Human Resources Coordinator
At HIEC, we believe great workplaces don't happen by accident. They are built through thoughtful leadership, strong relationships, meaningful employee experiences, and a commitment to continuous improvement.
We're looking for a Human Resources Coordinator who is excited to help create that experience for our team.
Reporting to the Human Resources Manager, this role plays an important part in supporting HIEC's people, culture, and workplace experience. The Human Resources Coordinator will help ensure our HR programs, systems, processes, and employee initiatives continue to evolve and improve as our organization grows.
This position is responsible for a blend of HR administration, employee engagement, learning and development coordination, recruitment and onboarding support, HR systems administration, health and safety coordination, and policy and compliance support.
The ideal candidate is highly organized, dependable, approachable, and proactive. They enjoy helping people, creating structure, improving processes, and bringing ideas to life. Most importantly, they are someone who takes initiative, follows through on commitments, and enjoys helping move important work forward.
This role is well-suited for someone who enjoys balancing hands-on HR administration with opportunities to contribute to broader organizational initiatives within a growing not-for-profit environment. As the organization continues to evolve, there will be opportunities to progressively take on additional responsibilities and further develop within the Human Resources profession.
About HIEC
HIEC is a not-for-profit social enterprise that helps students, job seekers, educators, employers, and communities explore career pathways, build skills, and connect to opportunities. Through innovative workforce development programs, career education initiatives, and partnerships across Ontario, we help people make informed decisions about their future and the world of work.
Our team is collaborative, supportive, and committed to making a meaningful impact. We care deeply about the work we do and the people we do it with.
What You'll Be Doing
Supporting Our People and Workplace
- Serve as a first point of contact for employee questions and HR-related support.
- Help coordinate employee engagement initiatives, wellness activities, recognition programs, and team events.
- Assist with internal communications and initiatives that contribute to a positive workplace culture.
- Support employee relations processes and HR administration as required.
- Contribute to creating a positive, inclusive, and engaging employee experience across the organization.
Recruitment and Onboarding
- Support recruitment activities, including job postings, screening, interview coordination, candidate communications, and reference checks.
- Participate in interviews as appropriate and support candidate evaluation.
- Coordinate onboarding activities to ensure new employees have a welcoming, positive experience.
- Assist with maintaining job descriptions and recruitment materials.
- Continuously identify opportunities to improve and enhance the onboarding experience.
HR Systems, Learning and Development
- Maintain employee records and HR systems, including BambooHR and other HR-related platforms.
- Support HR reporting and maintain accurate employee data and records.
- Coordinate learning and development activities, training assignments, and Learning Management System administration.
- Maintain training records, certifications, and compliance documentation.
- Identify opportunities to improve learning resources, training participation, and employee development programs.
Health and Safety, Compliance and Continuous Improvement
- Coordinate the day-to-day administration of HIEC's Health and Safety program, helping ensure ongoing compliance with legislative and organizational requirements.
- Maintain health and safety documentation, communication boards, training records, inspection records, and related compliance materials.
- Coordinate Joint Health and Safety Committee (JHSC) activities, including meeting scheduling, agenda preparation, minutes, action item tracking, and follow-up.
- Coordinate monthly workplace inspections and track corrective actions as required.
- Support incident reporting, investigations, documentation, and follow-up activities in partnership with the Human Resources Manager.
- Assist with return-to-work and accommodation processes.
- Support the development, implementation, and maintenance of HR policies, procedures, and compliance initiatives.
- Assist with audits, reporting requirements, and legislative compliance activities.
- Identify opportunities to improve HR processes, resources, systems, and employee programs.
HR Operations and Organizational Support
- Support the Human Resources Manager in implementing HR initiatives and organizational priorities.
- Assist with research, planning, and coordination activities related to HR programs and projects.
- Develop and maintain HR resources, templates, trackers, and documentation that support efficient operations.
- Provide support with workforce planning, succession planning, and organizational initiatives as required.
- Take initiative to move assigned work forward independently and ensure timely completion of deliverables.
- Demonstrate flexibility and a willingness to support organizational priorities and operational needs as they arise.
- Perform all other duties as assigned.
What You'll Bring
- Diploma or degree in Human Resources Management, Business Administration, or a related field.
- Three to five years of progressive experience in Human Resources, People & Culture, administration, or a related role.
- Experience supporting recruitment, employee programs, HR administration, and workplace systems.
- Working knowledge of Ontario employment legislation is required.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent interpersonal, written, and verbal communication skills.
- Professionalism, sound judgement, and the ability to maintain confidentiality.
- A proactive, dependable, and resourceful approach to work.
- Experience with BambooHR, Learning Management Systems, or similar platforms is considered an asset.
- CHRP designation, or working toward completion, is considered a strong asset.
- Experience working in a not-for-profit, mission-driven, or growing organization is considered an asset.
You'll Thrive Here If...
- You enjoy building relationships and supporting people.
- You take pride in being reliable and following through on commitments.
- You like creating structure, improving processes, and helping things run smoothly.
- You're comfortable wearing multiple hats and contributing wherever needed.
- You enjoy balancing administrative detail with opportunities to improve programs and processes.
- You're energized by working for an organization whose mission positively impacts students, job seekers, educators, employers, and communities across Ontario.
Why Join HIEC?
At HIEC, you'll have the opportunity to build experience across multiple areas of Human Resources while working alongside a collaborative and supportive team. This role offers meaningful opportunities to learn, contribute, and grow while helping shape the employee experience at an organization committed to making a difference.
Working Conditions
This is a full-time, permanent position operating on a hybrid work arrangement. The regular work schedule is 40 hours per week.
Occasional evening and weekend work may be required to support organizational events, training sessions, employee initiatives, or other business needs. Travel to HIEC's office and off-site locations may be required from time to time.
Equity, Accessibility and Human-Centred Hiring
HIEC is committed to fostering a respectful, inclusive, and equitable workplace that reflects the diversity of the communities we serve. Accommodations are available upon request throughout the recruitment process. Please email [email protected] or call (905)634-2575 ext. 107 if you require any accommodation assistance.
We recognize that no candidate will meet every qualification listed above. If you're excited about this opportunity and believe you can contribute to our team, we encourage you to apply.
We believe transparency matters, especially as technology continues to evolve.
At HIEC, we may use artificial intelligence as a supportive tool when developing recruitment materials and communications. However, we do not use AI to screen, assess, rank, interview, or select applicants. Every application is reviewed by a member of our hiring team, and all hiring decisions are made by people!
