st. john's, nl administrative Jobs – 44 Openings This Week

Executive Assistant
Score Group —Paradise, NL
- Full-time
- Microsoft Office
- Administrative experience
- Human resources
- Disability insurance
- Paid time off
Quick apply
7h
Office Administrator
Bugden Signs Limited —St. John's, NL
- $45,000–$50,000 a year
- Full-time
- QuickBooks
- In-person
- Time management
- Disability insurance
- Dental care
Quick apply
8d
Family Service Worker/ Admin Support Summer Student
The Salvation Army —St. John's, NL
- $16.35–$22.64 an hour
- Full-time
- Heavy lifting
- Microsoft Office
- Analysis skills
Customer Coordinator
Canadian Linen —Mount Pearl, NL
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Market Partner, Health and Wellness Operations
Walmart Canada —St. John's, NL
- $109,400–$150,480 a year
- Full-time
Executive Services Coordinator, Central Business Services
Deloitte —St. John's, NL
- $47,000–$78,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Bookkeeper/Administrative Assistant
above grade construction inc —St. John's, NL
- $17–$25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
Lodge Front Desk Volunteer
Canadian Cancer Society —St. John's, NL
- Morning shift
- Organizational skills
- Communication skills
OS&D Administrator
Midland Transport —St. John's, NL
- Full-time
- Microsoft Office
- Administrative experience
- AI
- Dental care
- Paid time off
Service Administrator
Survitec Group Limited —Mount Pearl, NL
- Full-time
- No experience needed
- In-person
- Designated paid holidays
- Disability insurance
Quick apply
Clinic Director — FIT for Work—St. John's
Lifemark Health Group —St. John's, NL
- Full-time
- Administrative experience
- Business development
- Leadership
- Dental care
- Employee assistance program
Quick apply
4d
Curriculum Coordinator
Academy Canada —St. John's, NL
- Full-time
- Organizational skills
- SharePoint
- Communication skills
Quick apply
14d
Summer Student Position: Administration Support
Compass Seniors' Services o/a Connections for Seniors —St. John's, NL
- $16.35 an hour
- Temporary
- Microsoft Word
- Google Suite
- Administrative experience
Quick apply
8d
Front Desk Agent
Fairfield by Marriott St. John's —St. John's, NL
- $18.29–$19.79 an hour
- Temporary
- Microsoft Word
- Hospitality
- Microsoft Excel
- Paid time off
- Employee assistance program
Quick apply
11d
Personal Care Attendant - Medication Administration (nights)
Lanes Retirement Living —St. John's, NL
- $19.95 an hour
- Full-time
- CPR Certification
- Medication administration
- Customer service
- Dental care
- Vision care
Quick apply
2d
Pre-K Administrators, Child Care (Province Wide)
YMCA Newfoundland and Labrador —St. John's, NL
- $28.75–$35.09 an hour
- Full-time
- CPR Certification
- First Aid Certification
- Designated paid holidays
- Disability insurance
Quick apply

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Office Administrator
Bugden Signs Limited —St. John's, NL
Receive incoming calls for the office, provide information as required, direct call(s) to appropriate individuals and schedule meetings on their behalf.
$45,000–$50,000 a year
Quick apply
8d
Bookkeeper/Administrative Assistant
above grade construction inc —St. John's, NL
Handle filing, document proofreading, and general clerical tasks to support daily operations. Manage front desk duties including greeting visitors and answering…
$17–$25 an hour
Quick apply

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Administration Clerk
Catholic Cemeteries & Funeral Services - Archdiocese of Toronto —Thornhill, ON
Lastly, the Clerk is expected to provide back up for accounting department and conduct various administrative duties and special projects including but not…
$52,000–$58,000 a year
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ADMIN HELP
ELITE AUTO RECYCLING —Pefferlaw, ON
Answer phones, take payments, and assist customers in a professional manner. Maintain filing systems and manage documents efficiently.
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Executive Assistant

Score Group -
Paradise, NL

Quick apply

Job details

Full-time
7 hours ago

Qualifications

Filing
Microsoft Office
Administrative experience
Human resources
Organizational skills
Office management
Proofreading
Phone etiquette
Microsoft Outlook Calendar
Communication skills
Time management
Office experience

Full job description

Job Overview
It's an exciting time to join the Score Group team, we are seeking a proactive Executive Assistant to support activities. Reporting to the Business Unit Director, the incumbent plays a crucial role in ensuring the efficient and compliant operation of our administrative and office management activities towards all related work for Score (Canada) Ltd. and Americas Business Unit.

The Executive Assistant provides high-level administrative support to the Business Unit Director (BUD) and Senior Management Team, ensuring efficient operation and communication within the executive office. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Join us in shaping the future of our global operations. Apply today and be part of a team that values excellence and innovation in every industry we serve.

Duties

Administrative Support:

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Prepare and edit correspondence, reports, and presentations.
Handle incoming calls, emails, and other communications with professionalism and confidentiality.
Coordinate and organize meetings, including agenda preparation, logistics, and note-taking. Ensure timely follow-up on action items and commitments made during meetings.
Coordinate, plan and book travel itineraries, accommodations, and transportation for management and staff business. Prepare travel expense reports and manage related budgeting.
Assist in the planning and execution of special projects as directed by the Business Unit Director and senior management. Monitor project timelines and deliverables, ensuring timely completion.
Assist and serve as the primary point of contact between management and internal/external stakeholders. Facilitate communication and ensure that messages are delivered clearly and promptly.
Manage sensitive information with the utmost confidentiality and integrity.
Exercise discretion in dealing with confidential matters.
Build and maintain relationships with key stakeholders, both internal and external.
Always represent the company in a professional manner.

Office Management:

Oversee day-to-day office operations to ensure efficiency and smooth workflow.
Oversee office supplies and inventory, ensuring availability and cost-effectiveness, and place orders when necessary.
Implement and maintain efficient filing systems and organizational processes.
Coordinate office maintenance, including cleanliness and repairs.
Work with IT departments or vendors to resolve technical issues and manage office communication systems (e.g., phone systems, email accounts).
Support the HR Manager and the Social Committee with organizing employee engagement activities.
Foster a positive and productive office environment, ensuring team members have the tools and resources needed to succeed.

HR Department Support

Assist the HR Manager with posting job openings, scheduling interviews, and communicating with candidates.
Assist with employee orientation, ensuring new hires are properly introduced to the office environment.
Assist with organizing employee training sessions, seminars, or workshops as directed by HR.
Track and manage employee leave requests (sick days, vacations, etc.) in collaboration with HR.

Qualifications & Experience

Proven experience in office management or a similar administrative role.
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Proficiency with office software (Microsoft Office Suite, Google Workspace, etc.).
Problem-solving ability and attention to detail.
Ability to handle confidential information with discretion.
Ability to support and work collaboratively with HR functions.

Behaviours and Skills

Ability to work independently, following training.
Excellent attention to detail.
Excellent communication skills.
Build skill sets and engage in ongoing training.
Embrace change and developments.

About Us

With facilities in over thirty locations spanning five continents, Score employs more than 2500 people, including 230 apprentices. The development of future talent is at the heart of everything we do. A global leader in valves, emissions management and gas turbine solutions, the provision of an extensive range of services across multiple global markets makes Score a dynamic workplace where no two days are the same. Combining the legacy of 40+ years’ industry experience with ever-evolving ideas and innovation, our energetic team is working together to make a real difference in the journey towards a sustainable future and we’re always ready to embrace fresh ideas and talent.

If you like the sound of an attractive salary, contributory pension, an excellent benefits package, and the opportunity to work as part of a global organization that’s passionate about people development, we’d love to hear from you!

Application Process

Are you the right person to play an integral part in that journey? If you wish to apply, please send your CV, quoting Executive Assistant to [email protected]

Please note the vacancy will be closed when the successful candidate has been identified.

Opportunity for all

We welcome applications from all and appoint based on merit. We’re committed to promoting diversity and inclusion throughout our organization and remain committed to developing an open-minded, global culture.

Job Type: Full-time

Benefits:

Company pension
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off

Ability to commute/relocate:

Paradise, NL: reliably commute or plan to relocate before starting work (required)

Experience:

supporting executive/C-suite level managers: 3 years (required)

Work Location: In person

Quick apply

Refine Your Search

administrative jobs in st. john's, nl

Executive Assistant

Office Administrator

Family Service Worker/ Admin Support Summer Student

Customer Coordinator

Market Partner, Health and Wellness Operations

Executive Services Coordinator, Central Business Services

Bookkeeper/Administrative Assistant

Lodge Front Desk Volunteer

OS&D Administrator

Service Administrator

Clinic Director — FIT for Work—St. John's

Curriculum Coordinator

Summer Student Position: Administration Support

Front Desk Agent

Personal Care Attendant - Medication Administration (nights)

Pre-K Administrators, Child Care (Province Wide)

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