Position Title: Accounting Clerk
Contract Duration: ASAP until October (possibly end of December)
Salary & Benefits: $30-35/hr
Position Status: Additional support role within accounting
Location: Gloucester / East Ottawa
Work Model: Onsite
Our client, an engineering firm, is an established professional services organization in major growth mode. With operations in Ottawa and Eastern Canada, our client is in the east end of Ottawa and boasts a loyal and experienced team. With a forward-thinking leadership group and a great corporate culture to nurture your career, our client describes themselves as a “fun and results-oriented team” who know how to balance hard work and play daily. Supporting Ottawa and the valley on land development projects since the early 1980s, our client grew their business to include design services across multiple engineering disciplines. With growth through the valley and to Eastern Canada, our client has mastered the art of building & nurturing relationship to deliver an amazing service and experience.
Are you a detail-driven accounting professional who thrives in a fast-paced, project-based environment? Do you enjoy rolling up your sleeves and diving into both the big picture and the nitty-gritty of financial operations? Our client is looking for an Accounting Clerk to cover a maternity leave until Q4 and keep their accounting engine running smoothly and accurately.
In this role, you will support the day-to-day financial operations of our business—from invoicing clients and paying vendors to supporting project managers with cost tracking and budget monitoring. You will play a key part in ensuring our numbers are not only accurate but also support smart decision-making across the company.
Responsibilities Include:
Accounts Receivable & Collections
- Generate timely customer invoices and apply payments with precision
- Reconcile accounts and resolve discrepancies efficiently
- Manage collections tactfully and maintain strong client relationships
- Maintain accurate customer billing records and respond to inquiries
Accounts Payable & Vendor Relations
- Process vendor invoices and payments via checks, EFT, or credit card
- Reconcile statements, investigate issues, and ensure on-time payments
- Maintain up-to-date vendor records and support month-end procedures
- Respond to internal and external invoice/payment queries professionally
Project Accounting Support
- Monitor and track project budgets and actual costs
- Work closely with engineers and project managers to support billing and reporting
- Ensure financial compliance throughout the life of each project
- Assist with invoicing tied to milestones and deliverables
General Accounting & Admin Support
- Reconcile credit card statements
- Assist with month-end and year-end close processes for AP and AR
- Maintain well-organized financial records and documentation
- Use accounting software to manage data and generate reports
The ideal candidate will bring a minimum of 2 years of experience in accounting, with a solid understanding of working in a project-based environment. Experience in a smaller office setting would be beneficial, but what’s most important is the ability to manage a high volume of transactions with precision and consistency. You are computer-savvy, eager to learn new systems, and not intimidated by evolving software applications. This is a busy, fast-paced office, so the ability to juggle multiple priorities and adapt to shifting demands is key. You are a team player who handles client interactions with professionalism and courtesy, particularly when addressing payment-related matters. Strong problem-solving skills, exceptional attention to detail, and clear, professional communication—both written and verbal—are essential to your success in this role. Bilingualism in English and French is an asset, and a diploma in Accounting or Office Administration is highly desirable. Candidates must be willing to work on site in the east end of Ottawa.
What will make you stand out:
- Experience with project-based accounting in an engineering, construction, or professional services firm, with a strong understanding of billing based on milestones and budgets.
- Proficiency in accounting software and Microsoft Excel, with a demonstrated ability to quickly learn and adapt to new digital tools and systems.
- Proven ability to manage high transaction volumes while maintaining accuracy, organization, and timely processing under tight deadlines.
- Strong interpersonal skills, allowing for effective communication with clients, vendors, and internal teams in both official languages (asset).
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AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.
The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.
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