Nanaimo Bc Administrative Jobs – 76 Openings This Week

Office Coordinator - Nanaimo WorkBC
AKG Canada —Nanaimo, BC
- $50,000–$56,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Receptionist - Nanaimo June 29th to July 3rd - Nanaimo
Randstad —Nanaimo, BC
- $21 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
22h
Front desk/Night Auditor - Relocate to Port Hardy, B.C.
Kwa'lilas Hotel —British Columbia
- $21–$23 an hour
- Part-time
- Customer service
- No experience needed
- Microsoft Office
- Wellness program
- Relocation assistance
Quick apply
2d
Front Desk Associate
Planet Fitness —Nanaimo, BC
- $17.85–$18.25 an hour
- Part-time
- CPR Certification
- Customer service
- High school diploma or GED
- Paid time off
Quick apply
Medical Office Assistant - Full Time
Wellington Medical Clinic —Nanaimo, BC
- From $21 an hour
- Full-time
- Medical office experience
- Administrative experience
- EMR systems
Quick apply
Experienced Dental Receptionist
Northfield Dental Clinic —Nanaimo, BC
- $25–$30 an hour
- Full-time
- Administrative experience
- Organizational skills
- EMR systems
Quick apply
Health Science Placement Coordinator Nanaimo, BC
Discovery Community College —Nanaimo, BC
- $50,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Ophthalmic Assistant/Medical Office Assistant
Dr. Henry Chen Inc —Nanaimo, BC
- From $22 an hour
- Part-time
- Medical office experience
- High school diploma or GED
- In-person
Quick apply
5d
Medical Office Assistant/ Clerk
Island Health —Ladysmith, BC
- $27.26–$29.16 an hour
- Microsoft Word
- Word processing
- High school diploma or GED
Office Manager - Cedar Valley Dental, Nanaimo, BC
123Dentist —Nanaimo, BC
- $65,000–$75,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Dental care
Quick apply
Front Desk Receptionist
Ramada —Nanaimo, BC
- $19.00–$20.50 an hour
- Part-time
- Hospitality
- Google Suite
- Customer service
Quick apply
6d
District Principal, Indigenous Learning
Nanaimo Ladysmith Public Schools —Nanaimo, BC
- $157,289–$165,947 a year
- Full-time
- Master's degree
- Leadership
7d
Front Desk/Night Auditor
The Waterfront Suites and Marina —Nanaimo, BC
- $17.85–$18.50 an hour
- Part-time
- Customer service
- Hotel
- Accounting
Quick apply
Manager, I&IT Project Management Office
Metrolinx —Canada
- $123,026 a year
- Full-time
- Microsoft Excel
- PMP
- Master's degree

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Political Scientist - AI Trainer
DataAnnotation —Nanaimo, BC
A bachelor's degree in a quantitative field is preferred (Statistics, Computer Science, Mathematics, Engineering, or similar); a master's or PhD is a plus.
$55–$60 an hour
Quick apply
Line Cook, Seasonal
West Coast Wilderness Lodge —Sechelt, BC
Consistently prepare meals with a focus on elevated presentation. Maintain a high level of safety and hygiene practices in the kitchen.
$24–$27 an hour
Quick apply

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Engineering Administrative Secretary
Morson Talent (Canada & USA) —North York, ON
Coordinate training activities and provide administrative support for staff development initiatives. Maintain organized electronic and confidential filing…
$30–$50 an hour
Quick apply
2h
Medical Office Administrator / Receptionist
Southlake Academic Family Health Team (we are not the hospital) —Newmarket, ON
Performing general administrative tasks such as data entry, filing, and mail handling. Managing incoming and outgoing faxes, scanning documents, and maintaining…
Quick apply

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Office Coordinator - Nanaimo WorkBC

AKG Canada
Nanaimo, BC

Apply Now

Job details

Full-time
$50,000–$56,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Filing
Windows
Microsoft Office
Math
Communication skills

Full job description

Office Coordinator - Nanaimo

Overview

This role plays a crucial part in supporting the Service Delivery Manager and the Case Management team. Responsibilities include managing clerical and administrative tasks, maintaining client records in accordance with legislation, policy, and procedures, and providing general support to the customer service focus of the office. 

Responsibilities

Administrative Support:

Drafts and prepares correspondence, memos, and reports for the Management team. 
Reviews invoices, secures approval, and forwards them to Finance in a timely manner. 
Administers petty cash, staff appreciation, and charitable funds, ensuring adherence to budget stipulations. 
Liaises with IT to ensure the functionality of all office equipment. 
Physical Office Needs Coordination
Ensures the smooth operation of the physical office space. 
Manages issues with landlords, office renovations, repairs/moves, janitorial services, and facilities management. 
Maintains an adequate inventory of office supplies. 
Manages key and access card management. 
Coordinates with Occupational Health and Safety Representative to ensure compliance.

Case Management Support

Manages administrative tasks supporting the Case Management Process, including job search and job start supports. 
Prioritizes daily workload and processes files to ensure timely documentation for the team. 
Maintains current database information on each case. 
Creates administrative forms, client files, group participation lists, signs, labels, schedules, materials, certificates, reports, PowerPoint presentations, and well-designed business documents. 
Maintains related filing systems and procedures. 
Supports the Case Management team in performing in-house functions. 
Ensures Case Management staff have sufficient supplies and resources.

Vendor and Client Communication

Provides information clearly to clients and stakeholders, following confidentiality guidelines. 
Conducts follow-up phone calls to clients when instructed. 
Manages difficult situations, assists clients in crisis, and responds professionally to complaints. 
Works with vendors to negotiate costs, supplies, and services. 
Receives and processes client-related invoices for approval. 
Develops rapport with clients on the telephone. 
Prepares clear, concise, and timely correspondence as necessary.

Qualifications

Intermediate to advanced business technology skills. 

Proficient in MS Office (Word and Excel), Windows environment, PC applications, and web-based research tools. 

Demonstrated ability to work effectively with all stakeholders. 

Strong work ethic with a commitment to maintaining confidentiality. 

Excellent grammar, reading comprehension, and math skills. 

Excellent written and verbal communication skills. 

High attention to detail. 

Flexibility, initiative, quick thinking, high energy, and enthusiasm. 

Ability to interact skillfully and communicate effectively with a variety of people, both in person and in writing. 

Employment Level

Full-time

Wage Range

$50,000.00 - $56,000.00

Work Conditions

On-site in an office environment

Eligibility Statement

Open to all those eligible to work in Canada.

Equity Statement

We are committed to fostering a diverse and inclusive workplace. We believe that diversity of thought, background, and experience strengthens our team and drives innovation. We are dedicated to creating an environment where everyone feels valued, respected, and supported.

Job Type: Full-time

Pay: $50,000.00-$56,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Paid time off
RRSP match

Work Location: In person

Apply Now

Refine Your Search

administrative jobs in nanaimo bc

Office Coordinator - Nanaimo WorkBC

Receptionist - Nanaimo June 29th to July 3rd - Nanaimo

Front desk/Night Auditor - Relocate to Port Hardy, B.C.

Front Desk Associate

Medical Office Assistant - Full Time

Experienced Dental Receptionist

Health Science Placement Coordinator Nanaimo, BC

Ophthalmic Assistant/Medical Office Assistant

Medical Office Assistant/ Clerk

Office Manager - Cedar Valley Dental, Nanaimo, BC

Front Desk Receptionist

District Principal, Indigenous Learning

Front Desk/Night Auditor

Manager, I&IT Project Management Office

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