vaughan on administrative assistant / service coordinator Jobs – 112 Openings This Week

Patient Care Coordinator - Dental Operations
Krest One Dental —Markham, ON
- $20–$25 an hour
- Full-time
- CPR Certification
- High school diploma or GED
- First Aid Certification
Quick apply
8d
Assigned Flight Coordinator
Skyservice Business Aviation —Mississauga, ON
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Executive Assistant, Personal and Commercial Operations (PCO)
Royal Bank of Canada —Toronto, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Legal Administrative Coordinator - Legal Services - Regular Full-Time 2026-17589
Sunnybrook Health Sciences Centre —Toronto, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
6d
Co-op, Project Coordinator Co-op, Project Coordinator Business Support Services North York, ON, CA May 12, 2026
Aecon Group —North York, ON
- $23–$28 an hour
- Engineering
- Bachelor's
- Internship / Co-op
Administrative Assistant-Summer Hire
Achēv —Mississauga, ON
- $17.60 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Quick apply
2d
Administrative Assistant - Department of Family & Community Medicine - Temporary Part-Time 2026-16973
Sunnybrook Health Sciences Centre —Toronto, ON
- Temporary
- Customer service
- Microsoft Office
- Bachelor's
Quick apply
Learning Solutions Specialist, Pharmacy - Hybrid (Markham, ON)
Sentrex Distribution Inc. —Markham, ON
- $80,000–$90,000 a year
- Monday to Friday
- Hybrid work
- Bilingual
- English
- Microsoft Office
- Wellness program
- Dental care
Admissions Coordinator - Central Booking - Temporary full-time - 2026-17417
Sunnybrook Health Sciences Centre —Toronto, ON
- Temporary
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Talent Management Coordinator
WildBrain —Toronto, ON
- $65,000–$72,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
2d
Billing Coordinator - 12 Month Contract
Gowling WLG —Toronto, ON
- $49,400–$74,100 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Accounting
- Dental care
Quick apply
18h
Student Management & Program Coordinator
Break EDU Inc. —North York, ON
- $20–$26 an hour
- Part-time
- Customer service
- Public speaking
- English
Quick apply
1d
Treatment Coordinator / Senior Dental Administrator (Full-Time)
MHMI —Toronto, ON
- $27–$34 an hour
- Full-time
- Customer service
- Organizational skills
- Communication skills
Quick apply
Customer Service Coordinator Canada – Level 1
SciCan —Toronto, ON
- Microsoft Word
- Microsoft Excel
- Sales
RECEPTIONIST
Mon Sheong Foundation —Richmond Hill, ON
- $18 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
13d
Research Assistant - Anesthesia
WCH —Toronto, ON
- $27.08–$33.29 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Quick apply
7d
Receptionist and Administrative Assistant
CultureLink Settlement and Community Services —Toronto, ON
- $24.63–$26.14 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
10d
SCOPE/LTC+ Navigator
Humber River Health —Greater Toronto Area, ON
- $52.79–$66.03 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Nursing
1d
RECEPTIONIST & HUMAN RESOURCES ASSISTANT INTERNSHIP
Agnico-Eagle Mines Limited —Toronto, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
1d
Project Manager Assistant
DKI - Toronto East —Scarborough, ON
- $44,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Dental care
Quick apply
22h

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Patient Care Coordinator - Dental Operations

Krest One Dental
Markham, ON

Quick apply

Job details

Permanent | Full-time
$20–$25 an hour
8 days ago

Qualifications

CPR Certification
Cantonese
Post-secondary education
High school diploma or GED
First Aid Certification
Dentrix
Eaglesoft
Dental office experience

Full job description

Krest One Dental is a Dental Management Corporation operating multiple clinics across Ontario, Canada. Each clinic delivers a full suite of dental services, including general dentistry, cosmetic treatments, implants, and emergency care. Our locations are equipped with modern technology and staffed by experienced professionals who prioritize patient experience, accessibility, and clinical excellence. We maintain strong brand standards and focus heavily on digital visibility and community engagement.

We are currently seeking a professional, friendly, and experienced Patient Care Coordinator to join our growing dental team in Markham, ON. The ideal candidate will have prior experience in a dental office environment and a strong commitment to providing exceptional patient service.

Key Responsibilities:

Patient Care & Communication:

Greet patients in a professional and friendly manner, providing a welcoming environment.
Answer phone calls, emails, and online inquiries, provide information about services, answer questions, and schedule appointments.
Manage patient intake, including updating patient records, verifying insurance, and ensuring all necessary forms are completed.
Ensure patient needs are met during their visit, including offering assistance with any questions or concerns.
Manage patient flow, ensuring appointments are kept on schedule and addressing delays or issues as needed.

Appointment Scheduling & Calendar Management:

Schedule, confirm, and reschedule patient appointments according to availability and staff capacity.
Remind patients of upcoming appointments via phone, email, or text.
Coordinate with dental hygienists, dentists, and assistants to optimize the schedule for the office.
Manage cancellations and no-shows to maintain an efficient schedule.

Insurance Verification & Billing:

Verify patient insurance coverage and determine eligibility for treatments.
Process and submit insurance claims, following up as necessary to ensure timely payment.
Handle patient billing inquiries, provide statements, and help to resolve any billing discrepancies.
Maintain accurate and up-to-date financial records for patients, including payments, co-pays, and outstanding balances.

Office Administration & Operations:

Maintain the office’s administrative systems, including patient records, medical histories, and appointment logs, ensuring confidentiality and compliance with privacy regulations (e.g., HIPAA).
Order and manage office supplies, ensuring that the practice is well stocked with necessary materials and equipment.
Oversee the cleanliness and organization of the office, ensuring a professional, tidy, and safe working environment.
Manage office correspondence, including emails, patient records, and other important documentation.

Team Coordination:

Act as a liaison between patients and dental professionals, facilitating communication and ensuring smooth interactions.
Coordinate with dental assistants, hygienists, and the dentist to ensure that patients are seen promptly and that treatments are scheduled appropriately.
Assist in onboarding and training new staff, ensuring they understand office policies and patient management systems.

Compliance and Health & Safety:

Ensure that all patient records and office activities comply with applicable regulations and standards (e.g., personal health information protection).
Follow all office protocols regarding infection control and safety procedures.
Stay updated with local, provincial, and federal healthcare regulations as they relate to dental office operations.

Customer Service:

Provide exceptional customer service, addressing patient concerns and ensuring satisfaction.
Handle complaints and resolve issues professionally, ensuring that all patients feel valued and respected.
Foster long-term relationships with patients, ensuring their comfort and continued care.

Other Duties as Assigned:

Perform other duties as directed by the Office Manager or Dentist to ensure smooth office operations.
Assist with marketing efforts, such as creating promotional materials, managing social media, or handling patient referrals.

Qualifications:

High School Diploma or equivalent (required).
Post-secondary education or training in office administration, dental assisting, or a related field is an asset.

Requirement:

Minimum 2 years of experience working in a dental office is required.
Experience with dental software (e.g., Dentrix, Eaglesoft, AkituOne, or similar) is highly preferred.
Cantonese speaker required

Certifications:

Dental Office Administration certification or similar is an asset.
First Aid/CPR certification is preferred.

Working Conditions:

Work Environment: Primarily office-based in a clinical dental practice setting. Will be required to interact with patients in a professional and caring manner.
Physical Requirements: The position requires sitting for extended periods, occasional light lifting (up to 25 lbs), and the ability to move between workstations as necessary.

This posting is for an existing vacancy.

We thank all for applying. However, only short-listed candidates will be contacted.

Equal Opportunity Employer: We are committed to providing an inclusive and welcoming workplace for all individuals. We encourage applications from all qualified candidates, including those with disabilities. If you require accommodation during the application process, please let us know.

Pay: $20.00-$25.00 per hour

Application question(s):

Are you legally eligible to work for any employer in Ontario?
How many years of experience do you have working in a dental set up?
Which days are you available to work?

Work Location: In person

Quick apply

Refine Your Search

administrative assistant / service coordinator jobs in vaughan on

Patient Care Coordinator - Dental Operations

Assigned Flight Coordinator

Executive Assistant, Personal and Commercial Operations (PCO)

Legal Administrative Coordinator - Legal Services - Regular Full-Time 2026-17589

Co-op, Project Coordinator Co-op, Project Coordinator Business Support Services North York, ON, CA May 12, 2026

Administrative Assistant-Summer Hire

Administrative Assistant - Department of Family & Community Medicine - Temporary Part-Time 2026-16973

Learning Solutions Specialist, Pharmacy - Hybrid (Markham, ON)

Admissions Coordinator - Central Booking - Temporary full-time - 2026-17417

Talent Management Coordinator

Billing Coordinator - 12 Month Contract

Student Management & Program Coordinator

Treatment Coordinator / Senior Dental Administrator (Full-Time)

Customer Service Coordinator Canada – Level 1

RECEPTIONIST

Research Assistant - Anesthesia

Receptionist and Administrative Assistant

SCOPE/LTC+ Navigator

RECEPTIONIST & HUMAN RESOURCES ASSISTANT INTERNSHIP

Project Manager Assistant

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