Join us in enabling trade through Canada's largest port
The Vancouver Fraser Port Authority is an arm’s-length federal agency responsible for the shared stewardship of the lands and waters that make up the Port of Vancouver, Canada’s largest port. Our mandate, as outlined in the Canada Marine Act, is to enable Canada’s trade objectives on behalf of all Canadians, ensuring the safe movement of goods through the Port of Vancouver while protecting the environment and considering local communities.
As an organization with a significant impact on communities and businesses across Canada, the Vancouver Fraser Port Authority is dedicated to diversity, inclusion, and sustainability. We strive to create a workplace that mirrors the richness of our community, empowering all employees to achieve their full potential.
The Portfolio Analyst supports effective management of the VFPA project portfolio by maintaining, optimizing, and analyzing the Project Portfolio Management (PPM) systems and toolkits. This role ensures data quality, upholds portfolio metadata standards, develops dashboards, and enables consistent, reliable portfolio reporting and visibility across the organization.
Working closely with project leads, PMO team members, and at times under the direction of the Senior Portfolio Advisor, the Portfolio Analyst supports portfolio monitoring, reporting, and PPM system and toolkit improvements. The role provides early warning signals and strengthens the integrity of information used in portfolio decision-making by collecting, validating, and maintaining portfolio data and reporting outputs. This role supports the enabling of efficient and scalable portfolio management practices across the VFPA.
What you do:
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Provide PPM systems and toolkits expertise by offering guidance and tooling support related to portfolio reporting, controls, and standard templates; identify knowledge gaps and recommend improvements to ensure PPM systems and toolkits remain accessible, current, and fit for purpose.
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Maintain portfolio metadata standards to ensure consistency and integrity across the PPM system.
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Improve the efficiency and quality of portfolio reporting and system support by leveraging process automation, dashboards, AI tools, and other technology-enabled methods.
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Monitor portfolio data and indicators for projects within the VFPA project portfolio and prepare regular assessments of data quality, key project performance indicators, and qualitative factors.
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Establish and maintain portfolio data quality standards and controls (completeness, accuracy, timeliness), track exceptions, coordinate remediation, and escalate material or recurring issues as required.
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Analyze project and portfolio data to identify trends, exceptions, and emerging risks, and provide early warning signals to support portfolio review forums and decision support.
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Liaise with portfolio stakeholders – including internal teams and, where applicable, external delivery partners – to collect, validate, and reconcile portfolio data in support of portfolio reporting needs. Prepare and maintain portfolio status updates, dashboards, and reporting materials to support portfolio review forums and decision making.
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- Identify and escalate data anomalies, material risks, and gaps in reporting to the Manager, Project Portfolio Management and Senior Portfolio Advisor for timely action.
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Demonstrate and promote the effective use of PPM processes and tools. Produce materials and guidance to support adoption and knowledge transfer.
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Identify planning and scheduling interdependencies and conflicts within the VFPA project portfolio.
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Support the identification and integration of lessons learned and improvement opportunities arising from pre-project and post-project reviews led by project leads.
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Contribute analytical, technical, and systems expertise to department innovations and improvements, supporting the PMO leadership team in enhancing PMO processes, tools, standards, and capabilities.
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Perform other assigned duties as required.
What you bring:
- Completion of a two-year full-time diploma in data analytics, data engineering, management information systems, business administration, supply chain management, or another acceptable field.
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Minimum three (3) years of experience in data analytics, portfolio reporting or business systems administration with at least one (1) year of experience in project management.
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Experience configuring or administering Smartsheet, Smartsheet Control Center, SharePoint, or workflow/automation platforms and experience demonstrating the use of these tools to others.
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Completion of a relevant foundational project or program management designation (e.g. CAPM) is an asset.
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Strong technical aptitude with the ability to learn, configure, and optimize business systems, including PPM tools, workflow platforms, and reporting dashboards.
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Demonstrated analytical and problem-solving skills with the ability to interpret data, identify trends, assess data quality, and develop meaningful insights.
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Strong understanding of project management concepts, terminology, and lifecycle processes, with the ability to apply this knowledge to portfolio monitoring and reporting.
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Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively with project leads, technical teams, and PMO colleagues to clarify information and resolve issues.
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Effective organizational and time management skills, including the ability to manage competing priorities and meet deadlines in a dynamic environment.
What we offer:
- Market-competitive base salaries and variable incentive plan
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Flexible remote work program
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Earned time off program
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Paid vacation and personal care leave
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Learning, development, and advancement opportunities
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Onsite gym with towel service in a national landmark in the heart of Vancouver’s waterfront
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Friendly, unique, and respectful workplace
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Generous and inclusive benefits offering including retirement benefits plan
Location: Vancouver, Canada
Job type: Bargaining Unit, Full-Time, Permanent, Hybrid
Working environment: Normal office conditions. Flexibility to respond to issues during non-working hours as required.
MARINE TRANSPORTATION SECURITY CLEARANCE
The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as this position is required to access restricted areas/information as defined by the Marine Transportation Security Regulations.
This is Canadian-based employment, and all employees are expected to maintain legal eligibility to work in Canada. Applicants advancing in the hiring process may be subject to technical assignments, psychometric assessments, and/or background checks, including but not limited to criminal record, credit, and/or reference checks.
At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. We welcome applications from all qualified candidates including women, persons with disabilities, Indigenous peoples, and members of visible minorities. Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require assistance with applying to our openings or are seeking accommodations to apply in an alternative format, please contact us at [email protected]. We are committed to supporting your needs and will do our best to provide the necessary assistance.
We recognize and acknowledge that we are located on the traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our First Nation relations and commitment to reconciliation, please visit our website.
