thunder bay, on administration Jobs – 85 Openings This Week

Clinical Administrator
Align Wellness —Ontario
- $22 an hour
- Weekends as needed
- Remote
- Medical office experience
- Administrative experience
- Organizational skills
- Paid time off
- Work from home
Quick apply
Client Service Coordinator
Bayshore HealthCare —Thunder Bay, ON
- $42,300–$52,900 a year
- Full-time
- Customer service
- English
- Microsoft Office
- Dental care
- Paid time off
Operations Assistant
Hospice Northwest —Thunder Bay, ON
- $32–$35 an hour
- Part-time
- Microsoft Office
- Finance
- QuickBooks
Quick apply
4d
Dental Receptionist
Sky Dental —Thunder Bay, ON
- $18–$21 an hour
- Full-time
- Customer service
- Administrative experience
- Data entry
Quick apply
Clerk
St. Joseph's Care Group —Thunder Bay, ON
- $25.67–$30.20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Relocation assistance
Quick apply
9d
Dental Office Receptionist
Memorial Avenue Dentistry —Thunder Bay, ON
- Full-time
- Customer service
- Bachelor's
- In-person
Quick apply
4d
Clerk Residence
St. Joseph's Care Group —Thunder Bay, ON
- $24.75–$26.72 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Relocation assistance
Quick apply
Visitor Assistant
St. Joseph's Care Group —Thunder Bay, ON
- $17.90–$18.80 an hour
- Part-time
- Customer service
- Computer skills
- Typing
- Relocation assistance
Quick apply
Summer Student - Receptionist
Keewaytinook Okimakanak —Thunder Bay, ON
- $17.60 an hour
- English
Quick apply
Placement Services Coordinator
Lakehead University —Thunder Bay, ON
- $61,695.28–$77,118.82 a year
- Full-time
- Supervising experience
- Bachelor's
- Travel
9d
Medical Receptionist
La Sur Wellness & Co. —Thunder Bay, ON
- From $18.12 an hour
- Part-time
- Medical office experience
- Organizational skills
- EMR systems
Quick apply
Elementary Services Manager
Keewaytinook Okimakanak Board of Education —Thunder Bay, ON
- $121,651–$137,055 a year
- Full-time
- Master's degree
- Education
- Presentation skills
- Disability insurance
- Dental care
Quick apply
4d
Office Assistant
The Canadian Wild Rice Mercantile Ltd. —Thunder Bay, ON
- From $17.60 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Six Feather - Clinic Manager
Keewaytinook Okimakanak —Thunder Bay, ON
- $100,000–$105,000 a year
- Weekends as needed
- Management
- Supervising experience
- No university degree
Quick apply
Vice President, Administration & Finance
Lakehead University —Thunder Bay, ON
- Full-time
Office Manager
Nu-Steel Door Systems —Thunder Bay, ON
- $20–$27 an hour
- Full-time
- Microsoft Outlook
- Administrative experience
- Accounting
- Dental care
- Vision care
Quick apply
10d
Payroll Administrator Finance Officer
Nokiiwin Tribal Council Inc. —Thunder Bay, ON
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Dental care
- Paid time off
Quick apply
7d
Driver Examiner 1-Part-Time- Perm- Thunder Bay
Serco North America —Thunder Bay, ON
- 4 hour shift
- Customer service
- High school diploma or GED
- Driving
Event Administrator (Operations and Support)
Ingaged - Creative Productions Inc. —Thunder Bay, ON
- $22–$26 an hour
- Overtime
- CPR Certification
- Heavy lifting
- Customer service
- Dental care
- Vision care
Quick apply
KiHS Vice Principal
Keewaytinook Okimakanak Board of Education —Thunder Bay, ON
- $121,651–$137,055 a year
- Full-time
- Master's degree
- In-person
- Leadership
- Disability insurance
- Paid time off
Quick apply
4d

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Clinical Administrator

Align Wellness -
Ontario

Quick apply

Job details

Full-time
$22 an hour

Qualifications

Google Docs
Medical office experience
Administrative experience
Canva
Organizational skills
HubSpot
Communication skills
Marketing

Full job description

Align Wellness is growing quickly, and we’re looking for someone who wants to grow with us.

We manage a digital physiotherapy clinic service operating across 70+ locations in Ontario, helping health and fitness businesses evolve their services by combining a virtual physiotherapist with onsite care teams.

Our mission is simple: help more people stay healthy, active, and supported, while helping clinics operate smarter and more efficiently.

With plans to surpass 100+ locations this year, we’re looking for a highly organized, proactive, and professional Clinical Administrator who thrives in a fast-paced environment and wants to play a meaningful role in a growing healthcare company.

About the Role

This is a fully remote, full-time position supporting patients, clinic partners, and our internal clinical team.

While the role is virtual, this is a highly engaged and collaborative position that requires strong communication, responsiveness, and ownership throughout the workday.

This is not a traditional receptionist role. You will be a central part of our operations and patient experience, helping ensure clinics run smoothly across multiple locations.

We’re looking for someone who:

Wants a long-term career opportunity, not just a temporary position
Enjoys being part of a growing entrepreneurial company
Takes initiative and ownership in their work
Is adaptable and comfortable managing multiple responsibilities
Works well independently while staying connected to the team

What You’ll Be Doing

Managing patient bookings and clinic schedules using Jane App which includes running billing for 70+ locations daily
Answering phone calls, emails, and patient inquiries professionally
Supporting patients with insurance and billing questions
Handling challenging customer situations with confidence and empathy
Coordinating communication between virtual clinicians and onsite partners
Lead physiotherapist and PTA system training calls
Helping ensure the clinical team is maintaining accurate patient records
Assisting with light marketing tasks (create posters using Ai tools and/or Canva)
Helping improve systems as we continue scaling (Prepare or assist with creation of documents using Google slides, sheets, docs)

What We’re Looking For

Required Experience:

Experience working in a clinic environment (physio, rehab, medical, or similar)
Strong working knowledge of Jane App
Excellent communication skills, both phone and email
High attention to detail and strong organizational skills
Comfortable working independently in a remote environment
Comfortable learning and using AI tools and Google Workspace
Ability to manage multiple screens and workflows simultaneously

Home Office Requirements:

Reliable computer setup
Quiet environment
Strong internet connection
Ideally an additional monitor (multiple systems open at once)

Strong Assets (Nice to Have):

Experience with HubSpot
Marketing experience (Canva or similar tools)
Billing or insurance coordination experience
Experience supporting multi-location clinics

Work Style & Expectations

This role offers flexibility, but also responsibility.

This is not a strict “clock-in/clock-out” environment
We value results, responsiveness, and ownership over micromanagement
You must be available and responsive during business hours
You will manage your own workflow and priorities independently
Once or twice per month, occasional billing support may be needed outside regular hours or on a weekend for a few hours

We operate on trust, ownership, and accountability.

Who Thrives Here

You’ll do well if you:

Proactively solve problems without needing constant direction
Enjoy helping people and creating positive patient experiences
Stay calm and organized under pressure
Take pride in doing high-quality work
Work well both independently and collaboratively
Want to grow with a company that is scaling quickly

Why Join Align Wellness

Be part of a rapidly growing healthcare company
Work remotely with genuine flexibility
Make a meaningful impact on patient care and clinic operations
Join a supportive, entrepreneurial team environment
Opportunity for long-term growth and advancement as the company expands

If you’re looking for a long-term role where your work truly matters, we’d love to hear from you.

Apply with your resume and a short note telling us why this role interests you.

Pay: $22.00 per hour

Benefits:

Paid time off
Work from home

Work Location: Remote

Quick apply

Refine Your Search

administration jobs in thunder bay, on

Clinical Administrator

Client Service Coordinator

Operations Assistant

Dental Receptionist

Clerk

Dental Office Receptionist

Clerk Residence

Visitor Assistant

Summer Student - Receptionist

Placement Services Coordinator

Medical Receptionist

Elementary Services Manager

Office Assistant

Six Feather - Clinic Manager

Vice President, Administration & Finance

Office Manager

Payroll Administrator Finance Officer

Driver Examiner 1-Part-Time- Perm- Thunder Bay

Event Administrator (Operations and Support)

KiHS Vice Principal

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