Admin assistant construction office Jobs

Administrative Assistant
GIP Construction Engineering —Caledon, ON
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- Customer service
- Microsoft Office
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Quick apply
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Administrative Assistant

GIP Construction Engineering
Caledon, ON

Quick apply

Job details

Fixed term contract
$20–$25 an hour
5 days ago

Qualifications

Customer service
Filing
Microsoft Office
High school diploma or GED
Organizational skills
Computer skills
Business
Communication skills

Full job description

Our purpose

At Green Infrastructure Partners (GIP), our people are second to none. The work we do impacts lives. It impacts our schools and neighbourhoods and shapes our communities and cities.

We are one of Canada’s largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production of materials, we have the unique ability to self perform all project scopes without reliance on sub-contractors.

The most valuable asset at GIP is people – our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safe.

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.

Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.

The work we do today at GIP will carry us into a better, greener, and safer tomorrow.

About the GIP Team

As we look to the future, we need creative, ambitious, and innovative professionals like you who can help us to build the world of tomorrow, today.

GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality. Our culture allows employees to bring their A Game to work each day. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!

This is a 1-year contract position with the possibility of extension.

Specific duties include:

Attends to visitors at the front desk.
Keeps the front entrance, reception area, and boardrooms neat, tidy, and presentable at all times.
Provides support for boardroom meeting bookings and ensures smooth connectivity for users.
Provides assistance to the procurement, finance, safety, quality, and projects as requested for general admin.
Scan and file documents (eg. WSF/Packing slips/Lab Reports/etc.
Processing Accounts Payables, obtaining required approvals for AP invoice processing.
Assist with Billings.
Following up with Customers for payments
Coordinates office administration matters (e.g. janitorial services, maintenance, social events, etc.).
Monitors and replenishes the office supplies inventory.
Maintains and replenishes the kitchen areas ensuring they are stocked and tidy.
Prepares mailings or courier requests.
Establishes and maintains relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services.
Supports travel booking and expense processing as required.
Maintains and organizes all related filing systems.
Other related general administrative duties as required.
Drives an inclusive culture to promote equity, welcomes different perspectives, and enables career progression by fostering a sense of belonging.

Enough about us, let’s talk about you.

Superior customer service.
Detail oriented.
Good computer skills using MS Office Products.
Must be able to deal with sensitive issues in a confidential manner.
Strong communication skills, dealing tactfully with employees, visitors, and customers. Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines.
Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual. High school Diploma and preference for post-secondary with a business or administrative diploma.
Be a champion of inclusion and diversity.

Pay: $20.00-$25.00 per hour

Work Location: In person

Quick apply

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