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Corporate Events and Office Coordinator
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Corporate Events and Office Coordinator

Summit Search Group
Winnipeg, MB

Quick apply

Job details

Full-time
7 hours ago

Qualifications

Post-secondary education
Microsoft Office
Administrative experience
Budgeting
Business
Communication skills

Full job description

The Position:

Summit Search Group has proudly partnered with Portage Mutual Insurance on the search for their next Corporate Events and Office Coordinator. They areseeking a highly organized, proactive, and detail-oriented professional to manage corporate events across five office locations while supporting daily office operations in their Winnipeg office. This dual-role position is ideal for someone who thrives in a fast-paced environment, enjoys coordinating logistics across multiple teams and locations, and excels at creating seamless employee and client experiences.

The successful candidate will oversee event planning and execution for internal and external corporate functions across all offices while ensuring efficient office administration, vendor coordination, and workplace support for the Winnipeg location.

Key Responsibilities:

Corporate Events Coordination

Plan, coordinate, and execute corporate events across five office locations, including:

Team meetings

Client events

Conferences

Trade shows

Holiday parties

Executive gatherings

Employee engagement activities

Coordinate event logistics across multiple offices to ensure consistency in experience, branding, and execution
Manage event timelines, budgets, vendor relationships, and contracts
Coordinate venue selection, catering, transportation, accommodations, and event materials
Support virtual and hybrid event logistics when required
Collaborate with leadership, HR, marketing, and local office teams to ensure successful event delivery
Track event expenses and prepare post-event reports and evaluations
Ensure all events align with company branding, culture, and operational standards

Office Coordination – Winnipeg Office

Support daily office operations for the Winnipeg office to maintain an organized, efficient, and welcoming workplace
Coordinate with vendors, building management, and service providers for the Winnipeg location
Manage office supplies, equipment, and vendor relationships for the Winnipeg office
Coordinate office maintenance, repairs, and facility-related requests
Support onboarding logistics for new employees including workspace setup and office orientation
Manage meeting room scheduling and shared office calendars
Assist with travel arrangements and administrative support as needed
Handle incoming mail, deliveries, and office communications
Support local employee engagement initiatives and office activities

Qualifications:

2–5 years of experience in event coordination, office administration, workplace operations, or a similar role
Experience coordinating activities across multiple office locations is considered an asset
Strong organizational and multitasking abilities with the ability to manage competing priorities
Excellent written and verbal communication skills
Ability to work independently and collaboratively with geographically dispersed teams
Proficiency with:
Microsoft Office Suite
Google Workspace
Event management platforms
Video conferencing tools
Experience managing vendors and budgets preferred
Professional, customer-service-oriented attitude
Postsecondary education in business administration, hospitality, communications, or related field is an asset

Key Competencies

Attention to detail
Project and logistics coordination
Time management
Relationship building
Problem-solving
Adaptability and flexibility
Communication and collaboration
Professional discretion and confidentiality

For more information, or to submit your resume, please reach out to Jessica Willisor Erin Steeves, [email protected]

[email protected]

Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling, inclusive behaviors and proactively managing bias throughout our process.

Application question(s):

Do you have BOTH office, and event coordination experience?
How many years of office/ event coordination experience do you have?

Work Location: In person

Quick apply

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