- Master's degree
9d
Catering Administrator | Part-Time | Spruce Meadows
Oak View Group —Calgary, AB
- $24.50 an hour
- Part-time
- Microsoft Powerpoint
- Organizational skills
- Communication skills
12d
Clinic Coordinator (14-Month Maternity Leave Coverage)
McAtee Psychology —Calgary, AB
- $57,000–$63,000 a year
- Temporary
- Social media management
- Microsoft Office
- Administrative experience
Quick apply
23h
Relief Receptionist
Christ the Redeemer Catholic Schools —Okotoks, AB
- On call
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Administrator - Banff
REAL-R —Calgary, AB
- Microsoft Word
- Microsoft Excel
- Administrative experience
Quick apply
Dental Administrator
Millenium Dental —Calgary, AB
- $24–$35 an hour
- Full-time
- Medical office experience
- Administrative experience
- Presentation skills
- Dental care
Quick apply
7h
Medical Office Assistant
Alberta Family Podiatry —Calgary, AB
- $20–$22 an hour
- Full-time
- Medical office experience
- Administrative experience
- Travel
Quick apply
1d
Building & Office - Administrative Assistant
PBS Systems —Calgary, AB
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
- Paid time off
5d
Executive Assistant
Rachel Mah Poy Insurance & Financial Services —Calgary, AB
- Administrative experience
- Project management
- In-person
Quick apply
Veterinary Receptionist
Seton Veterinary Clinic —Calgary, AB
- $17–$20 an hour
- Full-time
- Customer service
- Laboratory experience
- High school diploma or GED
- Store discount
- Dental care
Quick apply
Specialized Position - Teacher/Learning Coach - FNMI & EAL Focus - Temporary/Replacement Vacancy
Foothills School Division —High River, AB
- Full-time
- English
- High school diploma or GED
1d
Receptionist Casual AgeCare Shawnee
AgeCare Shawnee —Calgary, AB
- Part-time
- High school diploma or GED
Quick apply
6d
Intake and Client Support Coordinator
Innerlogue Therapy & Psychology Inc. —Calgary, AB
- From $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
Bookings Coordinator
Oasis Fertility Center —Calgary, AB
- $18–$23 an hour
- Full-time
- Microsoft Excel
- Microsoft Office
- No university degree
- Paid time off
Quick apply
2d
Receptionist - Weekends Part-Time - Walden Heights
AgeCare Walden Heights —Calgary, AB
- Part-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply

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administrative jobs near okotoks ab

Office Administrator-(Project support Construction)

CEL -
Calgary, AB

Quick apply

Job details

Permanent | Full-time
$22–$26 an hour
3 days ago

Qualifications

Filing
Microsoft Office
Administrative experience
Presentation skills
Computer skills
Construction
Communication skills
Time management
Office experience

Full job description

About Us
Community Electric Ltd. (CEL) is a Western-Canada Electrical & Instrumentation Contractor with branches from British Columbia to Manitoba. CEL specializes in Industrial, Process, Agricultural, and Commercial Construction & Maintenance. At CEL, we are driven to help our clients succeed. Yet their success, and ours, depends on the efforts of a strong, dedicated and highly professional team. CEL takes great pride in the incredible group we have assembled. Our people tend to move up rather than move on. That is because we are the type of company that is committed to giving our employees the tools, support, and opportunities to succeed; personally, and professionally.

Overview

To add to our expertise, we are recruiting for an Office Administrator for our Corporate office in our Calgary branch. As our Office Administrator, you will provide comprehensive support to department managers in a construction project setting, with a high level of organization, time management, and confidentiality. This is a full-time permanent position.

We Offer

Competitive compensation and benefits package (life, health, dental, vision).
Company matching pension plan,
An active safety program.
Opportunities for professional development and career growth.
A collaborative and safety-focused work environment, and
The chance to make a meaningful impact on the health and safety of our teams across Canada.

Key Responsibilities:

Organize and maintain electronic and physical filing systems.
Coordinate meeting room bookings and manage calendars for shared spaces.
Prepare meeting rooms, arrange catering, and ensure required materials are available.
Assist with scheduling internal meetings, training sessions, or corporate events.
Support preparation of meeting documents, agendas, and minutes when required.
Provide administrative assistance to departments such as HR, Finance, Operations, and Safety as needed.
Provide support with invoicing
Vendor invoice reconciliation
Credit Card receipt reconciliation
Prepare reports, letters, forms, and presentations using office software.
Support onboarding logistics for new employees (workstations, documentation, orientation scheduling).
Assist with travel arrangements, expense submissions, and purchase requests.
Help coordinate internal communications and company announcements.
Assist in organizing company events, staff meetings, and employee engagement initiatives.
Coordinate hotel bookings, catering, materials, and logistics for internal gatherings or celebrations.
Assists with confidential information and record keeping, fostering interaction with HR and payroll departments for refining documentation, including but not limited to submitting payroll and New Hire Orientation Forms.
Handle sensitive company and employee information with discretion.
Follow corporate policies regarding data privacy, document retention, and security.
Support administrative compliance requirements across departments when needed.
Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
Answer, screen, and direct incoming phone calls and emails to the appropriate departments.
Notify employees of arrivals.
Maintain a professional reception area and ensure meeting rooms are prepared for guests.
Coordinate courier deliveries, incoming mail, shipping and receiving.
Maintain office, kitchen, cleaning and bathroom supplies inventory and coordinate ordering with approved vendors.
Manage shared office equipment (printers, copiers, meeting room technology) and arrange service when needed.
Basic office cleanliness

Ideal candidates will have:

2-3 years of administrative expertise and knowledge of office procedures, in a construction setting
Excellent computer skills with an advanced knowledge of the Microsoft Office suite
Highly resourceful team-player, with the ability to also be extremely effective independently.
Experience supporting the construction project process (is an asset).
Experience working with safety pre-qualification systems such as ISN, Avetta, Complyworx, Cognibox, or similar contractor compliance platforms (is an asset).
Experience supporting health and safety programs and documentation (is an asset)
Strong organizational skills, communication skills and time management that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
Excellent written, verbal, and presentation communication skills
Are a self-starter with ability to organize and multitask
Ability to conduct research and create reports or presentations
Previous experience on a construction site is an asset

To Apply

Please submit your resume and cover letter in one file, outlining your qualifications, interest in the role and salary expectations.

We thank all applicants for their interest in joining our team. We will review all submissions, and our team will reach out only to those qualified individuals.

Job Types: Full-time, Permanent

Pay: $22.00-$26.00 per hour

Benefits:

Casual dress
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Vision care

Application question(s):

What Contractor Management Databases are you familiar with?
What is your salary expectation?

Experience:

Office Administration: 2 years (preferred)
Involvement on any part of a construction project process: 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative jobs in okotoks ab

Office Administrator-(Project support Construction)

Executive Assistant

MOA/Medical Reception

Part Time Receptionist

Concierge

medical clinic director

Catering Administrator | Part-Time | Spruce Meadows

Clinic Coordinator (14-Month Maternity Leave Coverage)

Relief Receptionist

Office Administrator - Banff

Dental Administrator

Medical Office Assistant

Building & Office - Administrative Assistant

Executive Assistant

Veterinary Receptionist

Specialized Position - Teacher/Learning Coach - FNMI & EAL Focus - Temporary/Replacement Vacancy

Receptionist Casual AgeCare Shawnee

Intake and Client Support Coordinator

Bookings Coordinator

Receptionist - Weekends Part-Time - Walden Heights

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