ABOUT The TEAM Companies:
JOB SUMMARY:
TTC’s Business Affairs division is a fast-paced environment that provides Union and non-union Talent
Business Affairs support as well as Production Business Management, Traffic and Network Clearance
services to advertising agencies, media agencies, in-house agencies and production departments, PR firms,
production companies and other creative partners to corporate advertisers The TEAM Companies’ BA
division also is the liaison between TTC’s signatory companies and clients requiring signatory support. This
position requires experience in broadcast business affairs and talent payments, a solid understanding of the
ACTRA, UDA, SAG-AFTRA and AFM/CFM agreements and familiar with labor laws that impact the
advertising industry. Proficiency in Excel, excellent communication skills and ability to work directly with
clients and personalities of all types is a must.
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Manage clients’ union or non-union talent related business matters: talent estimating, reporting and actualizing based on a thorough understanding of ACTRA, UDA, SAG-AFTRA and AFM/CFM agreements, as well as local tax and labor law considerations.
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Opening, tracking, reconciling and closing jobs.
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Processing session and use fees, and notifications in a timely manner.
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Estimating sessions and use.
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Generate all necessary reports: casting specs, talent contracts, production reports, completion reports, talent advices, etc.
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Review internal asset database for accuracy and reach out to clients regarding missing information and/or expirations.
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Evaluate, manage and resolve union claims.
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Responsible for meeting all client and union deadlines.
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Consult with and advise clients on talent jobs, union rules, labor regulations and best practices.
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Manage scale and overscale negotiations and contracting.
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Manage and negotiates rights and permission as requested by Client.
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Proactively manage all account transition documentation.
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Provide ongoing Client training for business affairs/talent payment processes and procedures.
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Help cover immediate needs within the department if someone is out of the office.
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Be available to clients for questions, concerns, follow-ups, etc.
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Keep abreast of industry trends.
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Troubleshooting new challenges with teammates in order to share experiences and create the best
solutions for our clients.
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Assist/guide on large projects that fall within your area of expertise.
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Maintains organized and accurate talent/commercial files.
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Retention of clients through pro-active problem solving, respectful working relationships and responsive client service.
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Expansion of client business into other areas of Business Affairs expertise (e.g., music licensing, business affairs, production services, etc.) through thorough exploration of the client’s business needs and providing additional services or resources for such.
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Attend new business meetings as needed.
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Help develop leads/research potential clients if needed.
Knowledge, Skills and Abilities:
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Knowledge of Canadian Advertising Talent Agreements (ACTRA, UDA, CFM) and U.S. commercial union agreements (SAG-AFTRA, AFM).
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Mastery in working with numerical data and making arithmetic calculations rapidly.
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Excellent oral and written communication skills in English; Bilingual (English/French) an asset.
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Ability to communicate clearly and accurately with clients, colleagues, and staff.
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Positive attitude and outstanding client service skills.
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Professional interaction with colleagues, team members and other department staff as well as management and executives in a business office setting. Working collaboratively with team members to meet daily, monthly and quarterly, goals.
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Superior PC Computer skills and ability and willingness to learn new and/or proprietary computer applications as required.
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Organizational skills and attention to details.
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Ability to establish priorities, work independently, and proceed with objectives without supervision.
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Strong analytical skills.
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Ability and willingness to learn on the job.
Additional Requirements:
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Flexibility: willingness to perform a variety of tasks, often changing assignments on short notice.
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Responsibility to the team, department and company for status and completion of tasks and assignments in accordance with instructions, standards and deadlines or established timeframes.
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Ideal candidate should have growth mindset.
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Ability to work extended hours, when needed.
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Ability and willingness to stay current with industry standards and practices through self-education as well as attending seminars or other educational or training programs as requested or necessary
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Analytical thinker who possesses a service mindset and a passion for delivering exceptional service support across a client's lifecycle.
Credentials, Experience:
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Experience working with U.S. and Canadian performer unions (SAG-AFTRA, ACTRA, UDA AFM/CFM), preferred.
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Minimum of 1 to 3 years’ work experience in advertising or entertainment talent payroll, preferred.
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Must have either some University business courses or equivalent work experience.
