waterloo on systems architect Jobs – 104 Openings This Week

Head of Operations
Dfy Studio —Kitchener, ON
- $75,000–$85,000 a year
- Full-time
- Administrative experience
- Business development
- Project management
Quick apply
9d
Job Captain - Architectural
New Generation Design Wave —Waterloo, ON
- $84,000–$110,000 a year
- Full-time
- AutoCAD
- Microsoft Office
- Project management
- Dental care
- Employee assistance program
Quick apply
Director, AI Enablement
Agfa —Waterloo, ON
- DevOps
- Paid time off
Electrical Technician/Designer
DEI & Associates —Waterloo, ON
- $25–$29 an hour
- Full-time
- AutoCAD
- Microsoft Excel
- Microsoft Outlook
10d
Technical Architect & Engineering Lead
Bridgeport Crew —Kitchener, ON
- $70,000–$100,000 a year
- Azure
- DevOps
- System design
Quick apply
Data Engineer
Ontario One Call —Guelph, ON
- $96,000–$110,000 a year
- Azure
- Computer Science
- Engineering
8d
Product Manager
NAVBLUE, Inc. —Waterloo, ON
- Full-time
- Hybrid work
- Computer Science
- Engineering
- English
- Paid time off
- Flexible schedule
Senior Technology Manager, BI
Equitable CA —Waterloo, ON
- $95,000–$142,000 a year
- Full-time
- Hybrid work
- Computer science
- Computer Science
- DevOps
Quick apply
Principal Product Manager (CCM/ Form Solutions)
OpenText —Waterloo, ON
- Research
- Product management
- APIs
- Paid time off
Senior ARM Firmware Engineer
Canadian Solar SSES (Canada) Inc. —Kitchener, ON
- $100,000–$150,000 a year
- Full-time
- Engineering
- C++
- Electrical Engineering
Quick apply
10d
Enterprise Solutions Lead
SkyWatch —Kitchener, ON
- $150,000–$180,000 a year
- Full-time
- Hybrid work
- Sales
- APIs
Electrical Technician/Designer
DEI Consulting Engineers —Waterloo, ON
- $25–$29 an hour
- Full-time
- AutoCAD
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Disability insurance
Quick apply
Principal AI Developer
OpenText —Waterloo, ON
- Java
- Software development
- APIs
- Paid time off
Sr. Principal AI Developer
OpenText —Waterloo, ON
- Azure
- Computer Science
- Engineering
- Paid time off
Principal Electronics Designer
Teledyne Technologies Inc. —Waterloo, ON
- $124,400–$165,900 a year
- Full-time
- Doctoral degree
- Engineering
- Master's degree
- Designated paid holidays
- Tuition reimbursement
Project Manager, Infrastructure
University of Waterloo —Waterloo, ON
- $78,214–$116,396 a year
- Full-time
- AutoCAD
- PMP
- Customer service
Technical Lead (Java 8)
Descartes —Waterloo, ON
- $100,000–$120,000 a year
- Full-time
- Remote
- Azure
- DevOps
- System design
- Flexible schedule
Field Engineering Co-Op
Acceldata —Kitchener, ON
- $20–$30 an hour
- Full-time
- Oracle
- Computer Science
- Engineering
Project Technologist – Building Science
exp —Cambridge, ON
- $62,000–$82,100 a year
- Overtime
- Microsoft Word
- AutoCAD
- Microsoft Excel
Senior Software Engineer - New Markets
Alpaca —Waterloo, ON
- On call
- Remote
- Computer science
- Accounting
- APIs
Quick apply

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Head of Operations

Dfy Studio
Kitchener, ON

Quick apply

Job details

Full-time
$75,000–$85,000 a year
9 days ago

Qualifications

Financial auditing
Process improvement
Administrative experience
Business development
Project management
Presentation skills
Operations
Leadership
Communication skills

Full job description

ABOUT THE ROLE

We are a creative, fast-growing interior design studio with a 10+ person team. Our work is exceptional, but the operational engine behind it has not kept pace. Proposals slip through the cracks, invoices go out late, project handoffs stall, and the Principal Designer is too often pulled into triage instead of creative leadership.

We are hiring a Head of Operations who can change that, for good. This is not an administrative role. You will architect the systems that let a design studio of this caliber operate at the level its talent deserves.

The ideal candidate thinks like a Chief of Staff and executes like an operator. You know interior design from the inside: project phases, consultant coordination, FF&E timelines, client milestones, and you bring that fluency to every process you build.

WHAT YOU WILL OWN

Project Pipeline & Workflow Architecture

– Design and enforce end-to-end project workflows, from intake through to closeout

– Own the master project pipeline and ensure every active project has clear status, next actions, and accountable owners

– Eliminate the bottlenecks that force the Principal Designer to become the de facto project manager

– Build and maintain project templates, briefing standards, and stage-gate checkpoints

Billing & Financial Operations

– Overhaul the billing cycle; establish reliable invoicing triggers, retainer schedules, and payment tracking

– Ensure no invoice is late, missed, or undocumented

– Partner with the bookkeeper or finance lead on cash flow visibility and financial reporting

– Build client billing communications that reinforce the studio's professionalism

Team Operations & Delegation Structure

– Manage workload distribution across Project Managers and design staff

– Create clear delegation frameworks so the Principal Designer stays at the creative helm

– Run weekly operations meetings that are structured, efficient, and decision-driving

– Develop capacity planning tools to anticipate resourcing needs before they become crises

Process & Studio Infrastructure

– Audit existing tools and processes; consolidate where appropriate, build where absent

– Develop and maintain the studio's operational playbook; onboarding, project protocols, communication standards

– Act as the connective tissue between the Principal Designer, Senior Designer, and Project Managers

– Drive adoption of new systems with genuine buy-in, not top-down mandates

WHO YOU WORK CLOSELY WITH

Principal Designer

Your primary partner. You free them from operational noise so they can focus on design leadership and client relationships. You are their right hand, not their assistant.

Senior Designer

A key voice on project timelines, resource needs, and quality thresholds. You align with them on what is realistic before committing to clients or the principal.

Project Managers

You are their operational lead. You set the systems they work within, troubleshoot escalations, and develop their capacity to own their projects fully.

WHAT YOU BRING

Non-Negotiable

– Direct experience in the interior design industry; you understand project phases, procurement cycles, consultant coordination, and design fees

– Demonstrated track record of building or fixing operational systems in a creative or project-based environment

– Experience managing or coordinating teams of 8+ people

– Billing and financial operations fluency; you know how to structure retainers, progress invoicing, and change orders

– Strong written and verbal communication; comfortable presenting to ownership and managing upward

Strongly Preferred

– Experience in a Chief of Staff, Operations Director, or Studio Manager role at a design, architecture, or interior design firm

– Familiarity with project management platforms used in design studios

– Exposure to procurement logistics, trade accounts, and vendor management in an interior design context

HOW SUCCESS IS MEASURED

In your first 90 days, we will consider this role a success if:

– The project pipeline is visible, current, and owned; no project falls through the cracks

– Invoicing is no longer reactive; a reliable billing calendar is in place and followed

– The Principal Designer has been removed from at least three categories of operational triage they currently own

– The team has a recurring ops meeting format that people actually find useful

– You have mapped the gaps and presented a 6-month operations roadmap

This is a senior leadership role. We are looking for someone who will stay, grow, and help shape where this studio goes next. If you have been waiting for a studio that needs exactly what you bring — this is it.

Pay: $75,000.00-$85,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

systems architect jobs in waterloo on

Head of Operations

Job Captain - Architectural

Director, AI Enablement

Electrical Technician/Designer

Technical Architect & Engineering Lead

Data Engineer

Product Manager

Senior Technology Manager, BI

Principal Product Manager (CCM/ Form Solutions)

Senior ARM Firmware Engineer

Enterprise Solutions Lead

Electrical Technician/Designer

Principal AI Developer

Sr. Principal AI Developer

Principal Electronics Designer

Project Manager, Infrastructure

Technical Lead (Java 8)

Field Engineering Co-Op

Project Technologist – Building Science

Senior Software Engineer - New Markets

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