Nepean On Program administrator Jobs – 129 Openings This Week

Office Administrator
Mistral Group —Ottawa, ON
- $45,000–$60,000 a year
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
- Dental care
- Paid time off
Quick apply
19h
OFFICE ADMINISTRATOR (7 MONTH CONTRACT WITH A POSS. OF EXT.)
Crown Lift Trucks ULC —Ottawa, ON
- $60,000–$75,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
- Disability insurance
- Dental care
Quick apply
Ottawa- Office Administrator
Miller Waste System —Ottawa, ON
- $60,000 a year
- Weekends as needed
- Bilingual
- Microsoft Excel
- Microsoft Outlook
Quick apply
Benefits Administrator, Lead
LIUNA LOCAL 527 TRUST FUND —Nepean, ON
- $80,000–$95,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Spanish
- Wellness program
- Dental care
Quick apply
Systems Administrator
Kongsberg Geospatial Ltd —Ottawa, ON
- $62,760–$107,000 a year
- Full-time
- Azure
- DevOps
- Windows
Quick apply
8d
Hourly Teachers - Microsoft Network and Security Administrator (Fall 2026)
CÉGEP Heritage College —Gatineau, QC
- $99.09–$138.27 an hour
- Monday to Friday
- Azure
- English
- Windows
3d
Human Resources Administrator/ Coordinator
BluMetric Environmental Inc. —Ottawa, ON
- $50,000–$60,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Intake Administrator, System Navigation (Bilingual)
Pinecrest Queensway Community Health Centre —Ottawa, ON
- $23.36–$27.49 an hour
- Full-time
- Bilingual
- Microsoft Word
- CPR Certification
Front Desk Receptionist
District Realty —Ottawa, ON
- $45,000–$50,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
- Dental care
- Vision care
Quick apply
8d
Mailroom Administrator
Canadian Security Intelligence Service —Ottawa, ON
- $46,772–$56,892 a year
- Overtime
- Bilingual
- Customer service
- English
Office Administrator
Dillon Consulting Limited —Ottawa, ON
- $57,858–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee assistance program
- Flexible schedule
Office Administrator (Full-Time)
Ottawa Jewish Community School —Ottawa, ON
- $65,000–$75,000 a year
- Immediate opening
- English
- Communication skills
- Time management
10d
Office Administrator - HISTORY, Ottawa
Live Nation —Ottawa, ON
- $25 an hour
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Excel
12h
Service Desk Administrator 1
Convergence Networks —Ottawa, ON
- $50,000–$55,000 a year
- Weekends as needed
- Azure
- Windows
- Microsoft Office
- Dental care
- Vision care
Operations Administrator
JEWISH FAMILY SERVICES OTTAWA —Ottawa, ON
- $45,500–$50,050 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Medical Office Administrator/Medical Assistant
LMC Healthcare —Ottawa, ON
- $18–$20 an hour
- Full-time
- Customer service
- Medical office experience
- Computer skills
Quick apply
11h
HR Administrator
J.L. Richards & Associates Limited —Ottawa, ON
- $48,000–$59,000 a year
- Hybrid work
- Administrative experience
- Human resources
- Dental care
- Flexible schedule
9d
Service Administrator
Flynn Group of Companies —Ottawa, ON
- $50,000–$60,000 a year
- Full-time
- Computer skills
- Construction
- Business
- Dental care
Quick apply
3d
Branch Assistant
Raymond James Financial, Inc. —Ottawa, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Office
- Phone etiquette
- Time management
- Employee stock purchase plan
- Tuition reimbursement
9d
HR Administrator
J.L. Richards & Associates Ltd —Ottawa, ON
- $48,000–$59,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Human resources
- In-person
- Dental care
- Paid time off
Quick apply
8d

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Office Administrator

Mistral Group
Ottawa, ON

Quick apply

Job details

Full-time
$45,000–$60,000 a year
19 hours ago

Qualifications

Microsoft Office
Administrative experience
Bachelor's
Recruiting
Payroll
Business
Communication skills
Time management

Full job description

Division: mistral General Contracting

Reports to: Director of Finance

Location: Ottawa, ON

Status: Permanent, Full-Time

Salary/Wage: $45,000 - $60,000 per annum

Hours of Work: 40 hours per week

Vacancy Type: Current Position

Application Deadline: June 12, 2026

Submit to: Apply on Indeed

Posting #: 02-MGC-2026

mistral Group builds ownership, rental, and retirement communities across Eastern Ontario, with projects in Ottawa, Brighton, Cobourg, Grafton, and Garden Hill.

Our work is guided by a single vision: to build communities where people still want to live fifty years from now. That standard shapes every decision we make, from land acquisition and planning through construction, sales, hospitality, and property management. As a fully integrated developer, we manage all of it in-house, through mistral Communities, mistral General Contracting, mistral Site Services, and Legacy Living. Vertical integration means quality and accountability stay under one roof, across every stage of a project's life.

We hold ourselves to a high standard and grow with intention, prioritizing long-term value and treating every community as a lasting responsibility. For people who want their work to matter beyond the immediate deliverable, mistral Group is built on that same commitment.

Job Summary

Reporting to the Director of Finance, the Office Administrator is responsible for supporting the day-to-day administrative operations of mistral Group’s Ottawa office while providing administrative support to the leadership team. This role also supports Human Resources, payroll, facilities, and operational coordination activities, helping ensure the office runs efficiently and employees are supported with the tools, resources, and information they need.

Duties and Responsibilities:

1. Office Administration

1.1 Provide administrative support to the leadership team, including scheduling meetings, preparing documents, and coordinating office activities.

1.2 Maintain office organization and coordinate office supply orders through preferred vendors.

1.3 Coordinate monthly office supply and refreshment orders, including coffee, beverages, and water services.

1.4 Manage incoming and outgoing mail, courier shipments, deliveries, and Purolator shipping requests.

1.5 Support front office operations, including managing visitor access, deliveries, and office entry through security and communication systems.

1.6 Support the Executive Coordinator with travel arrangements and hotel bookings for staff events and business travel, as required.

1.7 Upload and organize receipts and expense documentation in finance platforms (Extend, Concur, etc.).

2. Human Resources and Employee Support

2.1 Support new employee onboarding activities and on-site orientation.

2.2 Prepare workstations and office spaces for new hires, including coordinating desk setup, supplies, and welcome materials.

2.3 Submit IT requests for new hires, equipment replacements, system access, and technical issues.

2.4 Liaise with vendors and service providers regarding employee phones, SIM cards, and corporate mobile account updates.

2.5 Assist with ordering employee uniform, Personal Protective Equipment (PPE), mistral Group swag/merchandise, and equipment tracking and distribution.

3. Payroll and Administrative Support

3.1 Compile and review employee timesheets from multiple divisions and submit payroll information bi-weekly.

3.2 Follow up with managers and employees regarding missing or incomplete timesheets.

3.3 Maintain payroll-related spreadsheets and administrative tracking records as required.

3.4 Prepare and distribute monthly vehicle fuel usage reports and supporting documentation.

3.5 Assist with data entry, reporting, and other administrative support tasks for Finance, HR, or Operations teams.

4. Fleet, Vendor and Facilities Coordination

4.1 Maintain and update company vehicle records and assist with vehicle orders, deliveries, insurance coordination, and lease administration.

4.2 Coordinate with external vendors, suppliers, and service providers to support office and operational needs.

4.3 Assist with company equipment inventory tracking and record maintenance.

4.4 Support office event coordination and employee logistics as required.

4.5 Perform additional administrative and operational duties as assigned.

5. Other

5.1. Works in a safe manner and ensures department operations are carried out in a safe manner in accordance with the Occupational Health and Safety Act, associated regulations, mistral Group of Companies’ policies, procedures, and other associated legislation.

5.2. Other related duties, as assigned.

The successful candidate will possess the following:

Education

· Diploma or certificate in Office Administration, Business Administration, or a related field.

Experience

· Minimum two (2) years of administrative or office support experience.

· Experience supporting payroll administration, onboarding, or HR-related tasks is considered an asset.

· Experience working with administrative systems, expense platforms, or payroll software is considered an asset.

Knowledge, Skills and Abilities

· Strong organizational and time management skills with the ability to manage multiple competing priorities.

· Excellent verbal and written communication skills with a professional and customer-service-oriented approach.

· High attention to detail and accuracy in administrative tasks, reporting, and record keeping.

· Ability to maintain confidentiality and handle sensitive information appropriately.

· Strong problem-solving skills and ability to work independently with minimal supervision.

· Comfortable coordinating with multiple departments, vendors, and external service providers.

· Proficiency with Microsoft Office applications and the ability to learn new systems and technology quickly.

· Ability to adapt in a fast-paced environment while maintaining a positive and collaborative attitude.

A combination of education, training and experience may be considered.

We thank all applicants for their interest in the posted position; however, only those selected for an interview will be contacted.

Consistent with our core values, Mistral Group of Companies is an equal opportunity employer committed to providing an inclusive, barrier-free recruitment and selection experience, and work environment. We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment process up to the point of undue hardship. If you require accommodations, please contact Human Resources ([email protected]) to make appropriate arrangements.

Please be advised that Mistral Group of Companies may use Artificial Intelligence (AI) technology at any stage of the hiring process, including screening, evaluating, and selecting qualified candidates.

Mistral Group of Companies also frequently audits resumes of internal and external applicants to validate the accuracy and trustworthiness of information provided. Falsification of information at any time throughout the recruitment process may result in disqualification. Internal applicants may be subject to discipline, up to and including termination.

Pay: $45,000.00-$60,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Ability to commute/relocate:

Ottawa, ON K2C 0P9: reliably commute or plan to relocate before starting work (required)

Education:

Bachelor's Degree (preferred)

Experience:

Administrative: 2 years (required)

Work Location: In person

Quick apply

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