Ottawa On Material coordinator Jobs – 120 Openings This Week

Office Administrator
Mistral Group —Ottawa, ON
- $45,000–$60,000 a year
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
- Dental care
- Paid time off
Quick apply
13h
Administration Technician - Procurement and Financial Services - Temporary replacement full-time
CÉGEP Heritage College —Gatineau, QC
- $27.78–$37.08 an hour
- Temporary
- Bilingual
- English
- Microsoft Office
12d
Estimator / Coordinator
Masterpiece Cabinetry and Millwork —Ottawa, ON
- $60,000–$80,000 a year
- Full-time
- Analysis skills
- Math
- Project management
- Store discount
- Mileage reimbursement
Quick apply
6d
Junior Digital Marketing Coordinator
Appletree Medical Group —Ottawa, ON
- Part-time
- Marketing
- Organizational skills
- Business
14d
Hockey Operations Assistant
Ottawa Sports & Entertainment Group —Ottawa, ON
- $45,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
Program Coordinator, Full Time Permanent (Internal/External)
Centretown Parents Daycare —Ottawa, ON
- $28.01 an hour
- Full-time
- Bilingual
- Childcare
- CPR Certification
- Dental care
- Paid time off
Quick apply
2d
Development Coordinator (Full-Time)
Elmwood School —Ottawa, ON
- $55,000–$70,000 a year
- Full-time
- Administrative experience
- Bachelor's
- Communication skills
3d
Brewery Labourer
Dominion City Brewing Co. —Ottawa, ON
- $19 an hour
- Temporary
- Heavy lifting
- Customer service
- Warehouse experience
- Store discount
- Paid sick leave
Quick apply
8d
Marketing and Events Coordinator
Mechanical Contractors Association of Canada —Ottawa, ON
- $60,000–$70,000 a year
- Full-time
- Marketing
- Project management
- In-person
- Dental care
Quick apply
14d
Coordinator, Environmental Services
Defence Construction Canada —Ottawa, ON
- $80,886–$105,152 a year
- Bilingual
- Engineering
- Business development
- Disability insurance
- Dental care
1d
Import/Export Transportation Coordinator
Senstar —Ottawa, ON
- $50,000–$63,000 a year
- Full-time
- Microsoft Office
- Computer skills
- In-person
Quick apply
Office Coordinator
Jatom Systems Inc.-CAN —Ottawa, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Agricultural Economist
Egg Farmers of Canada —Ottawa, ON
- $71,435–$89,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Research
- Master's degree
Quick apply
13d
Front Desk Receptionist
District Realty. —Ottawa, ON
- $45,000–$50,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
8d
Project Coordinator
Westview Projects —Ottawa, ON
- $70,000–$90,000 a year
- Full-time
- Engineering
- Microsoft Office
- Presentation skills
Quick apply
Care Coordinator
Wabano Centre for Aboriginal Health —Ottawa, ON
- $62,000–$65,000 a year
- Full-time
- Nursing
- Customer service
- Case management
- Dental care
- Employee assistance program
Digital Media Coordinator, Communications and Public Affairs
Global Centre for Pluralism —Ottawa, ON
- $55,000–$60,000 a year
- Weekends as needed
- Bilingual
- Writing skills
- English
- Dental care
Quick apply
9d
HS&E Advisor
Ledcor —Ottawa, ON
- $71,200–$97,900 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
Health & Safety Coordinator
Richcraft Homes Ltd —Ottawa, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Office
- Analysis skills
- Travel
- Wellness program
- Dental care
Quick apply
8h
Project Coordinator
EBC Inc. —Ottawa, ON
- $60,000–$105,000 a year
- Microsoft Office
- Hotel
- Construction
- Profit sharing
- Dental care
Quick apply
3d

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material coordinator jobs near ottawa on

Office Administrator

Mistral Group
Ottawa, ON

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Job details

Full-time
$45,000–$60,000 a year
13 hours ago

Qualifications

Microsoft Office
Administrative experience
Bachelor's
Recruiting
Payroll
Business
Communication skills
Time management

Full job description

Division: mistral General Contracting

Reports to: Director of Finance

Location: Ottawa, ON

Status: Permanent, Full-Time

Salary/Wage: $45,000 - $60,000 per annum

Hours of Work: 40 hours per week

Vacancy Type: Current Position

Application Deadline: June 12, 2026

Submit to: Apply on Indeed

Posting #: 02-MGC-2026

mistral Group builds ownership, rental, and retirement communities across Eastern Ontario, with projects in Ottawa, Brighton, Cobourg, Grafton, and Garden Hill.

Our work is guided by a single vision: to build communities where people still want to live fifty years from now. That standard shapes every decision we make, from land acquisition and planning through construction, sales, hospitality, and property management. As a fully integrated developer, we manage all of it in-house, through mistral Communities, mistral General Contracting, mistral Site Services, and Legacy Living. Vertical integration means quality and accountability stay under one roof, across every stage of a project's life.

We hold ourselves to a high standard and grow with intention, prioritizing long-term value and treating every community as a lasting responsibility. For people who want their work to matter beyond the immediate deliverable, mistral Group is built on that same commitment.

Job Summary

Reporting to the Director of Finance, the Office Administrator is responsible for supporting the day-to-day administrative operations of mistral Group’s Ottawa office while providing administrative support to the leadership team. This role also supports Human Resources, payroll, facilities, and operational coordination activities, helping ensure the office runs efficiently and employees are supported with the tools, resources, and information they need.

Duties and Responsibilities:

1. Office Administration

1.1 Provide administrative support to the leadership team, including scheduling meetings, preparing documents, and coordinating office activities.

1.2 Maintain office organization and coordinate office supply orders through preferred vendors.

1.3 Coordinate monthly office supply and refreshment orders, including coffee, beverages, and water services.

1.4 Manage incoming and outgoing mail, courier shipments, deliveries, and Purolator shipping requests.

1.5 Support front office operations, including managing visitor access, deliveries, and office entry through security and communication systems.

1.6 Support the Executive Coordinator with travel arrangements and hotel bookings for staff events and business travel, as required.

1.7 Upload and organize receipts and expense documentation in finance platforms (Extend, Concur, etc.).

2. Human Resources and Employee Support

2.1 Support new employee onboarding activities and on-site orientation.

2.2 Prepare workstations and office spaces for new hires, including coordinating desk setup, supplies, and welcome materials.

2.3 Submit IT requests for new hires, equipment replacements, system access, and technical issues.

2.4 Liaise with vendors and service providers regarding employee phones, SIM cards, and corporate mobile account updates.

2.5 Assist with ordering employee uniform, Personal Protective Equipment (PPE), mistral Group swag/merchandise, and equipment tracking and distribution.

3. Payroll and Administrative Support

3.1 Compile and review employee timesheets from multiple divisions and submit payroll information bi-weekly.

3.2 Follow up with managers and employees regarding missing or incomplete timesheets.

3.3 Maintain payroll-related spreadsheets and administrative tracking records as required.

3.4 Prepare and distribute monthly vehicle fuel usage reports and supporting documentation.

3.5 Assist with data entry, reporting, and other administrative support tasks for Finance, HR, or Operations teams.

4. Fleet, Vendor and Facilities Coordination

4.1 Maintain and update company vehicle records and assist with vehicle orders, deliveries, insurance coordination, and lease administration.

4.2 Coordinate with external vendors, suppliers, and service providers to support office and operational needs.

4.3 Assist with company equipment inventory tracking and record maintenance.

4.4 Support office event coordination and employee logistics as required.

4.5 Perform additional administrative and operational duties as assigned.

5. Other

5.1. Works in a safe manner and ensures department operations are carried out in a safe manner in accordance with the Occupational Health and Safety Act, associated regulations, mistral Group of Companies’ policies, procedures, and other associated legislation.

5.2. Other related duties, as assigned.

The successful candidate will possess the following:

Education

· Diploma or certificate in Office Administration, Business Administration, or a related field.

Experience

· Minimum two (2) years of administrative or office support experience.

· Experience supporting payroll administration, onboarding, or HR-related tasks is considered an asset.

· Experience working with administrative systems, expense platforms, or payroll software is considered an asset.

Knowledge, Skills and Abilities

· Strong organizational and time management skills with the ability to manage multiple competing priorities.

· Excellent verbal and written communication skills with a professional and customer-service-oriented approach.

· High attention to detail and accuracy in administrative tasks, reporting, and record keeping.

· Ability to maintain confidentiality and handle sensitive information appropriately.

· Strong problem-solving skills and ability to work independently with minimal supervision.

· Comfortable coordinating with multiple departments, vendors, and external service providers.

· Proficiency with Microsoft Office applications and the ability to learn new systems and technology quickly.

· Ability to adapt in a fast-paced environment while maintaining a positive and collaborative attitude.

A combination of education, training and experience may be considered.

We thank all applicants for their interest in the posted position; however, only those selected for an interview will be contacted.

Consistent with our core values, Mistral Group of Companies is an equal opportunity employer committed to providing an inclusive, barrier-free recruitment and selection experience, and work environment. We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment process up to the point of undue hardship. If you require accommodations, please contact Human Resources ([email protected]) to make appropriate arrangements.

Please be advised that Mistral Group of Companies may use Artificial Intelligence (AI) technology at any stage of the hiring process, including screening, evaluating, and selecting qualified candidates.

Mistral Group of Companies also frequently audits resumes of internal and external applicants to validate the accuracy and trustworthiness of information provided. Falsification of information at any time throughout the recruitment process may result in disqualification. Internal applicants may be subject to discipline, up to and including termination.

Pay: $45,000.00-$60,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Ability to commute/relocate:

Ottawa, ON K2C 0P9: reliably commute or plan to relocate before starting work (required)

Education:

Bachelor's Degree (preferred)

Experience:

Administrative: 2 years (required)

Work Location: In person

Quick apply

Refine Your Search

material coordinator jobs in ottawa on

Office Administrator

Administration Technician - Procurement and Financial Services - Temporary replacement full-time

Estimator / Coordinator

Junior Digital Marketing Coordinator

Hockey Operations Assistant

Program Coordinator, Full Time Permanent (Internal/External)

Development Coordinator (Full-Time)

Brewery Labourer

Marketing and Events Coordinator

Coordinator, Environmental Services

Import/Export Transportation Coordinator

Office Coordinator

Agricultural Economist

Front Desk Receptionist

Project Coordinator

Care Coordinator

Digital Media Coordinator, Communications and Public Affairs

HS&E Advisor

Health & Safety Coordinator

Project Coordinator

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