markham, on part time office manager Jobs – 21 Openings This Week

Cross-Border Tax Office Operations Chief & Workflow Coordinator
Brij Professional Corporation —Toronto, ON
- $25–$50 an hour
- Part-time
- Administrative experience
- Bachelor's
- Accounting
Quick apply
13d

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Cross-Border Tax Office Operations Chief & Workflow Coordinator
Brij Professional Corporation —Toronto, ON
A bachelor’s degree, or higher in law, business or other related field is required. *Triage & Office Coordination:* Assign and route work to team members, track…
$25–$50 an hour
Quick apply
13d

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Cross-Border Tax Office Operations Chief & Workflow Coordinator

Brij Professional Corporation
Toronto, ON

Quick apply

Job details

Part-time | Full-time
$25–$50 an hour
13 days ago

Qualifications

Law
Filing
Administrative experience
Bachelor's
Accounting
Organizational skills
AI
Business
Communication skills
Office experience

Full job description

Cross-Border Tax Office Operations Chief & Workflow Coordinator

Company: Brij Professional Corporation
Job Type: Full-time/Part-Time

Location: On-Site (Lawrence location)

About the Role

At Brij Professional Corporation, we help clients navigate complex cross-border tax matters. We are seeking a highly organized Tax Office Administrator & Workflow Coordinator to support both the day-to-day administrative needs of our tax office and the smooth flow of client work through the firm. In this role, you will take ownership of tax return tracking from both the client and team perspectives while also handling core office administration tasks such as document organization, client follow-up, internal coordination, status tracking, and general support for tax season operations. You will manage daily workflows, help keep communications timely and organized, and ensure our critical tax filing and office processes stay on track during busy periods.

Key Responsibilities

Workflow Management: Coordinate daily tax return assignments, clear and prioritize the triage queue, and update capacity plans to keep workloads balanced and work moving efficiently across the team.
Tax Return Process Tracking: Take ownership of the tax return lifecycle, including tax input support, return assembly, draft and final release tracking, and e-file confirmation monitoring for both U.S. and Canadian returns.
General Tax Office Administration: Support the day-to-day administrative operations of a busy cross-border tax office, including organizing documents, maintaining client and internal tracking sheets, updating file statuses, closing completed work items, and helping ensure deadlines, deliverables, and follow-ups are managed consistently.
Signature & Document Control: Monitor daily tax return signature requests and submissions, save Letters of Representation and signed authorization forms in client folders, and ensure all required documents are properly filed and ready for release.
Client Communication & Follow-Up: Draft proposals, prepare professional client emails, respond promptly to client messages, acknowledge submissions in a timely manner, and follow up to ensure clients understand next steps and outstanding requirements.
Production & Quality Control: Support production flow by tracking returns ready for review, monitoring draft delivery timelines, reviewing comments and release status, and helping ensure returns are completed accurately and on schedule well ahead of filing deadlines.
Triage & Office Coordination: Assign and route work to team members, track incoming client items, maintain internal status updates, prepare daily digests and priority lists for leadership, and help keep the office organized during high-volume tax season periods.
Meeting & Administrative Support: Lead weekly workflow meetings, prepare summaries of items requiring attention, make note of technical or procedural instructions, and assist with general administrative tasks that support tax season execution and office efficiency.
Technical & Vendor Support: Communicate with tax software providers and other vendors as needed to resolve issues and support the smooth operation of office systems and tax workflow processes.

Required Qualifications

Proven experience in office administration, tax office administration, operations, or workflow coordination, ideally in a professional services environment.
Strong organizational skills and the ability to manage strict deadlines, multiple priorities, and high-volume workloads during tax season.
Experience handling general administrative responsibilities such as document organization, file maintenance, status tracking, client follow-up, and supporting day-to-day office operations.
Strong written and verbal communication skills, with the ability to draft clear, professional client correspondence and coordinate effectively with internal team members.
High attention to detail, particularly in quality control, document handling, tracking processes, and ensuring work is completed accurately and on time.
Ability to actively monitor tracking sheets, manage a fast-paced triage system, keep workflows moving, and help maintain alignment across daily team priorities.

Preferred Qualifications

A bachelor’s degree, or higher in law, business or other related field is required.
Prior experience working in an accounting, tax, or legal firm.
Familiarity with cross-border (US and Canadian) tax documentation and processes.
Experience fine-tuning drafted communications using AI tools.

What You'll Get

A collaborative, structured, and highly supportive team environment.
The opportunity to take true ownership of vital office operations and client success.
Clear daily expectations and workflows that respect focused work time.
Ongoing opportunities for professional growth in a specialized, cross-border firm.

Apply Now

If you excel at organizing workflows and keeping teams on track, we want to hear from you. To apply, please submit your resume along with a brief cover letter highlighting your experience managing complex tracking processes and meeting strict deadlines.

Brij Professional Corporation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.

Pay: $25.00-$50.00 per hour

Application question(s):

Are you based in Canada?
Can you share your experience with AI?

Education:

Bachelor's Degree (required)

Experience:

Office: 1 year (required)

Work Location: In person

Quick apply

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