Hamilton On Scheduling coordinator Jobs – 126 Openings This Week

Executive Assistant to the President
Gerry's Roofing & Siding Inc. —Hamilton, ON
- $60,000–$80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
1d
Clinical Coordinator – Virtual Medical Clinic
Circle Bay Medical —Burlington, ON
- From $30 an hour
- Full-time
- Hybrid work
- Medical office experience
- Administrative experience
- Front desk
- Flexible schedule
Quick apply
20h
Human Resources Administrator
Wilson, Blanchard Management Inc —Hamilton, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
Quick apply
11d
Product Support Coordinator
TCAT Div of Toromont Industries Ltd —Stoney Creek, ON
- $44,860–$56,075 a year
- Flexible schedule
Quick apply
7d
Client Care Coordinator
Estrabillo Dental Group —Ancaster, ON
- From $25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2d
Coordinator, Guest Experience Delivery
Vantage Airport Group —Hamilton, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
8d
Clinic Coordinator/Optometric Assistant
Perception Eyecare —Stoney Creek, ON
- $18–$21 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Store discount
- Vision care
Quick apply
11d
IVF Coordinator
True Care Fertility —Hamilton, ON
- Full-time
- Microsoft Office
- Analysis skills
- Bachelor's
Quick apply
10d
Project Coordinator
Bronte Construction —Burlington, ON
- $65,000–$85,000 a year
- Full-time
- Engineering
- Analysis skills
- Bachelor's
- Dental care
- Vision care
Quick apply
Advancement Coordinator
McMaster University —Hamilton, ON
- $50,839–$59,312 a year
- Temporary
- Hybrid work
- Research
- Databases
- Bachelor's
1d
Project Management Coordinator
Grantek Systems Integration —Burlington, ON
- $65,000–$78,000 a year
- Full-time
- Hybrid work
- Computer Science
- Engineering
- Microsoft Office
- Flexible schedule
Quick apply
8d
Project Coordinator (II) - Project Manager (SSCAN) & Grants Writer
McMaster University —Hamilton, ON
- $41.99–$59.09 an hour
- Temporary
- Hybrid work
- Computer Science
- Master's degree
- Bachelor's
Salon Coordinator
Maison Fritz Salon & Spa —Stoney Creek, ON
- $18–$20 an hour
- Full-time
- Microsoft Word
- Google Suite
- Customer service
Quick apply
8d
Human Resources Coordinator
HIEC —Burlington, ON
- $55,646.74–$70,000.00 a year
- Weekends as needed
- Hybrid work
- Human resources
- Recruiting
- Organizational skills
Quick apply
8d
Roadways Coordinator
Aecon Group —Hamilton, ON
- $60,000–$95,000 a year
- Microsoft Powerpoint
- Microsoft Word
- AutoCAD
Reminiscence Coordinator
Sunrise Senior Living —Burlington, ON
- $57,200–$85,488 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Management
- Dental care
- Tuition reimbursement
Clinical Research Coordinator
The Wharton Medical Clinic Clinical Trials Inc —Hamilton, ON
- $28–$32 an hour
- Full-time
- Nursing
- Microsoft Office
- Master's degree
Quick apply
Clinic Receptionist/ Patient Coordinator
Precision Physiotherapy —Hamilton, ON
- $18–$21 a year
- Full-time
- Customer service
- Travel
- Data entry
Quick apply
Product Coordinator
Evertz Microsystems Limited —Burlington, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
10d
Talent Acquisition Coordinator
Alberici Constructors, LTD Canada —Burlington, ON
- Administrative experience
- Travel
- Human resources
Quick apply

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Executive Assistant to the President

Gerry's Roofing & Siding Inc. -
Hamilton, ON

Quick apply

Job details

Permanent | Full-time
$60,000–$80,000 a year
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Administrative experience
Construction
Office management
Business
Communication skills
Time management

Full job description

Position Summary

Gerry’s Roofing & Siding Inc. is seeking a highly organized, proactive, and detail-oriented Executive Assistant to directly support the President of our growing residential exterior renovation company.

This is a full-time, in-office role for someone who thrives in a fast-paced construction and contracting environment, communicates professionally, follows through on details, and can be trusted with sensitive company information.

The Executive Assistant will serve as the President’s right hand by managing scheduling, communication, meeting preparation, follow-up, documents, and administrative priorities. Since the President is currently also overseeing production management responsibilities, this role will also assist with production-related coordination, communication, scheduling support, documentation, and follow-up until a dedicated Production Manager role is filled.

The ideal candidate is confident, dependable, discreet, and able to keep the executive office organized and moving efficiently.

Key Responsibilities

Executive Calendar, Email & Communication Management

Manage, organize, and prioritize the President’s email inbox to ensure urgent matters are addressed promptly.
Oversee the President’s daily, weekly, and monthly calendar, including meetings, appointments, calls, vendor meetings, client-related items, and internal priorities.
Screen incoming calls, emails, meeting requests, and inquiries, routing them appropriately to protect the President’s time.
Draft, review, and coordinate professional correspondence on behalf of the President.
Ensure follow-ups, reminders, and important deadlines are not missed.

Meeting Preparation & Follow-Up

Prepare agendas, reports, presentations, documents, and supporting materials for executive and management meetings.
Attend selected meetings to take accurate notes, record decisions, and track action items.
Follow up with managers, department heads, vendors, or team members to gather updates and ensure commitments are completed.
Maintain organized records of meeting notes, action items, and project updates.

Executive & Production Support

Assist the President with operational and production-related coordination while the company continues to build out its production leadership team.
Help track production-related tasks, job updates, outstanding decisions, scheduling needs, and follow-up items.
Coordinate communication between the President, office staff, field crews, suppliers, subcontractors, and customers.
Assist with scheduling support, production documentation, work orders, job files, and project-related correspondence.
Follow up with team members to gather updates and ensure important production items are not missed.
Help the President stay organized across both executive leadership responsibilities and day-to-day operational priorities.

Administrative & Document Support

Maintain, digitize, and organize corporate files, contracts, reports, legal documents, and confidential records.
Assist with scanning, printing, filing, mail, document preparation, and other essential office administration tasks.
Help ensure important information is easy to find, properly filed, and handled with professionalism.
Support the President with administrative tasks related to company operations, customer matters, vendors, staff, and leadership priorities.

Project & Priority Coordination

Track key company priorities and follow up on outstanding items on behalf of the President.
Assist with coordination of internal projects, leadership initiatives, events, vendor matters, and operational follow-through.
Help reduce administrative bottlenecks by keeping communication, tasks, and documents organized.
Provide proactive support by anticipating needs, identifying gaps, and helping the President stay focused on high-value priorities.

Qualifications & Requirements

Minimum of 2 years of full-time experience as an Executive Assistant.
Additional experience as an Administrative Assistant, Office Manager, Operations Coordinator, or similar role is considered an asset.
Experience in construction, trades, roofing, renovation, or a field-service business is a strong asset.
Strong proficiency with Microsoft Office Suite, especially Outlook, Word, Excel, & PowerPoint.
Comfortable using Google Workspace and able to quickly learn construction or field-management software.
Excellent organizational and time-management skills with strong attention to detail.
Strong written and verbal communication skills.
Comfortable communicating with managers, office staff, crew leaders, suppliers, clients, and professional advisors.
Able to manage competing priorities in a fast-paced environment.
Confident following up with others to obtain updates, documents, decisions, and completed tasks.
Proven ability to handle confidential financial, legal, HR, customer, and company information with discretion.
Professional, dependable, proactive, and able to work independently with minimal supervision.

Who You Are

You are highly organized, confident, discreet, and comfortable working in a busy construction environment. You are not easily flustered, you follow through on details, and you take pride in keeping a busy executive organized.

You are comfortable being the person who helps keep communication, schedules, documents, and follow-up items moving. You can work professionally with office staff, field crews, managers, suppliers, customers, and senior leadership.

What We Offer

Salary of $60,000–$80,000 per year, depending on experience.
Comprehensive company benefits package, including health, dental, vision, and life insurance.
Paid vacation.
Consistent Monday-to-Friday daytime hours.
Stable, full-time, in-office position.
Opportunity to work closely with senior leadership in a growing local company.
Collaborative team environment with a strong reputation in the residential exterior renovation industry.

About Gerry’s Roofing & Siding Inc.

Gerry’s Roofing & Siding Inc. is a growing residential exterior renovation company based in Hamilton, Ontario. We specialize in roofing, siding, gutters, windows, doors, skylights, and related exterior services. Our team is committed to quality workmanship, strong customer service, and continued growth in the local market.

Pay: $60,000.00-$80,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

Refine Your Search

scheduling coordinator jobs in hamilton on

Executive Assistant to the President

Clinical Coordinator – Virtual Medical Clinic

Human Resources Administrator

Product Support Coordinator

Client Care Coordinator

Coordinator, Guest Experience Delivery

Clinic Coordinator/Optometric Assistant

IVF Coordinator

Project Coordinator

Advancement Coordinator

Project Management Coordinator

Project Coordinator (II) - Project Manager (SSCAN) & Grants Writer

Salon Coordinator

Human Resources Coordinator

Roadways Coordinator

Reminiscence Coordinator

Clinical Research Coordinator

Clinic Receptionist/ Patient Coordinator

Product Coordinator

Talent Acquisition Coordinator

I want to receive the latest job alerts for scheduling coordinator in hamilton on

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