Ontario Surgical first assistant Jobs – 45 Openings This Week

Front Desk Coordinator
Ottawa Plastic Surgery —Ottawa, ON
- $17.20–$25.00 an hour
- 8 hour shift
- Sales
- Customer service
- English
- Dental care
Quick apply
Doctor's Assistant
Dermapure —Ottawa, ON
- Full-time
- Nursing
- Sales
- Organizational skills
Quick apply
Department of Radiology - Body MSK Radiologist
McMaster University —Hamilton, ON
- Temporary
- Bachelor's
Registered Veterinary Technician
Niagara Veterinary Emergency Clinic —Thorold, ON
- $25–$36 an hour
- 12 hour shift
- Management
- Laboratory experience
- English
- Store discount
- Dental care
Quick apply

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Front Desk Coordinator

Ottawa Plastic Surgery
Ottawa, ON

Quick apply

Job details

Full-time
$17.20–$25.00 an hour

Qualifications

French
Sales
Customer service
English
Microsoft Office
Administrative experience
High school diploma or GED
Bachelor's
Organizational skills
Front desk
Associate's degree
Communication skills

Full job description

Join Ottawa’s Leading Plastic Surgery Clinic

Ottawa Plastic Surgery is a premier aesthetic and reconstructive surgery clinic known for exceptional patient care, unmatched expertise, and premium outcomes. We are seeking a Front Office Coordinator / Administrative Assistant who is warm, polished, detail-oriented, and confident with both high-touch customer service and consult coordination.

This role is more than administrative , you are the first impression of our clinic and a key part of guiding patients through their surgical journey with professionalism, empathy, and confidence.

Job Summary

The Front Office Coordinator serves as the primary point of contact for patients and visitors. This role is responsible for front desk operations, appointment scheduling, patient check-in and check-out, payment collection, and maintaining an exceptional in-clinic experience. The ideal candidate brings strong organizational skills, excellent communication, and a proactive, service-driven mindset.

Key ResponsibilitiesFront Office & Daily Operations

Greet patients and visitors warmly and professionally upon arrival
Answer incoming calls promptly and courteously; manage voicemails and follow-ups
Schedule consultations, follow-ups, and procedures efficiently
Send new patient paperwork and appointment confirmations
Maintain a cancellation list and proactively fill openings
Ask new patients how they heard about the practice and record accurately
Provide basic information about procedures to prospective patients
Prepare charts and/or EHR prior to appointments
Ensure reception area is clean, organized, and stocked
Distribute mail and faxes daily
Open and close the office according to protocol

Patient Check-In & Check-Out

Check patients in and assist with paperwork completion
Ensure all forms and required signatures are completed before appointments
Notify clinical staff when patients are ready to be seen
Communicate delays to patients professionally and empathetically
Collect and post co-payments, deposits, and payments for procedures
Schedule follow-up appointments as needed

Client Experience & Lead Coordination

Serve as first point of contact via phone, email, and in person
Provide high-touch client support and address questions or concerns with confidence
Track leads and follow up strategically to support consult conversion
Maintain accurate patient records
Collaborate closely with patient care coordinators, surgeons, and clinical staff

Compliance & Additional Duties

Maintain strict patient confidentiality
Follow coding and compliance standards
Attend staff meetings and trainings
Support surgeon and management requests as needed

Qualifications/Education

High school diploma or equivalent required
Associate’s or Bachelor’s degree preferred

Experience

2+ years of administrative, customer service, or sales experience (required)
Experience in a medical, aesthetic, hospitality, or luxury environment preferred
Understanding of health insurance or managed care is an asset

Skills & Attributes

Excellent spoken and written English (mandatory)
French language skills are an asset
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Ability to multitask and remain calm under pressure
Tech-savvy: Microsoft Office, scheduling software, CRM/EHR systems
Professional, polished appearance and demeanor
Warm, empathetic, and proactive approach to patient care

Position Details

Job Type: Full-time
Schedule: Monday to Friday, 8-hour shifts (occasional evenings)
Work Location: In person

To Apply

Please submit your resume and a brief cover letter via Indeed or drop off your application in person during office hours.
Preference will be given to candidates who apply in person.

Job Type: Full-time

Pay: $17.20-$25.00 per hour

Expected hours: 40 per week

Benefits:

Dental care
On-site parking

Application question(s):

Describe the specific system or method you use to keep track of multiple tasks and deadlines so nothing gets missed. Give one real example from your last role.

Experience:

Front desk: 2 years (required)

Work Location: In person

Quick apply

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surgical first assistant jobs in ontario

Front Desk Coordinator

Doctor's Assistant

Department of Radiology - Body MSK Radiologist

Registered Veterinary Technician

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