ottawa on administrative supervisor Jobs – 37 Openings This Week

Clinic Manager / Senior Rehabilitation Administrator
Healthmax Physiotherapy Clinics-Ottawa —Ottawa, ON
- $24–$27 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Industry Education and Programs Manager
Mechanical Contractors Association of Canada —Ottawa, ON
- $70,000–$80,000 a year
- Full-time
- Project management
- In-person
- Communication skills
- Dental care
Quick apply
14d
Dental Office Manager
Dental Metrics Maven —Ottawa, ON
- $30–$32 an hour
- Full-time
- Bilingual
- Customer service
- Laboratory experience
Quick apply
1d
Lead Coordinator, Internship Placements
University of Ottawa —Ottawa, ON
- $72,437–$91,502 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
11d
Senior Sales Enablement Curriculum Manager
Barracuda Networks Inc. —Ottawa, ON
- $102,000–$137,000 a year
- Hybrid work
- Laboratory experience
- Project management
- Training & development
- Paid time off
Quick apply
Post Office Manager
Shoppers Drug Mart / Pharmaprix —Orleans, ON
- $18.20–$20.55 an hour
- Weekends as needed
- Management
- Customer service
- Cash handling
7d
Senior Manager, Family Office Cross Border Tax
KPMG —Ottawa, ON
- $115,000–$165,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Manager
ADM Ottawa Physiotherapy —Ottawa, ON
- CPR Certification
- Master's degree
- Bachelor's
Manager, I&IT Project Management Office
Metrolinx —Canada
- $123,026 a year
- Full-time
- Microsoft Excel
- PMP
- Master's degree

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Industry Education and Programs Manager
Mechanical Contractors Association of Canada —Ottawa, ON
The successful candidate will be responsible for developing, implementing, and managing programs that support the growth and development of our members and the…
$70,000–$80,000 a year
Quick apply
14d
Underground Mine Superintendent
Thyssen Mining Construction of Canada —Ontario
As part of the project management team participate in the management of the overall project to ensure that the project is managed in the most cost-effective and…
$37 an hour
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18h

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Office Manager – Residential Construction (5+ Years Required)
MGB BUILDING GROUP INC. —Toronto, ON
Digital and physical filing systems — organized, consistent, and always current. Communication bridge between office staff, project teams, trades, and company…
$70,000–$80,000 a year
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Manager – Interprofessional Primary Care
Scarborough Centre for Health Communities —Scarborough, ON
Develop and implement individualized plans for professional growth and development, including participation in professional organizations and activities,…
$85,149–$115,126 a year
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Clinic Manager / Senior Rehabilitation Administrator

Healthmax Physiotherapy Clinics-Ottawa -
Ottawa, ON

Quick apply

Job details

Permanent | Full-time
$24–$27 an hour

Qualifications

Electronic medical records
Customer service
Complaint handling
Microsoft Office
Administrative experience
Supervising experience
Budgeting
Office management
Leadership
Medical terminology

Full job description

Healthmax Ottawa

IMPORTANT: Applicants without significant experience in Motor Vehicle Accident (MVA) rehabilitation, HCAI, SABS, billing and collections, and multidisciplinary rehabilitation clinic operations will not be considered.

We are seeking an experienced Clinic Manager / Senior Rehabilitation Administrator to lead the day-to-day operations of our growing multidisciplinary rehabilitation clinic. This is a senior leadership position requiring extensive experience with Motor Vehicle Accident (MVA) claims, HCAI submissions, WSIB administration, billing and collections, patient scheduling, and overall clinic management.

The successful candidate must be highly organized, proactive, results-oriented, and capable of independently managing clinic operations while ensuring exceptional patient service, strong collections performance, and operational excellence.

Compensation

Competitive salary based on experience
Full-Time Position
Opportunity for growth and leadership within the organization

About Healthmax Ottawa

Healthmax Ottawa is a multidisciplinary rehabilitation clinic providing chiropractic, physiotherapy, massage therapy, active rehabilitation, concussion management, chronic pain treatment, and injury rehabilitation services to MVA, WSIB, Extended Health Care (EHC), and private-pay patients.

Key ResponsibilitiesClinic Operations & Leadership

Oversee daily clinic operations and administrative functions.
Supervise and support front desk and administrative staff.
Ensure efficient patient flow from intake through discharge.
Implement and maintain clinic policies, procedures, and operational standards.
Monitor clinic productivity, scheduling efficiency, patient retention, cancellations, and no-show rates.
Assist with staff training, onboarding, coaching, and performance management.

MVA Administration & HCAI Management

Manage all aspects of MVA administration and Accident Benefits claims.
Demonstrate extensive knowledge of Ontario Statutory Accident Benefits Schedule (SABS).
Manage and track treatment plans, approvals, denials, insurer examinations, and funding balances.
Review and coordinate required documentation, including:
OCF-1
OCF-3
OCF-18
OCF-23
OCF-24
Submit and monitor HCAI treatment plans and insurer responses.
Communicate effectively with insurance adjusters, lawyers, case managers, and healthcare providers.
Follow up on outstanding approvals, denials, account protections, and unpaid accounts.

Billing & Collections

Manage billing for MVA, WSIB, EHC, and private-pay patients.
Monitor accounts receivable and outstanding balances.
Follow up with insurance companies, adjusters, legal representatives, and patients regarding unpaid accounts.
Ensure timely billing, accurate invoicing, and payment processing.
Produce weekly and monthly collections and accounts receivable reports.
Assist in achieving clinic revenue, collections, and operational targets.

WSIB Administration

Manage WSIB claims, approvals, and treatment authorizations.
Ensure proper submission and tracking of Programs of Care (POC).
Coordinate reporting requirements and communication with WSIB representatives and employers.
Monitor claim status and treatment approvals.

Scheduling & Patient Retention

Manage practitioner schedules and clinic utilization.
Ensure patients are booked according to prescribed treatment frequencies and plans of management.
Monitor and reduce cancellations and no-shows.
Implement patient retention, recall, and follow-up systems.
Ensure continuity of care through proactive scheduling and communication.

Reporting & Systems Management

Generate and analyze operational, financial, billing, collections, referral source, and KPI reports.
Monitor clinic performance metrics and identify opportunities for improvement.
Maintain accurate patient records and administrative documentation.

Required Qualifications

Minimum 5 years of experience working in a multidisciplinary rehabilitation clinic.
Extensive knowledge of:
Ontario SABS
HCAI
MVA billing and collections
OCF forms and Accident Benefits processes
WSIB administration and Programs of Care
Advanced experience using:
Jane App
Universal Scheduling
HCAI
Microsoft Office Suite
Google Workspace
Proven experience managing billing, collections, and accounts receivable.
Strong leadership, organizational, and problem-solving skills.
Excellent communication and customer service abilities.
Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Qualifications

Previous experience as a Clinic Manager, Office Manager, Financial Coordinator, or Senior Rehabilitation Administrator.
Experience supervising administrative staff.
Experience dealing directly with lawyers, insurance adjusters, case managers, and referral sources.
Knowledge of account protection arrangements and rehabilitation funding processes.

Ideal Candidate

The ideal candidate is an experienced rehabilitation clinic leader who understands every aspect of clinic operations, including MVA administration, HCAI submissions, SABS, WSIB, billing, collections, scheduling, patient retention, and team management. They are highly organized, accountable, proactive, and committed to helping the clinic achieve operational excellence while delivering exceptional patient service.

Only candidates with significant multidisciplinary rehabilitation clinic experience, including MVA, HCAI, SABS, billing, collections, and WSIB administration, will be considered for this position.

Job Types: Full-time, Permanent

Pay: $24.00-$27.00 per hour

Benefits:

On-site parking

Work Location: In person

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administrative supervisor jobs in ottawa on

Clinic Manager / Senior Rehabilitation Administrator

Industry Education and Programs Manager

Dental Office Manager

Lead Coordinator, Internship Placements

Senior Sales Enablement Curriculum Manager

Post Office Manager

Senior Manager, Family Office Cross Border Tax

Office Manager

Manager, I&IT Project Management Office

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